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Added 9 mins ago
VF
Fire Protection Foreman
Vulcan Fire Protection Services Inc.
Open Hall, NL
- Full-time
Lead, oversee, direct and delegate appropriate tasks to fitters and helpers as needed to fulfill project completion deadlines, meet scheduling requirements and exceed the goals established…
Added 9 mins ago
OE
Production Engineer - Light Oil
Obsidian Energy Ltd.
Calgary, AB
- Full-time
Lead area measurement initiatives. Work with the measurement team, operations, and production accounting to ensure area compliance
Added 9 mins ago
DU
E-commerce Product & Fulfillment Lead
Digistore24 USA
Canada
- Full-time
…opportunities, we're looking for an E-commerce Product & Fulfillment Lead to help turn new commercial opportunities into scalable operational…
Added 9 mins ago
EB
Process Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
Proven ability to lead a team through effective communication and interaction skills;
Added 9 mins ago
C
Director of Operations, Shoring
Confidential
Vaughan, ON
- Full-time
…deep foundation projects, with a strong career foundation in Project Management and/or Field Superintendence. This individual will be responsible for operational leadership, project…
Added 9 mins ago
RH
Accounting Manager
Robert Half
Guelph, ON
- $45 to $55 CAD / hour
- Contract
Our client is seeking an experienced Accounting Manager to lead core accounting and finance operations and support accurate, timely financial reporting. This role will oversee a broad range…
Added 9 mins ago
IG
Production Supervisor
Insight Global
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
…highly regulated pharmaceutical producer, including operators, team leaders, and administrative support staff. This individual will be accountable for safety, quality, productivity,…
Added 9 mins ago
TM
Sales Coordinator
Trium Mobilier de Bureau Inc.
Montreal, QC
- Full-time
…office environments that reflect each client’s brand. Trium’s team of more than 80 employees includes sales, customer service, and technical support specialists who collaborate to ensure…
Added 9 mins ago
R
Commercial Operations Coordinator -B2B Dairy Industry
Rheolution
Montreal, QC
- Full-time
…and Europe, you will be the operational backbone of the sales team: keeping the pipeline organized, generating qualified opportunities, supporting demo projects and commercial operations,…
Added 9 mins ago
KR
SDET/Automation – Mobility (IOS Applications)
KTek Resourcing
Vancouver, BC
- Contract
Experience with JIRA for project management and defect tracking.
Added 9 mins ago
Application Specialist - Power & Drives
Spartan Controls Ltd.
Calgary, AB
Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western…
Added 9 mins ago
GI
Civil Project Engineer, Roads + Highways
Global Infrastructure
Toronto, ON
- Full-time
TYLin is seeking a Project Engineer to join our Roads + Highways team at our Toronto office. This is a hands-on technical role supporting the planning, design and delivery of municipal and…
Added 9 mins ago
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Intermediate ETL Developer
Pandell - An ESG Company
Remote, Canada
- Full-time
- Remote
We’re looking for an Intermediate ETL Developer to join Pandell-ESG's Project Services team. You’ll help customers move their data into our software and work alongside a strong team that’s…
Added 9 mins ago
Contracts Administrator - YNSE
Aecon
Toronto, ON · North York, ON
Work with project delivery team to manage commercial/contractual issues.
Added 24 mins ago
AO
Educational Projects & Systems Manager
Autism Ontario
Toronto, ON
- Full-time
The Educational Projects and Systems Manager plays a pivotal role in the successful implementation and management of educational content creation, providing leadership and operational…
Added 24 mins ago
CP
Gestionnaire de projet
Colliers Project Leaders
Levis, QC · Quebec, QC · Shawinigan, QC · Trois-Rivières, QC
- Full-time
Colliers Project Leaders is a team committed to projects that make a difference in communities and for the people who live there.
Added 39 mins ago
TC
Regulatory Affairs & Compliance Lead
The Crump Group, Inc.
Mississauga, ON
- Full-time
Lead regulatory change management, assessing emerging Canadian, U.S. and international requirements and translating them into business actions, policies and processes.
Added 39 mins ago
M
Senior Manager, Project Delivery - Track
Metrolinx
Toronto, ON
- Full-time
Project management principles and practices, including budget and schedule controls, to lead and direct cross functional teams and consultants engaged in simultaneous projects (i.e.,…
Added 39 mins ago
M
Senior Advisor, GO Market Development
Metrolinx
Toronto, ON
- Full-time
Our GO Market Development Team is seeking a Senior Advisor to lead the identification, assessment, and monitoring of emerging and future travel markets that will shape future of GO Transit…
Added 39 mins ago
TT
Quality Assurance Manager
Titan Trailers
Tillsonburg, ON
- Full-time
Develop and monitor QA systems, advise the Leadership Team on system performance, and publish statistics regarding performance against established goals.
Added 1 hour ago
S
Absence, Time Tracking & Payroll Lead, BC Health Workday
Sanya’k̓ula
BC · British Columbia, Canada
- Full-time
Works with a cross-functional project team to provide leadership and expertise in Payroll and Absence/Time Tracking, ensuring requirements, process maps, and design deliverables are…
Added 1 hour ago
S
Manager, Business Function Products, BC Health Workday
Sanya’k̓ula
BC · British Columbia, Canada
- Full-time
…functionality during the system deployment and go-live. Leading a team of experienced HCM professionals, the Manager will have extensive Human Resource Information Systems (HRIS) knowledge…
Added 1 hour ago
SE
National Account Manager
Sony Electronics
Toronto, ON
- Full-time
…promotes Diversity, Equity and Inclusion. In addition, our team members enjoy innovative work-life balance opportunities including a hybrid home/office workplace, monthly “Free Fridays”,…
Added 1 hour ago
TS
Regional Manager
TalentSphere Staffing Solutions
Saskatoon, SK
- Full-time
Coach, mentor, and develop a high-performing property management team.
Added 1 hour ago
PH
Reporting Architect, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
- Full-time
Demonstrated ability to provide professional expertise to staff, departments and business partners, and guidance regarding standard processes for project management.

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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