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Added 2 hours ago
RC
Sales & Events Coordinator
River Cree Resort & Casino
Spruce Grove, AB
- Full-time
Currently working as a Sales Coordinator in an Edmonton Area Hotel
Added 8 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 13 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
As a Business Administrative Coordinator, you will work directly alongside our Operations Manager, supporting daily business activities while collaborating with multiple departments across…
Added 17 hours ago
CH
Occupational, Health and Safety Coordinator
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
The Coordinator, Occupational Health and Safety plays an integral role in supporting the Health and Safety team, as well as the Manager, Occupational Health and Safety, to provide a great…
Added 18 hours ago
SM
Clinical Coordinator – Abbotsford, BC
Snore MD
Abbotsford, BC
- Full-time
Clinic Coordinator / MOA / Medical Office Assistant / Office Administrator / Administrative Assistant / Customer Service Representative / Coordinator
Added 19 hours ago
M
Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Marcon is looking for a Marketing Coordinator to help bring approved marketing plans to life across our development portfolio. Working with the Marketing Manager and cross-functional…
Added 20 hours ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position is eligible for hybrid telework. Employees living within 50 miles of the office will be required to work in the office at least 50% of the time each month. Employees may…
Added 20 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This…
Added 20 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
As our organization continues to grow, we are looking for an experienced, resourceful, and compassionate Office Coordinator who can help strengthen our operations, support our caregivers,…
Added 20 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 20 hours ago
FC
Torboy Transfer Station - Republic - TRANSFER STATION/RECYCLING OPERATOR
Ferry County Community Svc
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
This position is responsible for the safe operations of the Torboy Transfer Station and assisting the Solid Waste Coordinator with the administration and coordination of Recycling and…
Added 23 hours ago
AF
Logistics Coordinator
Action Force Transport
Brampton, ON
- Full-time
The Logistics Coordinator will be responsible for managing day-to-day transportation operations, from providing freight quotations and processing customer orders to planning, dispatching,…
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
KE
RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
Added 1 day ago
Production Shift Supervisor
Amrize
Saint-Constant, QC · St-Constant, Queb
Provide operational coverage for the Production Manager and Production Coordinator as required.
Added 1 day ago
BC
Material Coordinator (Fabrication) - Industrial West
Bird Construction
Edmonton, AB · Nisku, AB
- Full-time
Material Coordinator (Fabrication) - Industrial WestThis position is based out of our Nisku, AB location.
Added 1 day ago
L
Project Coordinator, Heavy Civil - Future Opportunities
Ledcor
Edmonton, AB
- Full-time
We are seeking a skilled and experienced Heavy Civil Project Coordinator to manage and oversee all aspects of our ongoing heavy civil construction projects. In this role, you will be…
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Smiths Falls, ON · Perth, ON · Mississippi-Rideau Lakes Corps
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 day ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Extensive knowledge of various sports, their rules and operations
Added 1 day ago
MB
Merchandising Coordinator/ Coordonnateur, Marchandisage
Maison Birks
Montreal, QC
- Full-time
As a Junior Merchandising Coordinator for our Birks Corporate Office, located in Downtown Montreal, you will get to embody our belief in the promise of a brighter tomorrow through each…
Added 1 day ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 1 day ago
Rural Office Clerk - Janvier/Conklin Casual
Regional Municipality of Wood Buffalo
Conklin, AB · AB · Janvier, AB
Department/Branch: Indigenous & Rural Relations, Rural Operations
Added 1 day ago
RS
Radio Traffic Coordinator- 6 Month Contract
Rogers Sports & Media
Vancouver, BC
- Full-time
The Traffic Coordinator is a key member of the Revenue Operations team at Rogers Sports & Media. They support radio sales by ensuring all ads are scheduled and delivered as ordered. The…
Added 1 day ago
MD
Facilities and Operations Leader - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Facilities and Operations Leader who will be responsible for the physical office space of Minnesota…
Added 1 day ago
SS
Operations Coordinator - Security services
Securiguard Services Ltd.
Barrie, ON
- Full-time
We're looking for a full-time Operations Coordinator to join our Onatrio Operations team in Barrie! In this role, you'll play a key part in keeping our operations running efficiently - from…

talkandthrive

Administrative Assistant- Clinic Coordinator

Toronto, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Apr 22, 2027
Posting language: English
Posted: Oct 24, 2026

Original job description

Administrative Support &

Practice Coordinator (Contract Position)

PART-TIME TO START • POTENTIAL TO GROW TO FULL-TIME

Take initiative. Keep us organized. Grow with our team.

