Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 1 hour ago
W
Principal Mechanical Engineer
Worley
Toronto, ON
- Full-time
…Reporting to the Mechanical and Piping Engineering Department Manager, Canada East, the successful candidate will lead discipline teams, oversee engineering deliverables, support…
Added 1 hour ago
LH
OCCT-Occupational Therapist
Lifemark Health Group
Victoria, BC
- $60 to $72 CAD / hour
- Full-time
Opportunities for management roles, including Clinic Director and Regional Manager positions.
Added 1 hour ago
L
Equipment Engineer
Linde
Mississauga, ON
- Full-time
…Mississauga, Ontario reporting to the Customer Service Engineering…
Added 1 hour ago
RU
Oracle NetSuite Client Success Manager
RSM US LLP
Vancouver, BC
- Full-time
Proven record in designing and implementing integrations across multiple vendor products
Added 2 hours ago
Director, Talent Development
Liberty Utilities
Oakville, ON
Strengthen employer branding, candidate experience, assessment methods, and hiring manager capability in partnership with Communications and HR.
Added 2 hours ago
SE
Integrated Marketing Specialist, Industrial Segment (12-month contract)
Schneider Electric
Milton, ON
- $91,200 to $136,800 CAD / year
- Full-time
Support the Industrial Segment Marketing Manager in executing integrated marketing programs for MMM, heavy industries, and other priority industrial markets.
Added 2 hours ago
SE
Integrated Marketing Specialist, Industrial Segment (12-month contract)
Schneider Electric
Milton, ON
- $91,200 to $136,800 CAD / year
- Full-time
Support the Industrial Segment Marketing Manager in executing integrated marketing programs for MMM, heavy industries, and other priority industrial markets.
Added 2 hours ago
Associate Manager, New Concepts (Product Development)
HelloFresh
Toronto, ON
This means a minimum of 2 days in office per week, with most teams in office between 2-3 days a week
Added 2 hours ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
Added 3 hours ago
BC
Receptionist - Dagmar
Bird Construction
Ajax, ON
- Full-time
Receptionist - DagmarReporting to the Senior Project Manager, the receptionist will manage front desk operations, greeting and helping visitors, answering and directing calls, and complete…
Added 3 hours ago
MI
Principal Construction Support Engineer
McDermott International, Ltd
Squamish, BC
- Full-time
…manpower resources - agree allocations with the Discipline…
Added 3 hours ago
A
Project Manager
Alithya
Pickering, ON
- Full-time
As a Project Manager, you’ll report to the PMO Director and drive projects from initiation through completion, manage stakeholders, and lead multidisciplinary teams.
Added 4 hours ago
A
RQ00838 – Senior Microsoft Dynamics CRM & SharePoint Solution Architect – On-Premises Upgrade
Amyantek
Toronto, ON
- Contract
Manager Notes Must Haves:
Added 4 hours ago
A
Area Construction Manager - NPI (Minerals & Metals)
Ausenco
Burnaby, BC
- Full-time
We are seeking an experienced Area Construction Manager - NPI with extensive experience in the mining and metals industry to lead construction execution for a major capital project.
Added 4 hours ago
BU
Data and Integrations Architect
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to IT Manager, Enterprise Solutions - Foundational Technologies, the Data and Integrations Architect is responsible for designing the data and integration architecture that…
Added 4 hours ago
E
Manager, EEDO Operations
EPCOR
Collingwood, ON
- Full-time
We are hiring a full-time permanent Manager, EEDO Operations position working out of Collingwood, ON.
Added 4 hours ago
Payroll Coordintor
Edmonton Regional Airport Authority
Nisku, AB
Added 4 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
The role combines the responsibilities of an Office Operations Manager with those of an Executive Assistant. It includes office operations, administrative controls, financial…
Added 5 hours ago
OF
Kitchen Manager
Opaa! Food Management
Orleans, ON
- Internship
The Kitchen Manager is responsible for directing the day-to-day operation of the kitchen to ensure Opaa! standards are met and maintained, and the kitchen is compliant with all safety and…
Added 5 hours ago
OF
Kitchen Manager
Opaa! Food Management
Orleans, ON
- Internship
The Kitchen Manager is responsible for directing the day-to-day operation of the kitchen to ensure Opaa! standards are met and maintained, and the kitchen is compliant with all safety and…
Added 5 hours ago
EC
Delivery Driver / Material Handler
EMCO Corporation
Richmond Hill, ON
- $45,000 to $50,000 CAD / year
- Full-time
As a Driver, you will load trucks, make deliveries and pickups at both customer and vendor locations. You will work in a safe manner in accordance with all laws, regulations, and company…
Added 5 hours ago
LD
Responsable des opérations administratives | Administrative Operations Manager
Le Dépôt | The Depot
Canada
- Contract
…shared systems, contracts, and external service providers. The Manager coordinates external specialists responsible for technical work, including…
Added 5 hours ago
S
Legal Counsel
Stay22
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…creator partnerships, affiliate and supplier agreements, SaaS and vendor contracts, NDAs, and data processing agreements. Continuously improve our templates, playbooks, and approval…
Added 5 hours ago
Legal Counsel
Stay22
Montreal, QC
…creator partnerships, affiliate and supplier agreements, SaaS and vendor contracts, NDAs, and data processing agreements. Continuously improve our templates, playbooks, and approval…
Added 5 hours ago
P4
Property Manager
Pier 4 Ltd
Dartmouth, NS
- Full-time
Join Pier 4 as a Property Manager and play a key role in the success of a growing residential portfolio across Nova Scotia. This is an opportunity to lead property operations, develop…

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 6, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 7, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel management, meeting coordination, document preparation, expense reporting, stakeholder communication, and confidential assistance to senior leaders. Manage office operations, vendors, supplies, security, employee onboarding and records, and workplace engagement activities.

Requirements

A bachelor’s degree in business administration, real estate, or a related field is preferred, along with at least five years of experience as an executive assistant or in a similar role. Candidates should have strong organizational, communication, technology, and relationship-building skills, exercise sound judgment and discretion, and be able to manage competing priorities with minimal supervision.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Planning
Expense Reporting
Document Preparation
Office Management
Inventory Management
Vendor Coordination
Employee Onboarding
Human Resources Administration
Confidentiality
Written Communication
Time Management
Microsoft Office
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Coordination
Expense Reconciliation
Meeting Minutes
Event Coordination
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Employee Onboarding
Employee Offboarding
HR Records
Vendor Coordination
Inventory Management
Office Security
Confidentiality
Corporate Communications
Press Releases
Social Media Updates

Report this job

Work requirements

Jobs in Canada