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Added 6 mins ago
IG
Production Controller
Insight Global
Longueuil, QC
- $25 to $35 CAD / hour
- Contract
MRP Controller / Tooling Coordinator | Aerospace Manufacturing
Added 6 mins ago
SM
Project Coordinator
SCR Mining & Tunnelling
Bissett, MB
- Full-time
The Project Coordinator is responsible for various coordination and administrative duties surrounding a project or a portfolio of projects. The incumbent will work closely with the assigned…
Added 6 mins ago
TR
Geotechnical Technical Coordinator
Trillium Rail Partners
Mississauga, ON
- Full-time
TRP has a current vacancy for a Geotechnical Technical Coordinator to support the technical delivery and coordination of geotechnical activities across the ECWE SRS project.
Added 21 mins ago
Coordinator, Construction Services
Defence Construction Canada
NT · NWT, Yellowknife_, Northwest Territories
As Coordinator, Construction Services, you will play a key role in delivering complex construction projects, working closely with contractors, consultants and Client-Partners to keep work…
Added 21 mins ago
CO
Asset Coordinator
City of Windsor
Windsor, ON
- Temporary
…program and provide coordination and support to the related project teams (steering, project and task teams) in the implementation of the various Asset Management improvement…
Added 35 mins ago
HR
Civic Addressing Coordinator
Halifax Regional Municipality
Halifax, NS
- Full-time
Halifax Regional Municipality is inviting applications for the permanent position of Civic Addressing Coordinator in Planning & Development.
Added 36 mins ago
TS
Administration/Project Coordinator
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Territorial Headquarters
- Full-time
The Administrative & Projects Coordinator provides administrative and project coordination support to the Territorial Youth Secretaries and the Youth Department. The position coordinates…
Added 1 hour ago
CI
Project Support Officer
Cuso International
Halifax, NS
- Volunteer
Support the Project Coordinator with various project-related activities as required to meet program goals and deliverables. This includes providing general assistance for special projects…
Added 1 hour ago
IR
Construction Coordinator
Impact Recruitment
Surrey, BC
- Contract
We are hiring a Construction Coordinator for our Surrey construction client for a 1-year contract position. Our client is seeking a Construction Coordinator to support multiple residential…
Added 1 hour ago
SD
Construction project coordinator
Summit Design Build
Winnipeg, MB
- $40,000 to $60,000 CAD / year
- Full-time
- Part-time
- Hybrid
Added 1 hour ago
NT
Director of Brands
Nature's Touch Inc.
ON
- Full-time
Lead, coach, and develop the Sales and Marketing Coordinator
Added 2 hours ago
B
Print Services Coordinator (Print Production)
BGIS
Burnaby, BC
- Full-time
BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace…
Added 2 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 3 hours ago
AH
Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
The Patient and Family Centred Care (PFCC) Coordinator is responsible for working as part of the Patient and Family Centred Care team to support the delivery of Patient and Family Centred…
Added 3 hours ago
AH
Clinical Research Coordinator - Trial Launch Team
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…cancer therapies? We are seeking a dynamic Clinical Trials Coordinator to join our Clinical Trial Unit (CTU), with a primary assignment to our Trial Launch Team (TLT). Reporting to the CTU…
Added 7 hours ago
8
Environmental Field Coordinator
81c0aabf-6f03-44c5-9c88-1eda433fbbd5
BC
- $45 CAD / hour
The Environmental Field Coordinator supports the execution of environmental assessment, permitting, and compliance field programs at the Silvertip Project by coordinating day-to-day field…
Added 7 hours ago
SH
Mechanical and Electrical Project Coordinator 2026-223-SB
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 7 hours ago
Mechanical and Electrical Project Coordinator 2026-223-SB
Winnipeg Regional Health Authority
Winnipeg, MB
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 7 hours ago
Fish Passage Coordinator (Civil)
Aecon
Fredericton, NB
Added 7 hours ago
Technical Coordinator
Aecon
Fredericton, NB
Added 8 hours ago
CS
Bilingual Communications and Marketing Coordinator
Conseil scolaire FrancoSud
Calgary, AB
- Full-time
The Communications Coordinator primarily supports public communications, media relations, organizational promotion, and visibility initiatives.
Added 8 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 8 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 8 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 8 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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