Find work in Canada.

501,830 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 mins ago
Business Officer and Assistant to the Director
University of Toronto
Toronto, ON
As the Business Officer and Assistant to the Director, you will play a central role in supporting faculty, staff, graduate students, and academic leadership within the Cinema Studies…
Added 2 mins ago
C
Communicative Disorders Assistant, Health Discipline Practice - Temporary Full-Time
CHEO
Ottawa, ON
- $32.03 to $38.91 CAD / hour
- Full-time
One-year post-graduate Community College Communications Disorders Assistant Diploma (Essential)
Added 18 mins ago
OL
Recreation Assistant - Part Time
Optima Living
Edmonton, AB
- Part-time
Reporting to the Recreation Manager, the Recreation Assistant assists in planning and implementing therapeutic programs to meet the social, cognitive, physical, emotional and spiritual…
Added 33 mins ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are looking to add an experienced Office Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the…
Added 33 mins ago
Administrative Assistant/Provincial Offences Act (POA) Clerk - Internal
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 33 mins ago
Administrative Assistant/Provincial Offences Act (POA) Clerk
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 47 mins ago
Assistant Media Planner
WPP Media
Montreal, QC
Ensure team communications are delivered in a timely manner to all participating members
Added 47 mins ago
M
Stagiaire, marketing – Uniprix Hiver 2027/ Marketing Associate Intern - Winter 2027
McKesson
Montreal, QC
- Full-time
Cette occasion s’adresse particulièrement à une personne étudiant en marketing, marketing numérique ou communications qui souhaite acquérir une expérience concrète en coordination de…
Added 1 hour ago
TC
Marketing Assistant
Talent Catch
Vancouver, BC
- Full-time
…people talking about a brand? We’re looking for a Marketing Assistant in Vancouver, BC, to join our team and help bring ideas to life through creative projects, campaign support and…
Added 1 hour ago
M
National Sales Leadership Coordinator
Manulife
Vancouver, BC · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Support onboarding, offboarding and role transitions for members of the national sales organization, including access, equipment, orientation schedules and team communications.
Added 1 hour ago
P
Community Manager
Parkbridge
Medicine Hat, AB
- Full-time
The Assistant Community Manager (6-month contract) will work closely with the Community Manager to ensure the efficient management of the property, maintain tenant satisfaction, and handle…
Added 1 hour ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 1 hour ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
You are the face of RBC in the Market office, greeting clients and partners, responding to general inquiries and directing incoming communications as required
Added 1 hour ago
M
Analyste financier FP&A / Senior Financial Analyst, FP&A
McKesson
Montreal, QC
- Full-time
Added 1 hour ago
M
Continuous Improvement & Engineering Intern - Winter 2027
McKesson
Trenton, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 2 hours ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
Assistant Driller: Supports the driller, supervises rig-floor personnel, monitors equipment and assists with daily drilling operations.
Added 2 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…accounting responsibilities. Duties also include department communications providing event and department updates for the Board of Governors, Senate, the President and other Executive…
Added 3 hours ago
TS
Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The…
Added 3 hours ago
WB
Assistant Manager: Ski Patrol - Hourly
Whistler Blackcomb
Whistler, BC
- Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 3 hours ago
EB
Personal Brand Specialist & Executive Assistant
ECG Brands
Ottawa, ON
- Full-time
We are looking for a creative, proactive, and highly organized Personal Brand Specialist & Executive Assistant to work directly with our CEO to build and grow his personal brand across…
Added 3 hours ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 4 hours ago
S
Organ Recovery Assistant, Organ Donation & Hospital Development - BC Transplant Society
Sanya’k̓ula
Vancouver, BC
- Part-time
Organ Recovery Assistant, Organ Donation & Hospital Development
Added 4 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 7 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 7 hours ago
KT
Medical Receptionist
Kalahari Trial Centre
Windsor, ON · Greater Windsor Metropolitan Area
- Full-time
💼 Position: Medical Receptionist / Administrative Assistant

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

Report this job