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Added 12 mins ago
FT
Enrollment Services Representative - Appendix D/Temporary Assignment
Fanshawe Toronto@ILAC
London, ON
- Full-time
…make decisions, participate in communicating a wide variety of information, maintaining detailed academic records and processing applications from www.ontariocolleges.ca or our…
Added 12 mins ago
TU
Program Coordinator, PHPM Program
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Part-time
The Program Coordinator is required to have an extensive understanding of programmatic, site and Faculty of Medicine (FOM) policies and procedures. Additionally, incumbents will develop a…
Added 27 mins ago
PH
Foundry RN-RPN Mental Health and Addiction Case Coordinator ICYP
Providence Healthcare
Vancouver, BC
- Temporary
Ability to operate related equipment including related client care information systems.
Added 28 mins ago
UO
Program Coordinator, PHPM Program
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $5,027 to $5,413 CAD / month
- Part-time
The Program Coordinator is required to have an extensive understanding of programmatic, site and Faculty of Medicine (FOM) policies and procedures. Additionally, incumbents will develop a…
Added 43 mins ago
A
Coordonnateur(trice) - Ressources humaines (Montréal)
Abbott
Montreal, QC
- Full-time
Maintenir l'intégrité des données dans le système d'information RH (SIRH), produire des rapports et analyses, et contribuer à la prise de décisions basée sur les données.
Added 1 hour ago
NF
Safety & Data Coordinator Featured
Northumberland Ferries Limited
Charlottetown, PE
- Full-time
Northumberland Ferries Limited (NFL) and Bay Ferries Limited (BFL) are seeking a Safety & Data Coordinator to join our Safety & Security team. This is an exciting opportunity to play a key…
Added 1 hour ago
PS
Part-Time Scheduling Coordinator
Paladin Security Group Ltd
Halifax, NS
- $19.5 CAD / hour
- Part-time
…post is filled and every client is supported. As a Scheduling Coordinator with Paladin Security in Halifax, Nova Scotia, you will serve as a central point of contact for our Atlantic…
Added 1 hour ago
NF
Safety & Data Coordinator Featured
Northumberland Ferries Limited
Halifax, NS
- Full-time
Northumberland Ferries Limited (NFL) and Bay Ferries Limited (BFL) are seeking a Safety & Data Coordinator to join our Safety & Security team. This is an exciting opportunity to play a key…
Added 1 hour ago
PS
Corporate Security and Emergency
Paladin Security Group Ltd
Richmond, BC
- $42.5 CAD / hour
- Full-time
Assisting Threat Managers with information gathering, document management, and administrative follow-up while keeping sensitive data secure and confidential.
Added 1 hour ago
PS
Healthcare Operations Centre Dispatcher
Paladin Security Group Ltd
Burnaby, BC
- $25.28 CAD / hour
- Full-time
…multi-faceted call taker, dispatcher, report writer, and response coordinator. You will act as a vital support system for healthcare security operations by managing real-time incidents and…
Added 1 hour ago
SA
Social Media & Communications Coordinator
Southpointe Academy
Tsawwassen, BC
- Full-time
The Social Media & Communications Coordinator brings Southpointe Academy's story to life through compelling digital storytelling, engaging communications, and strong visual design.…
Added 1 hour ago
PS
Training Coordinator
Paladin Security Group Ltd
Regina, SK
- $24 CAD / hour
- Part-time
Facilitation Skills: Proven ability to present information clearly and comfortably instruct adult learners in both small and large group settings.
Added 1 hour ago
PS
Scheduling Coordinator - Casual
Paladin Security Group Ltd
Calgary, AB
- $18 CAD / hour
- Part-time
Partner with Client Service Managers to plan shifts strategically and ensure client and site information remains current.
Added 2 hours ago
Manager, Capital Projects
Rocky View County
Rocky View No 44, AB · Rocky View County, AB
The Manager provides directions to Project Manager and Project Coordinator positions.
Added 2 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use - Developmental Disabilities, Adult - Surrey
Fraser Health
Surrey, BC
- Part-time
Added 2 hours ago
HC
Policy and Planning Coordinator (#2026-NON-CHS-337)
Hastings County
Belleville, ON
- Full-time
The Community and Human Services Department has an opening for a permanent full-time Policy and Planning Coordinator position. This is a non-unionized position reporting to the Director of…
Added 3 hours ago
Talent Management Coordinator
Government of Alberta
AB
Are you highly organized, attentive to detail and comfortable coordinating time-sensitive work while assessing information, resolving operational issues and identifying opportunities to…
Added 3 hours ago
Materials Replenishment Lead - Night Shift
Industrial Electric Manufacturing
Surrey, BC
Materials Coordinator Support: Provide day-to-day leadership, guidance, and work prioritization for Materials Coordinators, ensuring compliance with standard work, inventory transaction…
Added 3 hours ago
H
Site Representative
Hays
Armstrong, BC
- Contract
Experience being the Owner’s eyes, ears, coordinator, and escalation point, while respecting the GC’s responsibility for construction execution and the Consultant and Owner PM’s respective…
Added 3 hours ago
LB
Program & Administrative Coordinator
Learning Buddies Network
Vancouver, BC
- Full-time
The Program and Administrative Coordinator supports registration, family communication, site logistics and administration to keep LBN’s programs running smoothly.
Added 3 hours ago
FH
Registered Nurse, Surgical Services - Inpatient - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 3 hours ago
FH
Registered Nurse, Surgical Services - Inpatient
Fraser Health
New Westminster, BC
- Part-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 3 hours ago
OL
Maintenance Manager
Optima Living
Surrey, BC
- $62,500 CAD / year
- Full-time
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 3 hours ago
TN
Health Promotion Coordinator
Tla’amin Nation
BC · qathet, British Columbia
- Full-time
…connect to supports when needed. In the role of health promotion coordinator you will support the development and organization of health education sessions, groups and material, ongoing…
Added 4 hours ago
Materials Coordinator - Night Shift
Industrial Electric Manufacturing
Surrey, BC
Must have 6 months of experience using inventory management systems within an ERP

