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Added 48 mins ago
S
Document Controller
Stantec
Calgary, AB
- Full-time
Added 1 hour ago
SN
Bookkeeper (Temporary Contract)
Sahah Naturals
Montreal, QC
- Full-time
The Bookkeeper supports the Controller in keeping our books accurate and the month-end close on schedule. This is a temporary contract starting immediately and running through March 2027.…
Added 3 hours ago
MP
Journeyman Machinist
Multi-Power Products Ltd.
Kelowna, BC
- Full-time
Fanuc and Mazak controller knowledge are an asset
Added 3 hours ago
Advanced Process Control Specialist / Engineer
Spartan Controls Ltd.
Calgary, AB · Edmonton, AB
Lead site commissioning activities including loop tuning, bump testing, and controller deployment.
Added 4 hours ago
SB
IT Network Field Engineer (L1)
Sharp Brains
Tiverton, ON
- Contract
Assist with Cisco Wireless LAN Controller (WLC) installation activities.
Added 4 hours ago
A
Senior Accountant
Armco
Halifax, NS
- Full-time
Reporting to the Controller, this position plays an important role in month-end, quarter-end, and year-end processes, financial statement preparation, general ledger management, budgeting,…
Added 4 hours ago
CC
Document Controller (Temporary Contract)
Colas Canada Inc.
Edmonton, AB
- Contract
…We are looking for a self-motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between…
Added 5 hours ago
H
Senior Financial Analyst
Hays
Vaughan, ON
- $90,000 to $95,000 CAD / year
- Full-time
Prepare ad hoc analyses and reports as required by the Controller and CFO.
Added 6 hours ago
Operations Assistant (Casual)
G3 Canada Limited
Moose Jaw, SK
…processes, documentation requirements, and programmable logic controller (PLC) systems, with training…
Added 6 hours ago
LS
Senior Accountant - Permanent - 19567
LRO Staffing
Vaughan, ON
- Full-time
…construction organization. Working hand-in-hand with the CFO and Controller, this position leads the month-end close, steers day-to-day cash and treasury activity, produces the consolidated…
Added 6 hours ago
AC
Accounting & Administrative Coordinator
Atkinson Construction
St. Albert, AB
- Full-time
Reporting to the President and Controller, the Accounting & Administrative Coordinator is roughly 70% accounting and 30% administration. You'll manage day-to-day accounting administration,…
Added 7 hours ago
SN
Bookkeeper (Temporary Contract)
Sahah Naturals
Montreal, QC
- Full-time
The Bookkeeper supports the Controller in keeping our books accurate and the month-end close on schedule. This is a temporary contract starting immediately and running through March 2027.…
Added 7 hours ago
1
Accounting Manager
1b4a4f63-59bd-460a-90f3-9adc3a8fd3f0
Mississauga, ON
- Full-time
Reporting to the Corporate Controller, the Accounting Manager plays a key role in managing the month-end reporting and close process. In addition, they are responsible for leading the…
Added 7 hours ago
FP
Assistant Controller- Dual Property
Four Points by Sheraton Kelowna Airport
Kelowna, BC
- Full-time
…Inn & Suites Kelowna is currently looking for an Assistant Controller- Dual…
Added 7 hours ago
Supervisor, Operations
DSV
Milton, ON
The primary interaction will be working with the management team, Team Lead, Inventory Controller and Warehouse Operator.
Added 8 hours ago
NS
Technical Specialist
Netdigix Systems Inc
Burnaby, BC
- $65,000 to $75,000 CAD / year
- Full-time
Complete routine infrastructure work with direction, including server and Hyper-V migrations, domain controller replacements, Cisco Firepower firewall work, managed-switch replacements,…
Added 8 hours ago
NS
IT Technical Specialist
Netdigix Systems Inc
Burnaby, BC
- Full-time
Complete routine infrastructure work with direction, including server and Hyper-V migrations, domain controller replacements, Cisco Firepower firewall work, managed-switch replacements,…
Added 8 hours ago
Cost Controller, Project Controls (Contract)
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, values-driven Project Controls Cost Controller (Contract) to support the Mainline Optimization Project (MOP), a major project advancing towards…
Added 8 hours ago
Technicien ( ne), comptes à recevoir (AR)et comptes à payer(AP)
Crowe BGK
Montreal, QC · Westmount, QC
The AR /AP Technician will report to the Controller and is responsible for the full accounts payable and receivable cycle, payroll and payroll filings, month end closing of AP, some…
Added 8 hours ago
PC
Document Controller
Parsons Corporation
Edmonton, AB
- Full-time
Parsons is looking for an amazingly talented Document Controller to join our team!
Added 8 hours ago
E
Senior Analyst, Treasury & Tax Operations
EDB
Canada
- Full-time
…team at EDB, reporting directly to the Senior Director, Global Controller. In this hands-on role, you will run the day-to-day treasury and tax operations of EDB’s global business across…
Added 8 hours ago
DI
Financial Controller
DuroByte Inc.
Windsor, ON
- $100,000 to $130,000 CAD / year
- Full-time
Financial Controller – Industrial Automation & Manufacturing
Added 9 hours ago
HP
Administration, Finance and Operations Coordinator
HR Project Partners Inc.
Labrador City, NL
- Full-time
Finance and Operations Coordinator on behalf of one of our clients. Reporting to the Controller and functionally to the Branch – Operations Manager, the Administration, Finance and…
Added 9 hours ago
AF
Senior Controls Engineer
Armstrong Fluid Technology
Toronto, ON
- Full-time
Added 9 hours ago
FP
Assistant Controller- Dual Property
Four Points by Sheraton Kelowna Airport
Kelowna, BC
- $60,000 to $70,000 CAD / year
- Full-time
…Inn & Suites Kelowna is currently looking for an Assistant Controller- Dual…

