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Added 12 mins ago
CP
Senior Technical Designer
CD PROJEKT RED
Canada
- Full-time
CD PROJEKT RED is seeking an ambitious, highly skilled Senior Technical Designer to join the growing Cyberpunk 2 team in North America. You will contribute to achieving the vision of the…
Added 12 mins ago
Responsable de projets sénior - Expériences Fever Originals
FeverUp
Montreal, QC
Senior Project Manager – Fever Originals, Canada
Added 12 mins ago
Live Experience Senior Project Manager - Fever Originals
FeverUp
Vancouver, BC
Senior Project Manager – Fever Originals, Canada
Added 12 mins ago
Pharmacy Assistant (Kroll Data Entry)
CareRx
Cambridge, ON
At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada’s trusted leader in specialty pharmacy services for long-term care,…
Added 12 mins ago
OL
Licensed Practical Nurse - Part Time(0.45)
Optima Living
Calgary, AB
- Part-time
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 12 mins ago
FAM Coordinator - Winter 2026/27
Sunshine Village Corporation
Banff, AB
This position reports to the Marketing and Communications Supervisors and works closely with other senior personnel in Brand & Communications and Events.
Added 12 mins ago
DS
Principal Scientist
Daedal Systems
Toronto, ON
- $150,000 to $250,000 CAD / year
- Full-time
Daedal Systems is looking for a Principal Scientist to be a senior contributor to the design and development of our industrialized plasma diagnostic platform. Our diagnostic platform will…
Added 12 mins ago
Senior Business Analyst
Mariner
Halifax, NS
We are seeking an experienced Senior Business Analyst to support enterprise technology and business transformation initiatives for a client in Halifax, NS.
Added 12 mins ago
W
Senior Civil Engineer - Land Development
WSP
Kingston, ON
- Full-time
…thoughtful, sustainable development has never been greater. As a Senior Civil Engineer - Land Development, you'll help shape the communities where people live, work, and thrive while…
Added 12 mins ago
W
Senior Structural Engineer - Sarnia
Wood
Sarnia, ON
- Full-time
Wood is recruiting for a Senior Structural Engineer to join its Oil, Gas & New Energies business focusing on structural engineering for oil and gas projects. This opportunity is hybrid,…
Added 12 mins ago
WC
Business Development Representative (2026-397-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Added 12 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Added 12 mins ago
AP
Legal Executive Assistant
Argus Properties
Kelowna, BC
- $68,000 to $78,000 CAD / year
- Full-time
…bring modern AI tools into our executive office and keep our senior leadership team moving. Reporting to the Managing Director and working alongside our current Executive Assistant, you…
Added 12 mins ago
CO
Senior Permit Clerk
City of Belleville
Belleville, ON
- $32.19 to $37 CAD / hour
- Full-time
…join our Engineering and Development Services Department as a Senior Permit Clerk.Position Type: Permanent Full…
Added 12 mins ago
FC
Senior Plan Administrator (Group Benefits)
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 12 mins ago
FC
Director, Group Claims & Administration
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 12 mins ago
FC
Group Benefits Administrator
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 12 mins ago
FC
Manager, Group Health & Dental Claims
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 12 mins ago
FC
Actuarial Associate (Ontario)
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Prepare and present actuarial results, insights, and recommendations to management and senior stakeholders.
Added 12 mins ago
FC
Manager, Group Administration
First Canadian Financial Group
Edmonton, AB
- Full-time
Our employees work directly with senior Group Benefits leaders, including our President and Vice President. Ideas move quickly, expertise is valued and you'll have the opportunity to see…
Added 12 mins ago
ML
Live Supply Chain Data Administrator
Maple Lodge Farms
Brampton, ON
- $47,000 to $57,000 CAD / year
- Full-time
Back up the Senior Payment Administrator in payment duties, as required.
Added 12 mins ago
OD
Registered Early Childhood Educator (RECE) - TERM - Riverview Alt PS - CORE (8:30AM-4:00PM)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early Learning Program. The Early Childhood Educator leads an extended program - before…
Added 12 mins ago
MN
Vice President, Professional Services
March Networks
Ottawa, ON
- Full-time
Added 12 mins ago
OD
Registered Early Childhood Educator (RECE) - TERM - Pinecrest PS - AM (9AM-12:30PM)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early Learning Program. The Early Childhood Educator leads an extended program - before…
Added 12 mins ago
OD
Registered Early Childhood Educator (RECE) - TERM - Westwind PS- CORE/PM (10:45am - 6:15pm)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…cognitive, emotional and social development for Junior and Senior Kindergarten students in a full-day Early Learning Program. The Early Childhood Educator leads an extended program - before…

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

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Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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