Jobs in Canada

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Added 30 mins ago
Christmas Assistant Office Coordinator
The Salvation Army in Canada
London, ON
Part-time
Treat the property of The Salvation Army with due care and caution.
Added 30 mins ago
Christmas Kettle Assistant
The Salvation Army in Canada
Woodstock, ON
Full-time
Assist the Christmas Kettle Coordinator with scheduling kettle volunteers including filling gaps and cancellations and responding to emergency absences.
Added 31 mins ago
Relational Security Officer
Fraser Health
Abbotsford, BC
Part-time
Reporting to the Coordinator, Relational Security, IPS Operations, the Relational Security Officer maintains and enforces security of persons and property in accordance with established…
Added 1 hour ago
Coordinator, Brampton Facilities
Algoma University
Brampton, ON
$63,256 to $79,069 CAD / year
Algoma University has an existing vacancy in the position of Coordinator, Brampton Facilities. The Coordinator, Brampton Facilities, under the direction of the Director, Facilities, will…
Added 1 hour ago
Administrative Coordinator
National Research Council Canada
Ottawa, ON
We are looking for a highly organized and proactive Administrative Coordinator to support our Client Agreements and Intellectual Property Branch (CAIP). The Administrative Coordinator would…
Added 1 hour ago
Regional Service Coordinator - Multi-Residential
Morguard
Mississauga, ON
Full-time
The Regional Service Coordinator is responsible for assessing the service needs of site team members and linking them to the appropriate internal Regional Maintenance Associate (RMA)…
Added 3 hours ago
Security Lead Hand
West Red Lake Gold Mines
Red Lake, ON
Full-time
Reporting to the Security Coordinator the Security Lead Hand is responsible for leading the Security Services team and overseeing site security programs, access control systems, emergency…
Added 5 hours ago
Children's Ministry Coordinator
The Salvation Army in Canada
Toronto, ON
Part-time
The Children’s Ministry Coordinator will provide oversight to all children’s outreach and programs at Korean Community Church. He/she will give focused attention to strengthening and…
Added 5 hours ago
CAN Processing Coordinator - Personal Lines
Aon Corporation
Toronto, ON
Full-time
Join Aon as a Processing Coordinator, Personal Lines, where you'll play a critical role in supporting brokers, managing policy transactions, and helping deliver outstanding service to…
Added 6 hours ago
Children's Ministry Coordinator
The Salvation Army Canada and Bermuda Territory
Toronto, ON · North York Temple
Part-time
The Children’s Ministry Coordinator will provide oversight to all children’s outreach and programs at Korean Community Church. He/she will give focused attention to strengthening and…
Added 12 hours ago
Housing Case Worker (Part time)
The Salvation Army in Canada
Saskatoon, SK
Part-time
…clients within The Salvation Army - Crossroads Residential Services policies and programs. The Housing Caseworker also provides supervision and support for clients at Crossroads…
Added 12 hours ago
Housing Case Worker (Part time)
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK · Crossroads Residential Services
Part-time
…clients within The Salvation Army - Crossroads Residential Services policies and programs. The Housing Caseworker also provides supervision and support for clients at Crossroads…
Added 14 hours ago
Job Fair October 2026 - Property Services Administrator
Neighbours Community Homes
Toronto, ON
The Administrator works as part of the Property Services team to ensure that the department operates efficiently and effectively by performing administrative and organizational duties,…
Added 14 hours ago
Job Fair October 2026 - Property Services Administrator
Neighbours Community Homes
Canada
The Administrator works as part of the Property Services team to ensure that the department operates efficiently and effectively by performing administrative and organizational duties,…
Added 14 hours ago
Job Fair October 2026 - Caretaker
Neighbours Community Homes
Canada
This position reports to the Manager, Property Services and is part of a team assigned to a portfolio of buildings and where team members are expected to foster an organized and efficient…
Added 14 hours ago
Job Fair October 2026 - Maintenance Worker
Neighbours Community Homes
Canada
…performed reliably and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 15 hours ago
Caretaker
Neighbours Community Homes
Toronto, ON
This position reports to the Manager, Property Services and is part of a team assigned to a portfolio of buildings and where team members are expected to foster an organized and efficient…
Added 15 hours ago
Maintenance Worker
Neighbours Community Homes
Toronto, ON
…performed reliably and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 17 hours ago
Manager, Budget & Financial Planning
City of Fort Saskatchewan
Fort Saskatchewan, AB
Full-time
Coordinator, Parks Services - City of Fort Saskatchewan
Added 19 hours ago
Coordinator, Integrated Protection Services Operations
Provincial Health Services Authority
Vancouver, BC
Full-time
The Coordinator, Integrated Protection Services (IPS) Operations, is responsible for the day to day management of protection and security operations within an assigned IPS portfolio.…
Added 20 hours ago
Project Coordinator - Infrastructure (Concrete Scope)
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Project Coordinator supporting the Infrastructure Division. Reporting to the Senior Project Manager the Project Coordinator provides essential support to…
Added 20 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 23 hours ago
Housing First Case Coordinator - Community Services (Temporary, Full-Time)
Grey County
Owen Sound, ON
Full-time
Grey County's Housing division of the Community Services department is recruiting a Housing First Case Coordinator for an 8-month contract. The contract is expected to begin in October 2026…
Added 1 day ago
Senior Sales Manager
Basecamp
Canmore, AB · Calgary, AB
$75,000 to $90,000 CAD / year
Full-time
…Expect a mix of prospecting, client meetings, negotiations, property tours, events and plenty of…
Added 1 day ago
Project Coordinator - Buildings
Graham
Toronto, ON
Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…

TalentSphere Staffing Solutions

Operations Coordinator

Ottawa, ON, Canada

Pay: The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly.
Job type: Contract
Apply by: Oct 17, 2026
Experience: 2+ years of relevant professional experience.
Posting language: English
Posted: Sep 17, 2026

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Applications open in a new tab.

