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Added 1 hour ago
SA
Sr Network Engineer
S&S Activewear
Burlington, ON
- Full-time
The Senior Network Administrator designs, governs, and operates secure, resilient, and scalable WAN, LAN, and wireless services across distribution centers and offices in the U.S. and…
Added 2 hours ago
G
Safety Administrator - Services
Graham
Fort McMurray, AB
- Full-time
Graham is actively recruiting for a Safety Administrator supporting the Services Division. Reporting to the Site Manager, the Safety Administrator plays a key role in supporting site safety…
Added 4 hours ago
D
Senior Architectural Contract Construction Administrator
DIALOG
Prince George, BC
- Full-time
DIALOG is seeking an experienced Senior Architectural Contract Construction Administrator to provide site-based architectural leadership for the University Hospital of Northern British…
Added 5 hours ago
3G
Office administrator
3D Geomatics Inc.
Nanaimo, BC
- $20 to $26 CAD / hour
- Full-time
- Part-time
- On-site
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 5 hours ago
MM
Strategic Sourcing Associate
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- $53,736 to $62,980 CAD / year
- Full-time
…visits onsite to member hospitals from London to Ottawa based on project…
Added 6 hours ago
Design Manager – Water/Wastewater
GHD Group Pty Ltd
Waterloo, ON
Verifies that the schedule and budget data match the progress of the professional services throughout execution of the project.
Added 6 hours ago
MD
Lead Analyst, Statistical Sampling - State Prog Admin Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 7 hours ago
TI
Salesforce Business Analyst
TekStaff IT Solutions
Toronto, ON
- Contract
- Lead and support day-to-day project activities, ensuring adherence to the organization’s risk culture, compliance standards, and operational controls.
Added 7 hours ago
BC
Project Assistant/Office Administrator - Buildings West
Bird Construction
Kelowna, BC
- Full-time
Project Assistant/Office Administrator - Buildings WestThe Project Assistant/Office Administrator - Buildings West is accountable for assisting with document control, submittals, day-to-day…
Added 7 hours ago
WC
Senior Analyst, Walmart Services - WMC Systems Administrator
Walmart Canada
Mississauga, ON
- Full-time
…Salesforce and other internal business platforms. The System Administrator will manage day-to-day system configuration, user access, data quality, reporting, issue resolution,…
Added 7 hours ago
SF
Undergraduate Advisor/Administrator
Simon Fraser University
Burnaby, BC
- Full-time
The Advisor/Administrator of Undergraduate Programs collaborates with the Program Manager and Director to provide program administration and operational support for the department in…
Added 7 hours ago
SF
Manager, Server & Storage
Simon Fraser University
Burnaby, BC
- Full-time
The Manager, Servers and Storage will be responsible for leading, managing, guiding, and supporting the Infrastructure Services group, in partnership with University clients. The role works…
Added 8 hours ago
TG
Office Administrator
Tap-Roots Group
Surrey, BC
- Full-time
…a positive and professional office environment. The Office Administrator is expected to work collaboratively with Operations, Project Management, Human Resources, Finance, and Ownership…
Added 8 hours ago
FI
Senior Salesforce BSA - FSC
FP Inc.
Toronto, ON
- $80 to $95 CAD / hour
- Contract
Lead and support day-to-day project activities, ensuring adherence to the organization’s risk culture, compliance standards, and operational controls.
Added 8 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 9 hours ago
W
Senior Analyst, Walmart Services - WMC Systems Administrator
Walmart
Mississauga, ON
- Full-time
…Salesforce and other internal business platforms. The System Administrator will manage day-to-day system configuration, user access, data quality, reporting, issue resolution,…
Added 9 hours ago
Systems Administrator
Exchange Technology Services Inc.
Winnipeg, MB
Exchange Technology Services is a leading IT consulting company in Winnipeg and part of the Exchange Income Corporation's family of companies. We provide a wide range of services, including…
Added 10 hours ago
M
Salesforce Technical Lead - Financial Services Cloud
Maarut
Montréal-Est, QC · Montreal, Quebec
- Contract
demonstrated Financial Services Cloud project.
Added 11 hours ago
MD
IT Business Manager - State Prog Admin Manager Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager Principal
Added 11 hours ago
MD
Project Manager - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager
Added 11 hours ago
QM
Executive Legal Administrator (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $40 USD / hour
- Contract
We are currently seeking a highly organized and detail-oriented Executive Legal Administrator on behalf of our regulatory based client. This role will provide administrative and governance…
Added 11 hours ago
SM
RQ11599 – Technology Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Technology Architect / Database Administrator with extensive experience in enterprise technology architecture, Oracle database administration, middleware operations,…
Added 12 hours ago
FS
Business Analyst, Pension
Financial Services Regulatory Authority (FSRA)
Toronto, ON · FSRA Head Office
- Full-time
At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based…
Added 13 hours ago
DF
Systems Administrator
DUCA Financial Services Credit Union Ltd.
Toronto, ON · North York, ON
- Full-time
The Systems Administrator is responsible for maintaining, upgrading and supporting DUCA's information technology systems and processes, ensuring they align with the organization's standards…
Added 14 hours ago
IR
Construction Coordinator
Impact Recruitment
Surrey, BC
- Contract
Work closely with Project Managers, the Project Coordinator, Project Administrator, accounting, site teams, trades, and consultants to keep projects moving forward.