Tap-Roots Group

Office Administrator

Surrey, BC, V3S 6C8, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2+ years of experience working in a fast-paced office environment with the ability to multi-task
Posting language: English
Posted: Oct 28, 2026

Original job description

The Office Administrator is responsible for coordinating and supporting the day-to-day administrative and operational functions of the Tap Roots Group. This role provides direct administrative support to office and field staff while overseeing key business processes including timesheet administration, accounts payable, office and facility management, vendor relations, permits and licensing, IT and telecommunications coordination, and general office operations. The Office Administrator acts as a central point of contact for employees, customers, suppliers, and external partners, ensuring efficient communication and accurate administration across all Tap Roots Group companies.

This role requires a highly organized and detail-oriented individual who can effectively manage multiple priorities while maintaining a positive and professional office environment. The Office Administrator is expected to work collaboratively with Operations, Project Management, Human Resources, Finance, and Ownership teams to support business objectives and ensure the smooth execution of daily operations. This position is a key contributor to the organization and is expected to uphold and demonstrate the company's core values of Safety, Quality & Customer Service, Integrity, and Respect in all interactions and responsibilities.

Why Join us?

Growth opportunities for advancement
100% paid for Health & Dental Benefits
RRSP Matching
Regular company social events
Work in a collaborative and supportive team environment

Qualifications:

2+ years of experience working in a fast-paced office environment with the ability to multi-task
Advanced proficiency with Microsoft applications, including Outlook, Excel, Word, Teams
Strong customer service mindset and a commitment to maintaining a positive, professional work environment
Ability to handle confidential employee and company information with discretion and professionalism
Strong organization skills with exceptional attention to detail and accuracy
Experience with Accounts Receivable and calling customers for payment
Intermediate experience using accounting software such as Quickbooks, Sage 100 or similar ERP/accounting systems

Key Duties & Responsibilities

Serve as the primary point of contact for incoming calls, visitors, employees, customers, and vendors.
Answer and direct a high volume of incoming calls while providing exceptional customer service and representing the company in a professional manner.
Manage reception duties, including greeting visitors, handling general inquiries, receiving deliveries, and maintaining a welcoming office environment.
Coordinate day-to-day office operations and provide administrative support to office and field teams.
Manage employee timesheet collection, auditing, and data entry to ensure payroll accuracy.
Process accounts payable invoices and support accounts receivable collections activities.
Follow up with customers regarding outstanding invoices and payment status while maintaining positive customer relationships.
Assist with account reconciliation, invoice tracking, credit applications, and vendor account administration.
Work closely with the Controller to support accounting functions, payment processing, and collections efforts.
Assist with employee onboarding, asset tracking, and HR administration.
Coordinate permits, inspections, licenses, and compliance documentation for multiple companies.
Manage company cell phones, tablets, gas cards, and office equipment inventory.
Support project administration by processing purchase orders and maintaining project documentation.
Liaise with suppliers, subcontractors, customers, and service providers to ensure smooth business operations.
Maintain accurate records and support accounting, operational, and reporting functions.
Coordinate office supplies, courier services, mail distribution, and facility-related needs.
Monitor vendor invoices, resolve discrepancies, and ensure documentation is complete and accurate.
Provide administrative support for customer account setup, insurance requests, and general account inquiries.
Foster a positive, professional, and customer-focused experience for employees, clients, and business partners.

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More about this job

Responsibilities

The Office Administrator coordinates daily administrative and operational functions, including timesheet management, accounts payable, and facility oversight. They serve as the primary point of contact for staff, vendors, and customers while supporting various departments to ensure efficient business operations.

Requirements

Candidates must have at least 2 years of experience in a fast-paced office environment and possess advanced proficiency in Microsoft Office applications. Strong organizational skills, a customer service mindset, and experience with accounting software are essential for this role.

Skills

Administrative support
Office management
Accounts payable
Accounts receivable
Customer service
Data entry
Payroll administration
Vendor relations
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Accounting software
Time management
Communication
Organization

Benefits

Health benefits
Dental benefits
RRSP matching
Company social events
Growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Administrative Support
Operations
Accounts Payable
Accounts Receivable
Payroll
Vendor Relations
Facility Management
Quickbooks
Sage 100
ERP
Data Entry
Customer Service
Project Administration
Onboarding
Compliance
Inventory Management
Microsoft Office
Timesheet Administration
Account Reconciliation

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