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Added 1 min ago
A
Senior Full Stack Developer
Affinity
BC · British Columbia, Canada
- Contract
On behalf of our client, Affinity is seeking Senior Full Stack Developers.
Added 1 min ago
MM
Senior Forward Deployed Engineer
Mitchell Martin Inc.
Mississauga, ON
- $73 to $78 CAD / hour
- Other
Senior Forward Deployed Engineer -Mississauga, ON Hybrid - Contract -$73.00-$78.00 per Hr
Added 1 min ago
GT
Senior Business Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $70 to $72 CAD / hour
- Contract
Added 1 min ago
CC
Coordinator, Emergency Response
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
Reporting to the senior coordinator, SHEQ (Safety Health Environment Quality), you will be responsible for the coordination of the Emergency Preparedness and Response Program (EPRP). This…
Added 1 min ago
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Senior QA – Backend Automation & Data Testing
Acunor
ON · Ontario, Canada
- Contract
Job Title: Senior QA Engineer – Backend Automation & Data Testing
Added 1 min ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
Coordinate with faculty, staff, and Senior Admission Counselors to ensure seamless onboarding for newly admitted students;
Added 2 mins ago
KG
Advisor, Contracts and Procurement
Kinross Gold Corporation
Red Lake, ON
- Full-time
Added 2 mins ago
SP
Senior Sales Director - Aerospace and Defence
Solace Power
Mount Pearl, NL
- Full-time
Solace Power Inc. is seeking to hire a Senior Sales Director - Aerospace and Defence.
Added 2 mins ago
GT
Coupa Administrator/Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $60 CAD / hour
- Contract
Act as the senior escalation point for complex workflow, process, and system-related issues.
Added 2 mins ago
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Entry-level Environmental Scientist
SOLA Engineering
Vaughan, ON
- Full-time
The incumbent will work under the direction of the Environmental Project Manager and senior technical staff, with oversight by a Qualified Person where required. Assignments will support…
Added 2 mins ago
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Functional Analyst (EAM)
Affinity
Calgary, AB
- Contract
…continuous improvement. This is an ideal opportunity for a senior EAM professional with strong IBM Maximo expertise who understands both the operational realities of maintenance and asset…
Added 2 mins ago
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Data Analyst
Insight Global
Vancouver, BC
- $38 to $42 CAD / hour
- Contract
· Strong communication skills with experience presenting to senior stakeholders.
Added 2 mins ago
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Senior Consultant, ML/AI Engineer, Data & AI
Toast
Vancouver, BC
- $77,000 to $102,000 USD / year
- Full-time
…presence and thousands of professionals across the country, for a Senior Consultant, ML/AI Engineer to join its Data & AI practice in Vancouver. The firm helps some of Canada’s largest…
Added 2 mins ago
CM
Senior Advisor, Zero Emissions
Coast Mountain Bus Company
Vancouver, BC · Greater Vancouver, BC
- $91,840 to $137,760 CAD / year
- Full-time
We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as…
Added 2 mins ago
WC
Senior Manager, Program Management
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...The Senior Manager, Program Management will lead the strategy, performance management, and continuous improvement of eCommerce customer experience, with a primary focus…
Added 2 mins ago
BR
Java Software Engineer
Benchmark Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- Contract
Job Title: Senior Java Backend Engineer – Cloud & Data
Added 2 mins ago
CM
Project Manager, Low Carbon Fleet Program
Coast Mountain Bus Company
Vancouver, BC · Greater Vancouver, BC
- $100,080 to $150,120 CAD / year
- Full-time
We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as…
Added 2 mins ago
BR
DevOps Engineer
Benchmark Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- $113,900 to $147,400 CAD / year
- Full-time
Job Title: Senior DevOps Engineer – Site Reliability Engineering (SRE)
Added 2 mins ago
FC
Operations Supervisor-2
FedEx Canada
Brampton, ON
- Part-time
2 years FedEx sort operations or senior level hourly role experience OR,
Added 2 mins ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 2 mins ago
MM
Senior Forward Deployed Engineer
Mitchell Martin Inc.
Mississauga, ON
- $62 to $67 CAD / hour
- Other
Senior Forward Deployed Engineer - Mississauga,ON Hybrid - Contract - $62.00-$67.00 Per Hr
Added 2 mins ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 2 mins ago
WO
Education Assistant, Mac - CARE Program
William Osler Health System
Brampton, ON
- Full-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 2 mins ago
FC
Operations Supervisor
FedEx Canada
Brampton, ON
- Full-time
2 years FedEx sort operations or senior level hourly role experience OR,
Added 2 mins ago
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Manager, Delivery Lead / Project Manager - Gen AI and Software Delivery
Toast
Montreal, QC
- $103,000 to $150,000 USD / year
- Full-time
Coach consultants and senior consultants on delivery discipline, stakeholder management and project management