Original job description

Corporate Operations

Ottawa, Ontario

Contract, Full-Time

Active Search

Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable, service-oriented, and comfortable working with both internal teams and external clients and visitors. Reporting to the Operations Manager, this role will provide onsite support across a range of client services, office operations, facilities coordination, and administrative functions.

The Operations Coordinator will contribute to the effective operation of the office by providing responsive service, coordinating workplace requirements, maintaining supplies and equipment, supporting meetings and events, and assisting with facilities-related activities. The position will also follow established procedures and processes to promote consistency, efficiency, and compliance.

This is a full-time contract position in-office M-F.

Key Responsibilities

Work collaboratively with the broader team to deliver day-to-day workplace and office services, including reception coverage.
Answer incoming calls and welcome clients, visitors, and guests in a professional and courteous manner. Receive, organize, and distribute communications and correspondence as required.
Respond to employee, client, and visitor inquiries by phone, email, and in person, providing timely and helpful assistance.
Take ownership of assigned office processes and operational activities, identifying opportunities to improve the workplace experience and provide additional support to employees.
Assist with resolving routine office and operational issues, escalating more complex matters to the appropriate team members when necessary.
Follow established workplace, facilities, health and safety, and environmental procedures and maintain accurate records of completed activities.
Assist with monitoring office-related expenses and budgets, including identifying and communicating variances as required.
Monitor office, kitchen, and general workplace supplies; maintain appropriate inventory levels, coordinate ordering, follow up on deliveries, and organize stock.
Coordinate routine maintenance and repairs for office equipment and assist with troubleshooting issues to ensure equipment remains functional.
Support the operation of audiovisual equipment and meeting technology, ensuring rooms are appropriately equipped and functional for meetings, presentations, and events.
Liaise with building management and property maintenance regarding building, suite, and workplace requirements. Assist with employee access cards and communicate building-related concerns to the appropriate internal contacts.
Utilize workplace management systems, including helpdesk, document management, and room-booking platforms, to record requests, track information, and escalate issues as appropriate.
Coordinate the procurement of computer peripherals and other equipment for new employees as required, and assist with applicable onboarding documentation and processes.
Provide operational support to other offices within the region on a virtual basis when required.
Coordinate catering and assist with the setup and breakdown of internal meetings, client meetings, and office events.
Maintain conference room schedules and assist with the coordination and organization of meeting spaces.
Maintain onsite and offsite records, files, and archiving in accordance with established procedures.
Provide onsite support for office moves and workplace projects, including assisting with vendor coordination, file relocation, space decommissioning, and setup of new workspaces.

Key Qualifications

2+ years of relevant professional experience.
Previous experience in facilities management, property management, office administration, corporate operations, customer service, or a related environment is preferred.
Proficiency with Microsoft Office and strong general computer skills.
Excellent verbal and written communication skills with a professional and service-focused approach.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Strong critical thinking and prioritization skills
Positive, collaborative attitude and the ability to work effectively with employees, clients, vendors, and other stakeholders.
Ability to work independently and take initiative when addressing day-to-day operational requirements.

Compensation

The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly. This is an opportunity to gain further experience across workplace operations, office administration, facilities coordination, and client services within a professional environment.

Similar Job Titles

Administrative Assistant

Property Administrator

Office Manager

Facilities Coordinator

Executive Assistant

Only applicants with the legal authority to work in Canada will be considered. Due to the high volume of applicants, only those shortlisted will be contacted

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More about this job

Responsibilities

The Operations Coordinator supports day-to-day administrative and facilities operations, including reception coverage, office maintenance, and meeting support. They are responsible for managing supplies, coordinating repairs, and assisting with workplace projects to ensure office efficiency and compliance.

Requirements

Candidates must have at least 2 years of professional experience in office administration, facilities management, or a related field. Proficiency in Microsoft Office and strong verbal and written communication skills are required for this role.

Skills

Office administration
Facilities management
Customer service
Reception
Microsoft Office
Inventory management
Procurement
Communication
Organizational skills
Critical thinking
Problem solving
Event coordination
Record keeping
Vendor coordination
Time management

Benefits

4% Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Office Administration
Facilities Management
Reception
Microsoft Office
Procurement
Inventory Management
Vendor Coordination
Health and Safety
Administrative Support
Client Services
Workplace Management
Budgeting
Audiovisual Support
Contract Position
Onboarding
Document Management
Property Maintenance
Corporate Operations

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