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Added 1 hour ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
You will report directly to the Director (Dr. Emily McDonald), with direction also provided by the Assistant Director (Camille Gagnon).
Added 1 hour ago
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Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Complete all other relevant tasks as assigned by supervisor and/or director.
Added 1 hour ago
UO
Scrum Master and Project Manager
University of Waterloo
Waterloo, ON
- Full-time
Reporting to the Assistant Director, the Scrum Master and Project Manager role will fulfill a variety of critical responsibilities to promote the development of high performance teams that…
Added 1 hour ago
UO
Administrative Assistant (PL3)
University of New Brunswick
Fredericton, NB
- Full-time
Reporting to the Director of the Law Clinic and Supervising Lawyer, the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established…
Added 3 hours ago
SC
Health Administration Assistant
Shepherd's Care Foundation
Calgary, AB
- Full-time
Reporting to the Director of Care (DOC) at Prince of Peace, the Health Administration Assistant’s coordinates and maintains the care staffing schedules in compliance with collective…
Added 5 hours ago
IH
Administrative Assistant II | Quality & Patient Safety
Interior Health Authority
BC · British Columbia, Canada
- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 5 hours ago
IH
Administrative Assistant | Medical Administration
Interior Health Authority
BC · British Columbia, Canada
- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 5 hours ago
MI
Senior Assistant Director of Finance and Accounting
Marriott International
Toronto, ON
- Contract
Added 6 hours ago
CC
Manager, Premium Services (Rogers Place)
Compass Canada
Edmonton, AB
- Full-time
…The successful candidate plays a strategic role in mentoring assistant managers and supervisors and helping shape the guest experience across premium…
Added 6 hours ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
Reporting to the Laboratory Director and working closely with the two Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in…
Added 6 hours ago
GE
Team Leader - Assistance Services (6-month temporary assignment)- EN
Global Excel Management Inc.
Montreal, QC
- Temporary
Partner with the Assistant Director and other leaders to support strategic initiatives, implement process improvements, and contribute to employee engagement and retention
Added 6 hours ago
GE
Team Leader - Assistance Services (6-month temporary assignment)- EN
Global Excel Management Inc.
Sherbrooke, QC
- Temporary
Partner with the Assistant Director and other leaders to support strategic initiatives, implement process improvements, and contribute to employee engagement and retention
Added 6 hours ago
UG
Administrative Assistant (PL3)
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Full-time
Reporting to the Director of the Law Clinic and Supervising Lawyer, the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established…
Added 6 hours ago
SH
Nurse Practitioner (0.6 EFT, Term)
Shared Health-Soins Communs
Winnipeg, MB
- Part-time
Added 7 hours ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
Reporting to the Director of Political Economy and the Director Kroeger College of Public Affairs, and under the supervision of the College Administrator in the Kroeger College, the…
Added 7 hours ago
A
Assistant Director, Finance and Business Support
AccorHotel
Lake Louise, AB
- Full-time
Reporting to the Director, Finance & Business Support responsibilities include but are not limited to:
Added 7 hours ago
FO
Coordinator, Managing Director’s Office
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Reporting to the Strategic Management Partner, the Coordinator, Managing Director's Office & Low Carbon Cities Canada provides coordination support to the Managing Director’s Office (MDO)…
Added 7 hours ago
TM
Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
The Assistant Controller and Associate Director, Accounting & Reporting provides financial management expertise and strategic advice to the University community by leveraging in depth…
Added 7 hours ago
TU
Dental Assistant 2
The University of British Columbia
Vancouver, BC
- $5,317 to $5,772 CAD / month
- Full-time
This position- Dental Assistant II, would report to - Dental Assistant III or IV, that reports to the Senior Clinic Manager, Resources & Operations, who reports to the Clinic Director. This…
Added 7 hours ago
TU
Employer Liaison & Marketing Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the Assistant Director, Administration of the Science Co-op Program. Works closely with the Program Director, Business Development Team, Program Coordinators and other Program…
Added 7 hours ago
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Administrative Assistant, Real Estate
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $58,000 to $91,000 CAD / year
- Full-time
The Administrative Assistant, Real Estate is a key member of the Real Estate team and is primarily responsible for providing administrative support to enable the efficient and seamless…
Added 7 hours ago
UO
Director, Strategic Planning & Operations
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Director of Strategic Planning & Operations is responsible for providing comprehensive strategic oversight and management in all areas of administration and school operations including…
Added 8 hours ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Director of Strategic Planning & Operations is responsible for providing comprehensive strategic oversight and management in all areas of administration and school operations including…
Added 8 hours ago
TU
Research Assistant
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
The research assistant will report directly to the Data Manager, Biostatistician and the Principal Investigator / Director of the BC Injury Research and Prevention Unit.
Added 8 hours ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Reporting to the Director and Associate Director of Negotiations, an Administrative Assistant is required to provide administrative and word processing support to staff representatives in…

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

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Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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