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Added 1 min ago
4
Warehouse Inventory Coordinator
418e8b69-26de-4093-8bc5-79e8e3f56d1b
PE
- $30 to $35 USD / hour
- Full-time
…correctly. That's where you come in. As our Warehouse Inventory Coordinator, you'll be the person who makes sure nothing goes missing, every asset is event-ready, and our records are sharp…
Added 1 min ago
C
Project Coordinator, Value Management and Delivery Office, Innovation and Delivery (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
- Full-time
Working in the Delivery Centre of Expertise as a Project Coordinator reporting to the Director, you are thoroughly organized and structured, analytical and detail-oriented, while taking an…
Added 16 mins ago
MC
Project Coordinator - Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- Full-time
Project Coordinator / Assistant Project Manager – General Contracting
Added 16 mins ago
MC
Project Coordinator
MatchBox Consulting Group
Surrey, BC
- Full-time
Project Coordinator – Commercial Construction
Added 16 mins ago
QC
Engineering Coordinator
Quarry Consulting
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
The purpose of the Engineering Coordinator - Projects is to be the technical lead for projects. This person ensures that high level design and technical aspects of the projects are solved.…
Added 16 mins ago
B
COORDINATOR, OPERATIONS SUPPORTS - ADVISORY SERVICES (Temporary, 6 months)
BDC
Montreal, QC
- Full-time
…Administer a consulting portfolio of assigned projects and support the operational needs of your business partners. Process additional tasks as distributed amongst the team to balance…
Added 46 mins ago
A
Sr. Project Coordinator
AIIM
Toronto, ON · Scarborough, ON
- Full-time
We’re looking for a Senior Project Coordinator to own project governance, coordination and reporting for a full-scale ERP implementation, and to bring technical delivery discipline to our…
Added 46 mins ago
GW
Events Coordinator
Gowling WLG
Toronto, ON
- $55,000 to $68,000 CAD / year
- Full-time
We are seeking an Events Coordinator to join our Toronto office for a 13 month contract!
Added 46 mins ago
A
EPMO Coordinator
Akkodis
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- Contract
Akkodis is partnering with a leading Canadian insurance organization to identify an experienced EPMO Coordinator to support a large-scale portfolio and integration program.
Added 46 mins ago
SI
Project Coordinator
Symtech Innovations Ltd.
Richmond Hill, ON
- Full-time
Reporting to the Senior Project Manager, this individual will be responsible for providing direct support to the project management department and Field Staff. Working under direct…
Added 46 mins ago
TI
Document Control Coordinator
Transportation Investment Corporation
Vancouver, BC
- $66,000 to $91,000 CAD / year
- Full-time
…systems and administers the management and disposition of all project information in accordance with established policies, procedures, and best…
Added 46 mins ago
GE
Construction Coordinator- Day Shift
Global Edge Group
AB · Edmonton, AB
- Contract
Working as part of the Owner's construction leadership team, the Piping Construction Management Coordinator provides operational leadership and oversight of contractor organizations…
Added 47 mins ago
Fire Chief
The Corporation of The City of St. Thomas
St. Thomas, ON
…of St. Thomas, while also providing technical expertise and support to neighbouring municipalities through established Mutual Aid…
Added 47 mins ago
M
Project Coordinator
Metrolinx
Toronto, ON
- Full-time
The Stations, Civils & Track Program Delivery team is seeking a Project Coordinator for the Northern Corridors Stations Caledonia department. Reporting to the Manager, Program Delivery,…
Added 47 mins ago
OO
Communications Coordinator - Coordonnateur des communications
Office of the Commissioner of Indigenous Languages
Ottawa, ON
- Full-time
Provide day-to-day communications coordination and administrative support, including scheduling project meetings, preparing materials, tracking action items, and following up on…
Added 1 hour ago
Coordinator, Recruitment, Outreach and Community Engagement
Simon Fraser University
Burnaby, BC
…access to higher education and strengthening our impact. We support SFU's strategic goals by enhancing student enrollment, fostering meaningful partnerships, and advancing equity,…
Added 1 hour ago
RA
Facilities Coordinator
Rise Air
Saskatoon, SK
- Full-time
The Facilities Coordinator oversees building operations, maintenance, and facility systems across all company bases, ensuring assets are maintained to a high standard and employees and the…
Added 1 hour ago
NP
Coordinator, Maintenance & Projects
Niagara Parks Commission
Niagara Falls, ON
- Full-time
…within established policies, procedures and guidelines the Coordinator, Maintenance and Projects will supervise, organize, schedule and coordinate the assignment of engineering departmental…
Added 1 hour ago
CH
Summer Internship - Field Service Coordinator
Clean Harbors
Guelph, ON
- Full-time
Clean Harbors in Guelph, ON is seeking a Field Service Project Manager Intern to join our growing team during the Summer of 2027! We are searching for a reliable, team-oriented individual…
Added 1 hour ago
Marketing Coordinator
Audiokinetic
Montreal, QC
We are looking for a highly organized, proactive, and hands-on Marketing Coordinator to coordinate and execute projects across marketing. This role is for someone who enjoys making things…
Added 1 hour ago
Global Mobility Coordinator
University of Toronto
Toronto, ON
As the Global Mobility Coordinator, you will act as the main point of contact for all inbound and outbound exchange and study abroad students from UTSC campus and will coordinate and…
Added 1 hour ago
Client Services Technologist
City of Edmonton
AB
…Client Services Technologist to serve as the primary link and project coordinator for maintenance and technical programs across City-owned and leased facilities. Reporting to the Supervisor…
Added 1 hour ago
BR
Quality Coordinator
BRC Restoration Inc.
Burlington, ON
- Full-time
The Quality Coordinator is responsible for ensuring building construction activities comply with project specifications, codes, and industry standards. This site-based role supports quality…
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Parts and Operations Coordinator - Stettler
Foremost
AB · Stettler, AB
- Full-time
Foremost is seeking an organized, detail-oriented individual to join our Stettler operations as a Parts & Operations Coordinator, reporting through the Project Coordination group. The…
Added 1 hour ago
A
Marketing Coordinator
Audiokinetic
Montreal, QC
- Full-time
We are looking for a highly organized, proactive, and hands-on Marketing Coordinator to coordinate and execute projects across marketing. This role is for someone who enjoys making things…

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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