Team Coordinator Public Affairs & Communications
- Toronto, ON, Canada
$30 - $37.50 / hour · Full-time
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Job details
- Pay
- $30 - $37.50 / hour
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
LONG TERM CONTRACT 12+ months
Not For Profit
Start July 2026
Full Time, 8:30am – 5:00pm
Toronto, ON
$30 - $37.50 / hour
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.
Responsibilities
Scheduling & Calendar Management
We thank all those who express interest in this opportunity however only those short-listed we be contacted.
Not For Profit
Start July 2026
Full Time, 8:30am – 5:00pm
Toronto, ON
$30 - $37.50 / hour
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.
Responsibilities
Scheduling & Calendar Management
- Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
- Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
- Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.
- Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
- Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
- Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
- Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.
- Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
- Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.
- Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
- Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.
- Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
- Provide backup coverage to other team coordinators and executive assistants as required.
- A university degree in Communications, Business Administration, Project Management, or a related field.
- Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
- Project and event management experience is an added advantage.
- Excellent prioritization and time management skills.
- Excellent interpersonal skills, exhibiting grace and calmness under pressure.
- Strong written and spoken communication skills in English.
- Ability to communicate in French is a plus.
- Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
- Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
- A can-do attitude and the ability to work independently with minimal direction or supervision.
- Ability to coordinate and manage multiple projects.
- Flexible, adaptable, and able to execute a range of job duties and changing priorities.
- Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
- Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.
We thank all those who express interest in this opportunity however only those short-listed we be contacted.
More about this job
Responsibilities
Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.
Requirements
A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.
Skills
- Scheduling
- Calendar Management
- Meeting Coordination
- Project Coordination
- Event Management
- Travel Coordination
- Expense Reporting
- Documentation Management
- Database Management
- SharePoint
- Budget Preparation
- Forecasting
- Written Communication
- Time Management
- Prioritization
- Microsoft Office
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Marketing
- Finance & Accounting
Keywords
- Education & Transitions
- Corporate Communications
- Team Coordination
- Administrative Support
- Project Coordination
- Scheduling
- Calendar Management
- Meeting Logistics
- Agenda Preparation
- Minute Taking
- Correspondence
- Travel Arrangements
- Expense Reports
- Documentation Management
- Database Management
- Shared Network Drives
- SharePoint
- Budget Preparation
- Financial Forecasting
- Project Management
- Event Management
- Development Sector
- Microsoft Office
- Office 365
- PowerPoint
- Word
- Excel
- Cultural Sensitivity
- Global Travel