Quotes & Proposals Coordinator
- St. Catharines, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 3–5 years of experience in quotations, contracts administration, proposal coordination, sales support, or a related function
- Posting language
- English
- Posted
Original job description
St. Catharines, ON - On site
Specialized Electronics Manufacturing
Competitive salary of $65,000–$75,000+ based on experience, plus bonus potential, benefits, and a collaborative team culture.
Our client, an established organization within the specialized electronics manufacturing sector, is seeking a highly detail-oriented Quotes & Proposals Coordinator to support their commercial and sales operations team. This role will focus on managing customer quotations, reviewing RFQs and contracts, coordinating proposal responses, and ensuring compliance with technical and commercial requirements. The successful candidate will play a key role in helping the organization deliver accurate, timely, and well-coordinated customer responses for highly customized products and projects.
The Role
Specialized Electronics Manufacturing
Competitive salary of $65,000–$75,000+ based on experience, plus bonus potential, benefits, and a collaborative team culture.
Our client, an established organization within the specialized electronics manufacturing sector, is seeking a highly detail-oriented Quotes & Proposals Coordinator to support their commercial and sales operations team. This role will focus on managing customer quotations, reviewing RFQs and contracts, coordinating proposal responses, and ensuring compliance with technical and commercial requirements. The successful candidate will play a key role in helping the organization deliver accurate, timely, and well-coordinated customer responses for highly customized products and projects.
The Role
- Review incoming RFQs, bid requests, and customer documentation to support proposal and quotation development
- Coordinate with internal sales and technical teams to gather pricing, specifications, and supporting documentation
- Prepare customer quotations, commercial documents, and contract-related materials with a high level of accuracy
- Review large, detailed contracts and technical specifications to identify requirements, risks, and compliance considerations
- Track proposal timelines, submission requirements, and follow-up activities to ensure deadlines are met
- Maintain organized records of quotes, proposals, contracts, and customer communications
- Support ongoing communication with existing customers regarding pricing, order details, and proposal updates
- Assist with process improvements related to proposal tracking, contract administration, and reporting
- Monitor customer bid portals and support the coordination of submission requirements and supporting documents
- 3–5 years of experience in quotations, contracts administration, proposal coordination, sales support, or a related function
- Strong attention to detail with the ability to review and interpret large, complex documents and specifications
- Comfortable working in a highly detailed, process-driven environment with multiple deadlines and priorities
- Strong organizational and project coordination skills
- Professional communication skills with a customer-service-oriented mindset
- Experience supporting RFQ, RFP, or government/tender-style submissions is considered an asset
- Ability to collaborate cross-functionally with sales, operations, and technical teams
- Proficiency with Microsoft Office and ERP or CRM systems
- Attitude demonstrating reliability, accountability, and long-term commitment
More about this job
Responsibilities
Review RFQs, bid requests, contracts, and technical specifications, and coordinate with sales and technical teams to prepare accurate quotations and proposal submissions. Track deadlines and customer communications, maintain organized records, support bid portal submissions, and contribute to improvements in proposal and contract processes.
Requirements
Candidates should have 3–5 years of experience in quotations, contract administration, proposal coordination, sales support, or a related function, along with strong attention to detail, organization, and communication skills. Proficiency with Microsoft Office and ERP or CRM systems is expected; experience with RFQ, RFP, or government/tender submissions is an asset.
Skills
- Quotation Preparation
- Proposal Coordination
- RFQ Review
- Contract Administration
- Technical Specification Review
- Compliance Review
- Pricing Coordination
- Project Coordination
- Deadline Management
- Customer Communication
- Cross-Functional Collaboration
- Process Improvement
- Microsoft Office
- ERP Systems
- CRM Systems
- Attention to Detail
Benefits
- Bonus Potential
- Benefits
Visa sponsorship
Not detected in the job text
Categories
- Manufacturing
- Sales
- Administrative
- Customer Service & Support
Keywords
- Specialized Electronics Manufacturing
- Customer Quotations
- RFQ
- RFP
- Bid Requests
- Proposal Coordination
- Contract Administration
- Technical Specifications
- Commercial Requirements
- Compliance
- Pricing
- Customer Documentation
- Government Tenders
- Bid Portals
- Microsoft Office
- ERP Systems
- CRM Systems
- Sales Support
- Cross-Functional Collaboration
- Process Improvement
- Reporting
- Customer Service
- Deadline Management