TalentSphere Staffing Solutions

Team Coordinator Public Affairs & Communications

Toronto, ON, Canada

$30 - $37.50 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 - $37.50 / hour
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

LONG TERM CONTRACT 12+ months

Not For Profit

Start July 2026

Full Time, 8:30am – 5:00pm

Toronto, ON

$30 - $37.50 / hour

Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The role is responsible for managing schedules, coordinating meetings and travel, maintaining team documentation, and supporting the effective delivery of team priorities and projects.

Responsibilities

Scheduling & Calendar Management

Manage scheduling for the senior team leader and broader team, including calendars and meeting coordination.
Lead scheduling for all activities in line with approved work plans, ensuring schedules are followed and respected.
Coordinate meeting logistics, including room bookings, refreshments, and preparation and distribution of supporting materials.

Meeting & Communication Support

Prepare meeting agendas, record minutes, and distribute documentation to relevant stakeholders on time.
Follow up on key meeting actions, ensuring leaders are prepared for upcoming engagements and work progresses smoothly.
Compose routine correspondence proactively, demonstrating sound judgment in identifying when written communication is required.
Distribute correspondence, monitor email accounts where applicable, and respond or escalate as appropriate with accuracy and attention to detail.

Travel & Expense

Manage travel arrangements with the travel team, office coordinators, and team assistants, including flights, accommodation, ground transport, visas, and immunization requirements for extensive global travel.
Prepare and submit expense reports accurately and efficiently in accordance with organizational policies and timelines.

Documentation & Information Management

Plan, organize, and maintain accurate documentation for the function, including reports and reference materials.
Maintain the organization and integrity of databases, shared network drives, and SharePoint sites.

Financial & Administrative Support

Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Provide backup coverage to other team coordinators and executive assistants as required.

Qualifications

A university degree in Communications, Business Administration, Project Management, or a related field.
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong written and spoken communication skills in English.
Ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented, with a demonstrated ability to consistently produce high-quality work.
A can-do attitude and the ability to work independently with minimal direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Excellent verbal, written, and presentation skills, with the ability to communicate with diverse audiences across cultures and translate complex information and data into clear conversations and written materials.
Professional maturity, cultural sensitivity, and impeccable integrity that reflect the Foundation’s values.

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

Coordinate schedules, meetings, travel, expenses, documentation, and routine communications for the Education & Transitions team. Support project delivery, budget preparation and forecasting, and provide backup coverage to other coordinators and executive assistants.

Requirements

A university degree in Communications, Business Administration, Project Management, or a related field and 3–5 years of experience in a team coordination or administrative assistant role are required; development sector experience is preferred. Candidates should have strong organizational, communication, interpersonal, and project coordination skills, proficiency with Microsoft Office and SharePoint, and the legal right to work in Canada.

Skills

Scheduling
Calendar Management
Meeting Coordination
Project Coordination
Event Management
Travel Coordination
Expense Reporting
Documentation Management
Database Management
SharePoint
Budget Preparation
Forecasting
Written Communication
Time Management
Prioritization
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Education & Transitions
Corporate Communications
Team Coordination
Administrative Support
Project Coordination
Scheduling
Calendar Management
Meeting Logistics
Agenda Preparation
Minute Taking
Correspondence
Travel Arrangements
Expense Reports
Documentation Management
Database Management
Shared Network Drives
SharePoint
Budget Preparation
Financial Forecasting
Project Management
Event Management
Development Sector
Microsoft Office
Office 365
PowerPoint
Word
Excel
Cultural Sensitivity
Global Travel

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