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Added 14 mins ago
VF
Fire Protection Foreman
Vulcan Fire Protection Services Inc.
Open Hall, NL
- Full-time
Vulcan Fire Protection Services is seeking a motivated, driven, and dependable Fire Sprinkler Foreman to lead crews and oversee the installation, service, testing, and troubleshooting of…
Added 14 mins ago
MM
Interim Branch Manager (12 month contract)
Money Mart
Toronto, ON
- Temporary
Interim Branch Manager lead the day-to-day success of a Money Mart branch while remaining hands-on with customer service and branch operations. This is a working-manager role for someone…
Added 14 mins ago
OE
Production Engineer - Light Oil
Obsidian Energy Ltd.
Calgary, AB
- Full-time
Lead area measurement initiatives. Work with the measurement team, operations, and production accounting to ensure area compliance
Added 14 mins ago
CP
Consultant in Old Age Psychiatry
Cheswold Park Hospital
Halifax, NS
- Contract
…We also provide low and medium secure services and are the lead for the west Yorkshire secure provider…
Added 14 mins ago
TN
Account Executive Ticket Sales
True North Sports + Entertainment
Winnipeg, MB
- Full-time
Ensure all sales activities, touchpoints, and lead information are properly documented.
Added 14 mins ago
DU
E-commerce Product & Fulfillment Lead
Digistore24 USA
Canada
- Full-time
…opportunities, we're looking for an E-commerce Product & Fulfillment Lead to help turn new commercial opportunities into scalable operational…
Added 14 mins ago
AS
AWS Cloud Architect
Ardent SoftSol Inc.
Mississauga, ON
- $50 to $55 CAD / hour
- Contract
We are seeking a highly skilled AWS API Lead Architect to lead the architecture, design, governance, and implementation of enterprise API and cloud-native solutions. The ideal candidate…
Added 14 mins ago
EB
Process Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
Oversee, lead and manage a group of process engineers, technologists, support staff, lab and operations;
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C
Director of Operations, Shoring
Confidential
Vaughan, ON
- Full-time
Lead field operations to ensure shoring installations are completed safely, efficiently, and in accordance with project specifications, quality standards, and contractual requirements.
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C
CNC Machine Operator - Precision Equipment
CyberCoders
Chatham, NB
- $30 to $32 CAD / hour
- Contract
Added 14 mins ago
RH
Accounting Manager
Robert Half
Guelph, ON
- $45 to $55 CAD / hour
- Contract
Our client is seeking an experienced Accounting Manager to lead core accounting and finance operations and support accurate, timely financial reporting. This role will oversee a broad range…
Added 14 mins ago
JG
AWS / API lead and Architect
J&M Group
Mississauga, ON
- Contract
We are seeking a highly skilled AWS API Lead Architect to lead the architecture, design, governance, and implementation of enterprise API and cloud-native solutions. The ideal candidate…
Added 14 mins ago
JG
Guidewire Earnix & Rating
J&M Group
Toronto, ON
- Contract
Lead Earnix solution design, development, configuration, and deployment for insurance pricing and rating platforms.
Added 14 mins ago
Q
Business Development Manager/Field Sales - (Parcel Lockers) - Vancouver, BC, Canada
Quadient
Vancouver, BC
- $80,000 to $108,196 CAD / year
- Full-time
…skills and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical…
Added 14 mins ago
O
Sales Manager, Canadian Armed Forces (CAF) / Directeur des ventes
Octasic
Ottawa, ON
- Full-time
Lead end-to-end capture execution for priority opportunities, including qualification, win strategy, stakeholder mapping, competitive positioning, teaming, pricing inputs, proposal…
Added 14 mins ago
CI
Manager, Finance
Canadian Institute for Safety, Wellness, and Performance (CISWP)
Cambridge, ON
- $115,000 to $130,000 CAD / year
- Full-time
Lead the development, implementation, and monitoring of annual operating and project budgets.
Added 14 mins ago
C&
Claims Manager, London Market TPA
Crawford & Company
Toronto, ON
- Full-time
Lead a talented claims team. Strengthen London Market relationships. Deliver service that makes a difference.
Added 14 mins ago
I
Senior Sales Director
Infosys
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Lead sales of Finacle Core Banking, Digital Banking, Payments, Lending, and Banking Transformation solutions.
Added 14 mins ago
AA
Growth Engineer
Arvo A.I.
Montreal, QC
- Full-time
Build the growth systems: lead lists from sign-ups and product usage, programmatic pages from Aurora's runbooks and outage analyses, our public AI SRE benchmark.
Added 14 mins ago
AL
Senior General Counsel
Adams Limitless
Toronto, ON · Etobicoke, ON
- $190,000 to $210,000 CAD / year
- Full-time
Lead and manage litigation strategies involving complex legal disputes.
Added 14 mins ago
IG
Production Supervisor
Insight Global
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
Demonstrated ability to work cross-functionally and lead projects independently
Added 14 mins ago
TM
Sales Coordinator
Trium Mobilier de Bureau Inc.
Montreal, QC
- Full-time
Added 14 mins ago
JG
Domain Architect /SME
J&M Group
Toronto, ON
- Contract
Lead domain architecture strategy, standards, and governance
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R
Commercial Operations Coordinator -B2B Dairy Industry
Rheolution
Montreal, QC
- Full-time
Added 14 mins ago
CL
Lead Applied AI Scientist - Deep/Reasoning Agents (Healthcare life science/Medical Device)
CoreTek Labs
Mississauga, ON
- Contract
Role: Lead Applied AI Scientist - Deep/Reasoning Agents (Healthcare life science/Medical Device)

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

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Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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