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Added 9 mins ago
Administrative Assistant (Casual)
FIREFLY
Sioux Lookout, ON
FIREFLY is seeking a casual Administrative Assistant to provide administrative support and reception in our Sioux Lookout location. This role is essential in keeping programs running…
Added 51 mins ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 52 mins ago
SI
Canadian Immigration Lawyer
Sedai Immigration Law Corporation
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- Full-time
Close mentoring. We ensure a high level of support. We case conference on all files and maintain an open-door policy, fostering collaboration and team support.
Added 1 hour ago
MR
Project Coordination RA, Health-Promoting Frameworks for Campuses
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Store Manager - Peoples Jewellers - Lansdowne Place
Signet Jewelers
Peterborough, ON · Canada - Lansdowne Place - Peterborough, ON
- Full-time
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Store Manager - Peoples Jewellers - Lansdowne Place
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Borden Ladner Gervais LLP (BLG)
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- $55,000 to $70,000 CAD / year
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The Legal Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers…
Added 6 hours ago
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Assistant Professor - Nursing
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Toronto, ON
- $130,000 to $150,000 CAD / year
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Added 7 hours ago
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Legal Assistant – Corporate
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- Full-time
The Legal Assistant provides administrative support within a professional legal environment. The Legal Assistant is responsible for coordinating a variety of administrative procedures to…
Added 9 hours ago
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Job ID #32269: Administrative Assistant II - Planning
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- Full-time
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ADMINISTRATIVE ASSISTANT II – PLANNING DIVISION
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PROJECT MANAGER ASSISTANT
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Partner Administrative Assistant
KPMG
Edmonton, AB
- Full-time
KPMG is looking for a Partner Administrative Assistant for our Edmonton office who can provide support on a range of activities to ensure a high-quality product.
Added 12 hours ago
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Physician Assistant - Surgery
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Added 14 hours ago
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Family Practitioner/General Practitioner
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Added 14 hours ago
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…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
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Family Practitioner/General Practitioner
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Family Practitioner/General Practitioner
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Langley (District), BC · City of Langley, BC
- Full-time
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Added 19 hours ago
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Qualitative RA, Health-Promoting Frameworks for Campuses
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Calgary, AB
- Part-time
The Research Assistant (RA) will support a qualitative research project, Forging Health-Promoting Frameworks for Post-Secondary Campuses examining how policies, services, and institutional…
Added 19 hours ago
FC
Executive Assistant II, Corporate Finance
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- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 19 hours ago
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Executive Assistant I, Corporate Finance
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TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

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Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 7, 2026

Original job description

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel management, meeting coordination, document preparation, expense reporting, stakeholder communication, and confidential assistance to senior leaders. Manage office operations, vendors, supplies, security, employee onboarding and records, and workplace engagement activities.

Requirements

A bachelor’s degree in business administration, real estate, or a related field is preferred, along with at least five years of experience as an executive assistant or in a similar role. Candidates should have strong organizational, communication, technology, and relationship-building skills, exercise sound judgment and discretion, and be able to manage competing priorities with minimal supervision.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Planning
Expense Reporting
Document Preparation
Office Management
Inventory Management
Vendor Coordination
Employee Onboarding
Human Resources Administration
Confidentiality
Written Communication
Time Management
Microsoft Office
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Coordination
Expense Reconciliation
Meeting Minutes
Event Coordination
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Employee Onboarding
Employee Offboarding
HR Records
Vendor Coordination
Inventory Management
Office Security
Confidentiality
Corporate Communications
Press Releases
Social Media Updates

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