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Added 2 hours ago
V
Roster Coordinator
VMCH
Mulgrave, NS
- Full-time
As a Roster Coordinator at VMCH, you’ll be responsible for creating and managing rosters that ensure clients receive high-quality care tailored to their needs. You’ll coordinate support…
Added 6 hours ago
DA
Sign language Interpreter, Part-Time
Delta Alpha Pi-Gamma Omicron Chapter
Montreal, QC · Urban agglomeration of Montreal, QC
- Part-time
Student Disability Services at the University of Tennessee, Knoxville is accepting applications for part-time Sign Language Interpreters. This is an hourly position on an as-needed basis.
Added 11 hours ago
OL
Math Education Coordinator
Oxford Learning Stoney Creek
Oakville, ON
- Part-time
As the Education Coordinator at Oxford Learning Uptown Core, you are required to have a strong understanding of math and be able to teach math concepts up to the Grade 10 level.
Added 18 hours ago
KH
Operations And Sales Coordinator
Kingsmen Haulers
Calgary, AB
- Full-time
Role Description The Operations and Sales Coordinator is a full-time, on-site role based in Calgary, AB, responsible for supporting daily logistics operations and customer-facing sales…
Added 1 day ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 1 day ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
You'll work directly with team leads Mathew Haupt and Dane Phaneuf and support the wider team where needed. This is a full-time, in-office position starting January 2027.
Added 1 day ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
Responsible for effectively scheduling and supervising maintenance and repair work.
Added 1 day ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
PART-TIME TO START • POTENTIAL TO GROW TO FULL-TIME
Added 1 day ago
LF
Mechanical Planner
L. Fournier & Fils
Thunder Bay, ON
- Full-time
Reporting to the Senior Planner and/or Planning Coordinator, the Mechanical Planner is responsible for developing maintenance schedules for the equipment fleet. The Planner ensures the…
Added 1 day ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 1 day ago
NR
Appointment Coordinator
Northern Roads Auto Group
Fort Erie, ON
- Full-time
You’ll love your position as an Appointment Coordinator:
Added 2 days ago
OL
Educational Coordinator
Oxford Learning Stoney Creek
AB · Edmonton, AB
- Part-time
…Winterburn are looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 2 days ago
Banquets - Coordinator
Northland Properties
Red Deer, AB
As an Event Coordinator, you will have the opportunity to help develop and mentor your team, uphold standards for your department and have a direct impact on the success of the location.You…
Added 2 days ago
OL
Educational Coordinator
Oxford Learning Centres Inc.
AB · Edmonton, AB
- Part-time
…Winterburn are looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 2 days ago
E
Assignment Coordinator - Casual
Extendicare
Toronto, ON
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 2 days ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB
- Full-time
The Maintenance Scheduler collaborates with the Maintenance Coordinator (MRO) to confirm material and parts readiness and works with maintenance technicians to ensure the schedule is…
Added 2 days ago
FH
Registered Nurse, Intensive Care Unit (ICU) - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Part-time
You can maintain a flexible schedule - As part of the new collective agreement, there are more flexible scheduling options available for regular status nurses.
Added 2 days ago
TS
Christmas Kettle Coordinator
The Salvation Army in Canada
Grand Falls-Windsor, NL
- Full-time
The Salvation Army Christmas Kettle Campaign is part of a century old tradition to contribute towards building strong communities by helping TSA to give hope to other.
Added 2 days ago
BM
Delivery & Receiving Associate - Winter - Part Time
Blue Mountain Resort
The Blue Mountains, ON
- Part-time
Part Time Hours: 3 days a week - 7:30am to 4:30pm- Monday, Wednesday and Friday's
Added 2 days ago
S
Clinical Research Associate I (SRI) - Odette Cancer Centre Clinical Trials - Temporary Full-Time 2026-19105 (2026-19105)
Sunnybrook
Toronto, ON
- Full-time
The Odette Cancer Center (OCC) Clinical Research program is part of Sunnybrook Research Institute’s (SRI) ongoing commitment to participate in innovative and high quality clinical research.
Added 2 days ago
PH
Assignment Coordinator - Casual
ParaMed Home Health Care
Toronto, ON · Greater Toronto Area, Canada
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 2 days ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, NS
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 2 days ago
SI
Maintenance Scheduler
Saputo Inc.
Calgary, AB · Riverway
- Full-time
The Maintenance Scheduler collaborates with the Maintenance Coordinator (MRO) to confirm material and parts readiness and works with maintenance technicians to ensure the schedule is…
Added 2 days ago
FT
Part- Time Coordinator (Support Service Officer C)
Fanshawe Toronto@ILAC
London, ON
- Part-time
Reporting to the Program Manager, the Part-Time Placement Coordinator provides administrative and coordination support for student clinical placements within the School of Nursing. The role…
Added 2 days ago
OL
Education Coordinator & Teacher
Oxford Learning Stoney Creek
Niagara Falls, ON
- Part-time
Part-Time Education Coordinator/Teacher Wanted

talkandthrive

Administrative Assistant- Clinic Coordinator

Toronto, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Apr 22, 2027
Posting language: English
Posted: Oct 24, 2026

Original job description

Administrative Support &

Practice Coordinator (Contract Position)

PART-TIME TO START • POTENTIAL TO GROW TO FULL-TIME

Take initiative. Keep us organized. Grow with our team.

