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Added 1 hour ago
Regional Coordinator
Manitoba Métis Federation
Thompson, MB
$57,525 to $70,812 CAD / year
Full-time
The MMF seeks to fill one full-time Regional Coordinator position within our Métis Employment & Training Department located at the MMF Thompson Regional Office in Thompson, MB. The Regional…
Added 1 hour ago
Clinical Research Coordinator | Temporary Full Time (0.8 FTE) | CHEO Research Institute
CHEO
Canada
Full-time
The Research Coordinator will oversee diverse clinical research projects in line with the goals of the Epilepsy Research Unit. The individual will be responsible for coordinating regulated…
Added 2 hours ago
National Sales Executive (Ontario Market- General Staffing)
Adecco
Mississauga, ON
Full-time
Participating in senior level sales presentations and working closely with the National Account Coordinator to provide information on pricing, burdens and gross margin dollar objectives as…
Added 3 hours ago
Project Manager (Bilingual)
BRC Restoration Inc.
Burlington, ON
Full-time
Reviews construction strategy and approach with estimators and Business Development personnel during the bidding and proposal process
Added 3 hours ago
Sponsorship Coordinator
The City of Red Deer
Red Deer, AB
Knowledge of proposal development and presentation techniques
Added 4 hours ago
Recruitment Coordinator - PL#60094
Peter Lucas
Saskatoon, SK
$50,000 to $60,000 CAD / year
Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Recruitment Coordinator to join our team.
Added 4 hours ago
Development Coordinator
Beedie
Toronto, ON · Etobicoke, ON
$60,000 to $75,000 CAD / year
Full-time
Our Development Coordinator plays a key role in assisting the Development Managers with speculative and design build projects from initial acquisition and design/development phase through…
Added 4 hours ago
Recruitment Coordinator - PL#60094
Peter Lucas Project Management Inc.
Saskatoon, SK
Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Recruitment Coordinator to join our team.
Added 4 hours ago
Recruitment Coordinator - PL#60094
Peter Lucas Project Management Inc.
Kamloops, BC
Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Recruitment Coordinator to join our team.
Added 4 hours ago
Recruitment Coordinator - PL#60094
Peter Lucas
Kamloops, BC
$50,000 to $60,000 CAD / year
Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for a Recruitment Coordinator to join our team.
Added 5 hours ago
Program Coordinator - Special Initiatives
Okanagan College
Kelowna, BC
Under the general direction of the Associate Dean, Trades & Apprenticeship, the Program Coordinator – Special Initiatives is responsible for coordinating and supporting projects, programs,…
Added 5 hours ago
Partner Administrative Assistant, Family Office
KPMG
Hamilton, ON · ON · Oakville, Ontario
Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator
Added 6 hours ago
Intermediate Geotechnical Engineer
Klohn Crippen Berger
Calgary, AB
Full-time
Be the project coordinator on challenging projects that involves civil, hydrotechnical, geotechnical, hydrogeological, environmental, and regulatory disciplines. This excellent opportunity…
Added 6 hours ago
Proposal Coordinator
Vertex Resource Group
Sherwood Park, AB
Vertex is currently accepting applications for one full-time, permanent Proposal Coordinator to support our Business Development team in the preparation, editing, and coordination of…
Added 6 hours ago
Project Sales Consultant
Gateway Group
Hamilton, ON
Full-time
…on-site discovery, hand specs off to our Project Operations Coordinator for pricing, then present proposals and close deals. A dedicated Project Sales Consultant will shadow you through…
Added 6 hours ago
Gateway Group - Project Sales Consultant
InTandem Talent
Hamilton, ON
Full-time
…on-site discovery, hand specs off to our Project Operations Coordinator for pricing, then present proposals and close deals. A dedicated Project Sales Consultant will shadow you through…
Added 7 hours ago
Marketing Coordinator- Challenger- (Cambridge)
Fastfrate Group
Cambridge, ON
The Marketing Coordinator is responsible for supporting the planning, coordination, and execution of marketing programs and initiatives across Fastfrate Group’s portfolio of transportation,…
Added 14 hours ago
Senior Team Leader – Climate, Air and Water, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 16 hours ago
Coordonnateur(trice) de projet - Project Coordinator
Bird Construction
Montreal, QC
Full-time
Join Bird Construction as a Project Coordinator where you will play a key leadership role in the daily coordination and management of your assigned Industrial projects. Reporting to the…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Quebec, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources…
Added 19 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…