talkandthrive

Administrative Assistant- Clinic Coordinator

Toronto, ON, Canada

Part-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Apr 22, 2027
Posting language: English
Posted: Oct 24, 2026

Original job description

Administrative Support &

Practice Coordinator (Contract Position)

PART-TIME TO START • POTENTIAL TO GROW TO FULL-TIME

Take initiative. Keep us organized. Grow with our team.

Talk & Thrive is a growing, busy multidisciplinary psychology practice providing client-focused assessment and intervention, with particular expertise in adult Autism and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position is based in Toronto with openness to a hybrid model (occasional in person attendance when needed).

The opportunity

This role starts part-time, with the potential to increase to full-time hours as the practice grows and operational needs develop. You will work closely with practice leadership to coordinate administrative workflows, support clinicians, and provide a warm, organized experience for clients.

Previous administrative experience in a psychology clinic is required. We are looking for someone who understands the pace and sensitivity of a clinical setting, takes ownership of tasks, and anticipates what needs to happen next.

What you’ll do

Coordinate client care: Respond to inquiries, organize referrals and intake paperwork, manage waitlists, and follow up on outstanding administrative steps.
Manage scheduling: Coordinate appointments, clinician calendars, assessment bookings, and changes across a growing team.
Support practice operations: Assist with invoicing, payments, receipts, document preparation, and accurate administrative records.
Keep the team organized: Track tasks, deadlines, onboarding steps, and follow-ups; help leadership coordinate workloads and maintain consistent processes.
Improve workflows: Identify bottlenecks, suggest practical solutions, and create clear checklists, templates, and repeatable systems.
Use technology thoughtfully: Work with clinical and project-management platforms, spreadsheets, digital documents, and approved AI tools while protecting confidential information. Take initiative to improve clinic systems and platforms

What you bring

Required psychology-clinic experience: Previous administrative work in a psychology clinic, including familiarity with client intake, scheduling, sensitive communication, organizing workshops, preparing presentations and meeting minutes, and confidential records.
Initiative and follow-through: You anticipate needs, solve problems, take ownership, and complete tasks without repeated prompting.
Exceptional organization: You manage competing priorities, multitask effectively, track details, and stay calm when schedules or demands change.
Team coordination: You can help organize a growing team, track responsibilities, support onboarding, and keep communication and follow-ups moving.
Strong technology skills: You learn new systems quickly, troubleshoot routine issues, and use digital tools to make work more efficient.
Professional communication: Warm, clear written and verbal communication, sound judgment, discretion, and a client-focused approach.

Required Skills

Microsoft Office / Microsoft 365: Excel for tracking and organizing information, Word for documents and templates, and Outlook for email and calendar coordination.
Adobe Acrobat: Preparing, combining, editing, and organizing PDFs and forms.
OWL / Owl Practice and Asana: Familiarity with clinical practice-management and task-management workflows; direct experience with these platforms is a strong asset.
AI tools: Familiarity with practical uses such as drafting non-confidential materials and streamlining routine work, with human review and adherence to practice-approved privacy safeguards.

Why join us?

Join a collaborative, growing practice where your ideas and initiative matter. Help build practical systems, work closely with leadership and clinicians, and take on increasing responsibility as the practice expands.

Apply to join our team

Email your resume and a brief cover letter to info@talknthrive.com. Subject: Administrative Support Application – [Your Name]

Include your psychology-clinic experience; familiarity with the tools listed above; an example of a workflow you improved or a team you helped organize; current availability and desired weekly hours; interest in eventually

increasing to full-time; and compensation expectations.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate client inquiries, referrals, intake paperwork, waitlists, appointments, clinician calendars, and assessment bookings. Support practice operations and team organization through administrative records, invoicing, onboarding and follow-ups, and improved workflows and systems.

Requirements

Previous administrative experience in a psychology clinic is required, including familiarity with intake, scheduling, sensitive communication, workshops, presentations, meeting minutes, and confidential records. The role also requires strong organization, initiative, communication, and technology skills; experience with Owl Practice and Asana is an asset.

Skills

Psychology Clinic Administration
Client Intake Coordination
Appointment Scheduling
Referral Management
Waitlist Management
Team Coordination
Workflow Improvement
Microsoft 365
Excel
Word
Outlook
Adobe Acrobat
Owl Practice
Asana
Confidential Records Management
Professional Communication

Visa sponsorship

Not detected in the job text

Keywords

Psychology Clinic
Mental Health Care
Client Intake
Referrals
Waitlist Management
Appointment Scheduling
Assessment Bookings
Invoicing
Payments
Receipts
Confidential Records
Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Acrobat
Owl Practice
Asana
Artificial Intelligence Tools
Workflow Improvement
Process Documentation
Checklists
Templates
Team Onboarding
Task Tracking
Client Communication

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Jobs in Canada