Talk & Thrive is a growing, busy multidisciplinary psychology practice providing client-focused assessment and intervention, with particular expertise in adult Autism and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position is based in Toronto with openness to a hybrid model (occasional in person attendance when needed).

The opportunity

This role starts part-time, with the potential to increase to full-time hours as the practice grows and operational needs develop. You will work closely with practice leadership to coordinate administrative workflows, support clinicians, and provide a warm, organized experience for clients.

Previous administrative experience in a psychology clinic is required. We are looking for someone who understands the pace and sensitivity of a clinical setting, takes ownership of tasks, and anticipates what needs to happen next.

What you’ll do

Coordinate client care: Respond to inquiries, organize referrals and intake paperwork, manage waitlists, and follow up on outstanding administrative steps.
Manage scheduling: Coordinate appointments, clinician calendars, assessment bookings, and changes across a growing team.
Support practice operations: Assist with invoicing, payments, receipts, document preparation, and accurate administrative records.
Keep the team organized: Track tasks, deadlines, onboarding steps, and follow-ups; help leadership coordinate workloads and maintain consistent processes.
Improve workflows: Identify bottlenecks, suggest practical solutions, and create clear checklists, templates, and repeatable systems.
Use technology thoughtfully: Work with clinical and project-management platforms, spreadsheets, digital documents, and approved AI tools while protecting confidential information. Take initiative to improve clinic systems and platforms

What you bring

Required psychology-clinic experience: Previous administrative work in a psychology clinic, including familiarity with client intake, scheduling, sensitive communication, organizing workshops, preparing presentations and meeting minutes, and confidential records.
Initiative and follow-through: You anticipate needs, solve problems, take ownership, and complete tasks without repeated prompting.
Exceptional organization: You manage competing priorities, multitask effectively, track details, and stay calm when schedules or demands change.
Team coordination: You can help organize a growing team, track responsibilities, support onboarding, and keep communication and follow-ups moving.
Strong technology skills: You learn new systems quickly, troubleshoot routine issues, and use digital tools to make work more efficient.
Professional communication: Warm, clear written and verbal communication, sound judgment, discretion, and a client-focused approach.

Required Skills

Microsoft Office / Microsoft 365: Excel for tracking and organizing information, Word for documents and templates, and Outlook for email and calendar coordination.
Adobe Acrobat: Preparing, combining, editing, and organizing PDFs and forms.
OWL / Owl Practice and Asana: Familiarity with clinical practice-management and task-management workflows; direct experience with these platforms is a strong asset.
AI tools: Familiarity with practical uses such as drafting non-confidential materials and streamlining routine work, with human review and adherence to practice-approved privacy safeguards.

Why join us?

Join a collaborative, growing practice where your ideas and initiative matter. Help build practical systems, work closely with leadership and clinicians, and take on increasing responsibility as the practice expands.

Apply to join our team

Email your resume and a brief cover letter to info@talknthrive.com. Subject: Administrative Support Application – [Your Name]

Include your psychology-clinic experience; familiarity with the tools listed above; an example of a workflow you improved or a team you helped organize; current availability and desired weekly hours; interest in eventually

increasing to full-time; and compensation expectations.

Apply About employer

More about this job

Responsibilities

Coordinate client inquiries, referrals, intake paperwork, waitlists, appointments, clinician calendars, and assessment bookings. Support practice operations and team organization through administrative records, invoicing, onboarding and follow-ups, and improved workflows and systems.

Requirements

Previous administrative experience in a psychology clinic is required, including familiarity with intake, scheduling, sensitive communication, workshops, presentations, meeting minutes, and confidential records. The role also requires strong organization, initiative, communication, and technology skills; experience with Owl Practice and Asana is an asset.

Skills

Psychology Clinic Administration
Client Intake Coordination
Appointment Scheduling
Referral Management
Waitlist Management
Team Coordination
Workflow Improvement
Microsoft 365
Excel
Word
Outlook
Adobe Acrobat
Owl Practice
Asana
Confidential Records Management
Professional Communication

Visa sponsorship

Not detected in the job text

Keywords

Psychology Clinic
Mental Health Care
Client Intake
Referrals
Waitlist Management
Appointment Scheduling
Assessment Bookings
Invoicing
Payments
Receipts
Confidential Records
Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Acrobat
Owl Practice
Asana
Artificial Intelligence Tools
Workflow Improvement
Process Documentation
Checklists
Templates
Team Onboarding
Task Tracking
Client Communication

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