Fuel Administrator | Maintenance & Procurement

Job Title: Fuel Administrator

Department: Maintenance & Procurement

Reports To: Call Center, Risk & Fuel Manager

Job Summary:

$21 CAD/Hour | Full-Time | Onsite | Winnipeg, Manitoba

This is more than a typical administrative role. You’ll be at the center of a high-volume national fuel program, managing daily pricing, vendor relationships, driver subsidies, invoices, and financial data that directly impact a nationwide fleet.

If you’re detail-oriented, comfortable working with numbers, and enjoy being the person who keeps things running smoothly, this could be a great opportunity to build your career and grow into broader roles within the organization.

WHY YOU’LL WANT THIS ROLE

• Make an impact: Your work will support financial decisions involving thousands of dollars every day.
• Work cross-functionally: Partner directly with Settlements, Accounts Payable, Maintenance, and Operations.
• Build your career: Gain exposure to multiple departments and opportunities for advancement.
• Take ownership: Once trained, you’ll have the independence to manage priorities, investigate issues, and make informed decisions.
• Work with vendors: Be involved in vendor communication, pricing, service, and problem resolution.
• High visibility: Your work directly supports the accuracy and efficiency of a nationwide fleet operation.

WHAT YOU’LL BE DOING

• Track and record daily wholesale fuel prices from at least five independent sources.
• Analyze pricing to identify competitive vendor rates.
• Calculate and upload accurate fuel subsidies across multiple divisions.
• Manage and monitor a weekly invoice cycle worth close to $1 million.
• Review vendor invoices to verify pricing accuracy and ensure timely processing.
• Investigate transaction discrepancies and resolve driver fuel card issues.
• Handle driver questions and disputes related to fuel purchases.
• Review fuel and corporate card transactions for accuracy and unauthorized activity.
• Communicate with vendors regarding pricing, service issues, and process improvements.
• Participate in vendor meetings and represent the fuel program.
• Work closely with Settlements, Accounts Payable, Maintenance, and Operations.
• Help train and onboard new team members within the fuel function.

WHAT WE’RE LOOKING FOR

• Administrative experience in a high-volume, deadline-driven environment.
• Strong attention to detail and comfort working with numbers and financial information.
• Excellent communication and conflict-resolution skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Comfortable communicating with vendors, drivers, and internal departments.
• Strong computer skills, particularly Microsoft Excel and Microsoft Office.
• Ability to work independently and use good judgment when investigating and resolving issues.
• Transportation or fleet industry experience is an asset, but not required.

COMPENSATION & WORK MODEL $21 CAD per hour

• Full-time, onsite position
• Standard business hours
• Occasional extended hours may be required during peak periods, pay-period close, or invoice cycles
• Winnipeg, Manitoba

THIS ROLE COULD BE A GREAT FIT IF YOU...

✔ Enjoy working with numbers and financial information

✔ Are highly organized and detail-oriented

✔ Like solving problems instead of simply passing them along

✔ Can confidently communicate with vendors and drivers

✔ Want more than a repetitive administrative position

✔ Are looking for an opportunity to grow within a larger organization

HOW TO APPLY Interested in learning more or applying?

Contact: Manisha@ 1 587 318 0472

Email: manisha.taparia@tappwfs.com

ABOUT TAPP WORKFORCE SOLUTIONS

TAPP Workforce Solutions is a specialized recruitment and workforce solutions firm supporting organizations across skilled trades, engineering, manufacturing, and professional services. We act as an extension of our clients’ teams, delivering thoughtful, relationship-driven hiring solutions focused on long-term fit, performance, and retention.