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Added 8 mins ago
CP
Consultant in Old Age Psychiatry
Cheswold Park Hospital
Halifax, NS
- Contract
Participated in continuous professional development.
Added 8 mins ago
EB
Process Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
Work with outside contract engineering firms to help manage technical projects within the plant and process;
Added 8 mins ago
MP
Project Manager - ICI
Michael Page
Ottawa, ON
- $100,000 to $130,000 CAD / year
- Full-time
…scope, and on budget. This role requires a detail-oriented professional with strong leadership skills and a solid understanding of ICI construction…
Added 8 mins ago
MP
Project Coordinator - High-rise Residential - Ottawa
Michael Page
Ottawa, ON
- $75,000 to $95,000 CAD / year
- Full-time
PMP or working toward professional certification (PMP, Gold Seal) considered an asset
Added 8 mins ago
MP
Project Manager - ICI construction - Ottawa
Michael Page
Ottawa, ON
- $100,000 to $130,000 CAD / year
- Full-time
Minimum 5 years of relevant experience in ICI construction projects, with contract values up to $50M.
Added 8 mins ago
CI
Manager, Finance
Canadian Institute for Safety, Wellness, and Performance (CISWP)
Cambridge, ON
- $115,000 to $130,000 CAD / year
- Full-time
Support contract administration and financial review of vendor agreements.
Added 8 mins ago
AL
Senior General Counsel
Adams Limitless
Toronto, ON · Etobicoke, ON
- $190,000 to $210,000 CAD / year
- Full-time
This is an opportunity for an experienced legal professional with a strong background in civil litigation, administrative law, and municipal matters to transition into a high-impact…
Added 9 mins ago
CI
Student Intern IL, Quality Engineering & FAI
Celestica International LP
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- $24 to $30 CAD / hour
Possibility of a student casual contract position after completion of internship
Added 24 mins ago
RM
Data Center Technician - Canada - Quebec - On-site
Reboot Monkey
Quebec, QC
- $26 to $36 CAD / hour
- Other
We are seeking an experienced Data Center Technician for freelance/contract work in Quebec, Canada. This is an on-site position supporting mission-critical infrastructure at premier data…
Added 24 mins ago
AO
Educational Projects & Systems Manager
Autism Ontario
Toronto, ON
- Full-time
…experts and internal teams, contribute to staff development and professional development, and support organization-wide learning…
Added 24 mins ago
CP
Gestionnaire de projet
Colliers Project Leaders
Levis, QC · Quebec, QC · Shawinigan, QC · Trois-Rivières, QC
- Full-time
Excellent knowledge of various design and construction methods, project management and financial management models, as well as building codes, contract law, and relevant legislation
Added 38 mins ago
KP
Community Association Manager - New Project Development
Keystone Pacific Property Management
ON · Ontario, Canada
- Full-time
…supported in a value-based environment that fosters the type of professional quality our customers have come to rely…
Added 39 mins ago
RH
Payroll Specialist
Robert Half
Toronto, ON
- Contract
This is an excellent opportunity for a payroll professional seeking a dynamic contract role that combines operational payroll processing with project-related work in a collaborative and…
Added 39 mins ago
KP
OSINT Instructor (Contract)
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Ottawa, ON
- Full-time
Company Description: KeyNorth Professional Services Group Inc. (KeyNorth Group) specializes in corporate investigations and specialized Open-Source Intelligence (OSINT) training for a…
Added 39 mins ago
CG
Courier (Part-Time)
Certified Group
Kitchener, ON
- Part-time
Labstat – A global leader in contract research and testing for nicotine, tobacco, cannabis, hemp, and next-generation products, with deep expertise in analytical chemistry and toxicology.
Added 39 mins ago
L
7818 - Assistant Store Manager FT
Lids
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- $20 to $21.5 USD / hour
- Full-time
Our stores feature officially licensed headwear and apparel from collegiate and professional teams, alongside top brands like Champion, Nike, New Era, Lululemon Athletica, and Mitchell &…
Added 39 mins ago
AH
Director of Finance And Operations
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- Full-time
This is an exciting opportunity for a strategic, hands-on finance professional who enjoys working in a collaborative, purpose-driven environment and wants to make a meaningful impact within…
Added 39 mins ago
Manager Facilities Analysis & Technical Services
CAMH
Toronto, ON
…performance management, quality assurance, employee leadership, and contract…
Added 39 mins ago
M
Senior Manager, Project Delivery - Track
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Toronto, ON
- Full-time
Project Management Professional (PMP) certification would be an asset.
Added 1 hour ago
TS
Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.
Added 1 hour ago
TS
Senior Architect
TalentSphere Staffing Solutions
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- Full-time
…team that values technical excellence, thoughtful design, and professional growth. The role offers exposure to a wide variety of project types, meaningful client interaction, and the…
Added 1 hour ago
PH
General Practitioner in Radiation Oncology - BC Cancer - Victoria
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- Full-time
…working in the role part-time on a permanent basis. Service contract and salary options are…
Added 1 hour ago
TS
Intermediate-Senior Water/Wastewater Process Engineer
TalentSphere Staffing Solutions
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- Full-time
Prepare contract drawings for construction including engineering drawings and specifications.
Added 1 hour ago
PH
Manager, Clinical ServicesProgram Operations
Provincial Health Services Authority
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- Full-time
…purchases and space re-allocations to ensure the delivery of inter-professional services within the program. Develops the program budget to complement strategic directions within existing…
Added 1 hour ago
UT
Water Control Structures Technologist
Upper Thames River Conservation Authority
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- Full-time
…Technicians/Technologists as C.E.T. or present or future registration with Professional Engineers of Ontario as a Professional Engineer (P.Eng.) is…

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

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Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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