Talk & Thrive is a growing, busy multidisciplinary psychology practice providing client-focused assessment and intervention, with particular expertise in adult Autism and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position is based in Toronto with openness to a hybrid model (occasional in person attendance when needed).

The opportunity

This role starts part-time, with the potential to increase to full-time hours as the practice grows and operational needs develop. You will work closely with practice leadership to coordinate administrative workflows, support clinicians, and provide a warm, organized experience for clients.

Previous administrative experience in a psychology clinic is required. We are looking for someone who understands the pace and sensitivity of a clinical setting, takes ownership of tasks, and anticipates what needs to happen next.

What you’ll do

Coordinate client care: Respond to inquiries, organize referrals and intake paperwork, manage waitlists, and follow up on outstanding administrative steps.
Manage scheduling: Coordinate appointments, clinician calendars, assessment bookings, and changes across a growing team.
Support practice operations: Assist with invoicing, payments, receipts, document preparation, and accurate administrative records.
Keep the team organized: Track tasks, deadlines, onboarding steps, and follow-ups; help leadership coordinate workloads and maintain consistent processes.
Improve workflows: Identify bottlenecks, suggest practical solutions, and create clear checklists, templates, and repeatable systems.
Use technology thoughtfully: Work with clinical and project-management platforms, spreadsheets, digital documents, and approved AI tools while protecting confidential information. Take initiative to improve clinic systems and platforms

What you bring

Required psychology-clinic experience: Previous administrative work in a psychology clinic, including familiarity with client intake, scheduling, sensitive communication, organizing workshops, preparing presentations and meeting minutes, and confidential records.
Initiative and follow-through: You anticipate needs, solve problems, take ownership, and complete tasks without repeated prompting.
Exceptional organization: You manage competing priorities, multitask effectively, track details, and stay calm when schedules or demands change.
Team coordination: You can help organize a growing team, track responsibilities, support onboarding, and keep communication and follow-ups moving.
Strong technology skills: You learn new systems quickly, troubleshoot routine issues, and use digital tools to make work more efficient.
Professional communication: Warm, clear written and verbal communication, sound judgment, discretion, and a client-focused approach.

Required Skills

Microsoft Office / Microsoft 365: Excel for tracking and organizing information, Word for documents and templates, and Outlook for email and calendar coordination.
Adobe Acrobat: Preparing, combining, editing, and organizing PDFs and forms.
OWL / Owl Practice and Asana: Familiarity with clinical practice-management and task-management workflows; direct experience with these platforms is a strong asset.
AI tools: Familiarity with practical uses such as drafting non-confidential materials and streamlining routine work, with human review and adherence to practice-approved privacy safeguards.

Why join us?

Join a collaborative, growing practice where your ideas and initiative matter. Help build practical systems, work closely with leadership and clinicians, and take on increasing responsibility as the practice expands.

Apply to join our team

Email your resume and a brief cover letter to info@talknthrive.com. Subject: Administrative Support Application – [Your Name]

Include your psychology-clinic experience; familiarity with the tools listed above; an example of a workflow you improved or a team you helped organize; current availability and desired weekly hours; interest in eventually

increasing to full-time; and compensation expectations.

Apply About employer

More about this job

Responsibilities

Coordinate client inquiries, referrals, intake paperwork, waitlists, appointments, clinician calendars, and assessment bookings. Support practice operations and team organization through administrative records, invoicing, onboarding and follow-ups, and improved workflows and systems.

Requirements

Previous administrative experience in a psychology clinic is required, including familiarity with intake, scheduling, sensitive communication, workshops, presentations, meeting minutes, and confidential records. The role also requires strong organization, initiative, communication, and technology skills; experience with Owl Practice and Asana is an asset.

Skills

Psychology Clinic Administration
Client Intake Coordination
Appointment Scheduling
Referral Management
Waitlist Management
Team Coordination
Workflow Improvement
Microsoft 365
Excel
Word
Outlook
Adobe Acrobat
Owl Practice
Asana
Confidential Records Management
Professional Communication

Visa sponsorship

Not detected in the job text

Keywords

Psychology Clinic
Mental Health Care
Client Intake
Referrals
Waitlist Management
Appointment Scheduling
Assessment Bookings
Invoicing
Payments
Receipts
Confidential Records
Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Acrobat
Owl Practice
Asana
Artificial Intelligence Tools
Workflow Improvement
Process Documentation
Checklists
Templates
Team Onboarding
Task Tracking
Client Communication

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