TalentSphere Staffing Solutions

Project Coordinator

Kelowna, BC, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

This is a full-time position, with full benefits including dental care, vision care and health insurance, 3 weeks paid vacation, an RRSP match, and career development opportunities.

TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America. Our client is a leading HVAC Supplier in Victoria, this is a friendly and professional work environment, built for long-term career growth and development

Are you highly organized, customer-focused, and looking for an opportunity to build your career with a growing company? We're looking for a Project Coordinator / Sales Support professional to join our clients team and play a key role in delivering an exceptional customer experience from quote to project completion.

In this position, you'll work closely with our Sales and Project Management teams, helping coordinate customer orders, prepare project documentation, and ensure every project runs smoothly. You'll enjoy a collaborative environment, opportunities to learn from experienced professionals, and ongoing product and industry training to support your career growth.

What You'll Do

Partner with Project Managers and Sales Representatives to support projects from start to finish.
Prepare proposals, quotations, and project documentation.
Process customer orders accurately and resolve order discrepancies quickly.
Track shipments, monitor delivery schedules, and proactively communicate updates and estimated arrival times to customers.
Notify customers when orders are ready for pickup or delivery.
Assist estimators with pricing and bid preparation.
Prepare and submit technical documentation and product submittals.
Deliver outstanding customer service while building strong, long-term client relationships.
Represent the company at customer appreciation events, open houses, lunches, and industry networking opportunities.
Continuously expand your product knowledge through manufacturer training and independent learning.
Support additional projects and initiatives as needed.

What You'll Bring

3+ years of experience in a project coordination, customer service, sales support, or similar role (preferred).
Excellent communication and relationship-building skills.
A professional, positive, and customer-first attitude.
Strong organizational skills with exceptional attention to detail.
The ability to manage multiple priorities in a fast-paced environment.
A proactive, resourceful mindset and a willingness to learn.
The ability to work both independently and collaboratively.
Post-secondary education (College or University) is considered an asset.

Why Join?

A collaborative and supportive team environment
Pension matching RRSP program, 3 weeks vacation to start, full benefits.
Ongoing product and professional development opportunities
The chance to work on a variety of projects and build valuable industry expertise
Opportunities to grow your career within a successful and expanding company

If this position is of interest to you, please hit "Easily Apply" to complete your application.

Apply About employer

More about this job

Responsibilities

The Project Coordinator will support sales and project management teams by preparing documentation, processing orders, and tracking shipments. They will also act as a primary point of contact for customers to ensure project success from quote to completion.

Requirements

Candidates should have 3+ years of experience in project coordination, sales support, or customer service. Strong organizational skills, excellent communication abilities, and a proactive, customer-focused mindset are essential.

Skills

Project coordination
Customer service
Sales support
Communication
Relationship building
Organizational skills
Attention to detail
Proposal preparation
Quotation preparation
Order processing
Shipment tracking
Technical documentation
Pricing
Bid preparation
Problem solving

Benefits

Dental care
Vision care
Health insurance
Paid vacation
RRSP match
Career development opportunities
Pension matching

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Sales Support
HVAC
Customer Experience
Project Management
Proposals
Quotations
Order Processing
Shipment Tracking
Technical Documentation
Estimating
Bid Preparation
Client Relationships
Product Knowledge
Industry Training
Supply Chain
Logistics

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