Part-Time Workplace Coordinator

Title: Part-Time Workplace Coordinator / Receptionist

Location: 601 West Hastings Street, Vancouver, BC, Canada

Work Arrangement: 100% Onsite

Schedule: 3 days per week, Tuesday–Thursday, 8:00 AM–5:00 PM

Contract Duration: 12 months, with potential extension

Start Date: ASAP

Pay Rate: $28–$32 CAD/hour

Employment Type: Part-Time Contract

About the Opportunity

Our client, a leading technology company, is seeking a friendly, organized, and proactive Part-Time Workplace Coordinator / Receptionist to support its Vancouver office.

This is an excellent opportunity for someone who enjoys creating a welcoming workplace, delivering exceptional hospitality, and keeping daily office operations running smoothly.

As the primary onsite point of contact, you'll help create a positive experience for employees, visitors, and vendors while providing essential administrative and workplace support.

With the company moving into a new Vancouver office, we're looking for someone who takes initiative, is comfortable working independently, and enjoys contributing to an organized, professional, and engaging office environment.

Key Responsibilities

Front Desk & Employee Experience

• Serve as the first point of contact for employees, visitors, and guests, providing a warm and professional welcome.
• Maintain a welcoming, organized, and professional reception area.
• Respond to front-of-house inquiries and provide exceptional customer service.
• Help create a positive workplace experience for employees and visitors.

Workplace Operations & Administration

• Coordinate incoming and outgoing mail, packages, and deliveries.
• Welcome vendors and assist with coordinating their onsite activities.
• Support daily office operations and help maintain an organized workplace.
• Assist with administrative projects and operational requests from the Workplace and People & Places teams.
• Identify workplace needs and proactively communicate issues requiring attention.

Office Access & Security

• Assist with employee access badge provisioning, including new-hire badges.
• Maintain accurate badge records and support established security procedures.
• Help ensure visitors and vendors follow office access requirements.

Team Collaboration

• Partner with the Workplace and People & Places teams to support office initiatives.
• Communicate effectively with employees, vendors, and internal stakeholders.
• Take ownership of assigned tasks and follow through to completion.

Qualifications

Required

• Strong communication, interpersonal, and customer service skills.
• Professional, friendly, and approachable demeanor.
• Excellent organization and attention to detail.
• Ability to multitask and manage competing priorities.
• Comfortable working independently and taking initiative.
• Proficiency with Google Workspace, including Gmail, Google Drive, and Google Calendar.
• Ability to work onsite in downtown Vancouver three days per week.

Preferred

• Previous experience in reception, front-desk support, workplace coordination, office administration, or hospitality.
• Experience supporting employees and visitors in a professional office environment.
• Familiarity with office access procedures, mail and delivery coordination, or vendor interactions.
• Experience supporting a technology company or corporate office.

What Makes Someone Successful in This Role?

We're looking for someone who is more than just a friendly face at the front desk. The ideal candidate is dependable, resourceful, detail-oriented, and genuinely enjoys helping others.

You'll thrive in this position if you:

• Take initiative and anticipate needs without constant direction.
• Communicate professionally with people at all levels of an organization.
• Enjoy balancing hospitality with administrative responsibilities.
• Stay organized and composed when handling multiple requests.
• Take pride in creating an inviting and efficient workplace.

Why This Opportunity?

• Join a collaborative and people-focused technology environment.
• Help support a newly established Vancouver office.
• Enjoy a consistent, three-day-per-week schedule.
• Gain exposure to workplace operations and employee experience.
• Contribute to a professional, welcoming office culture.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.