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TalentSphere Staffing Solutions

Senior Project Coordinator

Huntsville, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ICI Construction

Senior Project Coordinator

85,000-100,000

Muskoka Region

Great Benefits

Position Summary

Reporting to the Project Manager or Project Director, the Senior Project Coordinator provides coordination and administrative support across all phases of construction projects. This role is responsible for assisting with project planning, scheduling, documentation, cost tracking, and communication to help ensure projects are delivered safely, on time, and within budget.

Key Responsibilities

Lead and coordinate the planning, execution, and monitoring of construction projects in collaboration with project managers, subcontractors, suppliers, and clients.
Support Project Managers in all aspects of project coordination and administration.
Supervise, mentor, coach, and train junior project coordinators and other project personnel, as applicable.
Monitor project schedules, milestones, and deliverables to ensure project objectives are achieved.
Develop, maintain, and update project schedules, identifying risks, delays, and opportunities for improvement.
Assist in preparing and maintaining baseline schedules throughout the project lifecycle.
Maintain accurate project documentation, including contracts, permits, drawings, schedules, reports, and correspondence, ensuring proper version control.
Record, track, and process all construction drawings and project documentation.
Coordinate communication among project stakeholders, providing timely updates on project status and progress.
Assist with resource planning by coordinating labor, equipment, and material requirements.
Track project costs against budgets and assist in identifying cost-saving opportunities.
Assist with subcontractor and supplier account reconciliation.
Prepare and support monthly project cost reports, cash flow forecasts, progress billings, and budget updates.
Build and maintain positive client relationships by responding to inquiries and helping ensure project expectations are met.
Support compliance with company policies, project specifications, and applicable health and safety standards.

Skills & Qualifications

Excellent communication and interpersonal skills.
Strong analytical and problem-solving abilities with the ability to resolve complex issues.
Proven ability to manage multiple priorities and meet competing deadlines.
Highly organized with exceptional attention to detail.
Strong verbal and written communication skills.
Ability to work independently and collaboratively within a team environment.
Adaptable and able to perform effectively in a fast-paced, changing environment.
Excellent time management and organizational skills.

Education & Experience

Bachelor's degree in Civil, Construction, or Architectural Engineering, or a diploma in Construction Management, or an equivalent combination of education and related experience.
Minimum of five (5) years of construction industry experience.
Working knowledge of construction methods, technologies, equipment, scheduling, estimating, and budgeting.
Strong understanding of construction health and safety standards and best practices.
WELL Accredited Professional (WELL AP) designation is considered an asset.
Proficiency with Microsoft Office Suite, including Microsoft Project.
Experience with Primavera P6, Procore, and BIM software is considered an asset.

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More about this job

Responsibilities

Coordinate construction projects across planning, execution, and monitoring, supporting project managers with schedules, documentation, costs, resources, and stakeholder communication. Mentor junior coordinators, support client relationships, and help ensure compliance with project requirements and health and safety standards.

Requirements

Requires at least five years of construction industry experience, along with a bachelor's degree in civil, construction, or architectural engineering, a construction management diploma, or equivalent education and experience. Candidates should understand construction methods, scheduling, estimating, budgeting, and safety standards; Microsoft Office and Microsoft Project proficiency are expected, while WELL AP, Primavera P6, Procore, and BIM experience are assets.

Skills

Project Coordination
Construction Project Planning
Project Scheduling
Project Documentation
Cost Tracking
Budgeting
Risk Management
Stakeholder Communication
Resource Planning
Subcontractor Coordination
Cost Reporting
Cash Flow Forecasting
Health And Safety Compliance
Microsoft Project
Team Leadership

Visa sponsorship

Not detected in the job text

Keywords

ICI Construction
Project Coordination
Project Planning
Project Execution
Project Monitoring
Project Scheduling
Baseline Schedules
Construction Documentation
Version Control
Cost Tracking
Budgeting
Estimating
Cash Flow Forecasting
Progress Billings
Resource Planning
Subcontractor Coordination
Supplier Account Reconciliation
Construction Methods
Construction Equipment
Health And Safety Standards
Microsoft Office
Microsoft Project
Primavera P6
Procore
BIM
WELL Accredited Professional
Client Relationships

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