Tap-Roots Group

Office Administrator

Surrey, BC, V3S 6C8, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2+ years of experience working in a fast-paced office environment with the ability to multi-task
Posting language: English
Posted: Oct 28, 2026

Original job description

The Office Administrator is responsible for coordinating and supporting the day-to-day administrative and operational functions of the Tap Roots Group. This role provides direct administrative support to office and field staff while overseeing key business processes including timesheet administration, accounts payable, office and facility management, vendor relations, permits and licensing, IT and telecommunications coordination, and general office operations. The Office Administrator acts as a central point of contact for employees, customers, suppliers, and external partners, ensuring efficient communication and accurate administration across all Tap Roots Group companies.

This role requires a highly organized and detail-oriented individual who can effectively manage multiple priorities while maintaining a positive and professional office environment. The Office Administrator is expected to work collaboratively with Operations, Project Management, Human Resources, Finance, and Ownership teams to support business objectives and ensure the smooth execution of daily operations. This position is a key contributor to the organization and is expected to uphold and demonstrate the company's core values of Safety, Quality & Customer Service, Integrity, and Respect in all interactions and responsibilities.

Why Join us?

Growth opportunities for advancement
100% paid for Health & Dental Benefits
RRSP Matching
Regular company social events
Work in a collaborative and supportive team environment

Qualifications:

2+ years of experience working in a fast-paced office environment with the ability to multi-task
Advanced proficiency with Microsoft applications, including Outlook, Excel, Word, Teams
Strong customer service mindset and a commitment to maintaining a positive, professional work environment
Ability to handle confidential employee and company information with discretion and professionalism
Strong organization skills with exceptional attention to detail and accuracy
Experience with Accounts Receivable and calling customers for payment
Intermediate experience using accounting software such as Quickbooks, Sage 100 or similar ERP/accounting systems

Key Duties & Responsibilities

Serve as the primary point of contact for incoming calls, visitors, employees, customers, and vendors.
Answer and direct a high volume of incoming calls while providing exceptional customer service and representing the company in a professional manner.
Manage reception duties, including greeting visitors, handling general inquiries, receiving deliveries, and maintaining a welcoming office environment.
Coordinate day-to-day office operations and provide administrative support to office and field teams.
Manage employee timesheet collection, auditing, and data entry to ensure payroll accuracy.
Process accounts payable invoices and support accounts receivable collections activities.
Follow up with customers regarding outstanding invoices and payment status while maintaining positive customer relationships.
Assist with account reconciliation, invoice tracking, credit applications, and vendor account administration.
Work closely with the Controller to support accounting functions, payment processing, and collections efforts.
Assist with employee onboarding, asset tracking, and HR administration.
Coordinate permits, inspections, licenses, and compliance documentation for multiple companies.
Manage company cell phones, tablets, gas cards, and office equipment inventory.
Support project administration by processing purchase orders and maintaining project documentation.
Liaise with suppliers, subcontractors, customers, and service providers to ensure smooth business operations.
Maintain accurate records and support accounting, operational, and reporting functions.
Coordinate office supplies, courier services, mail distribution, and facility-related needs.
Monitor vendor invoices, resolve discrepancies, and ensure documentation is complete and accurate.
Provide administrative support for customer account setup, insurance requests, and general account inquiries.
Foster a positive, professional, and customer-focused experience for employees, clients, and business partners.

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More about this job

Responsibilities

The Office Administrator coordinates daily administrative and operational functions, including timesheet management, accounts payable, and facility oversight. They serve as the primary point of contact for staff, vendors, and customers while supporting various departments to ensure efficient business operations.

Requirements

Candidates must have at least 2 years of experience in a fast-paced office environment and possess advanced proficiency in Microsoft Office applications. Strong organizational skills, a customer service mindset, and experience with accounting software are essential for this role.

Skills

Administrative support
Office management
Accounts payable
Accounts receivable
Customer service
Data entry
Payroll administration
Vendor relations
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Accounting software
Time management
Communication
Organization

Benefits

Health benefits
Dental benefits
RRSP matching
Company social events
Growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Administrative Support
Operations
Accounts Payable
Accounts Receivable
Payroll
Vendor Relations
Facility Management
Quickbooks
Sage 100
ERP
Data Entry
Customer Service
Project Administration
Onboarding
Compliance
Inventory Management
Microsoft Office
Timesheet Administration
Account Reconciliation

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