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Added 6 hours ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
Wasauksing First Nation is accepting applications for a HR Administrator. Reporting to the Human Resources Manager, the Human Resource Administrator provides administrative support as it…
Added 6 hours ago
LF
Partenaire d’affaires, talents et culture (Bilingue) / Business Partner, Talent and Culture (Bilingual)
La Fromagerie Coopéerative St-Albert
ON · The Nation/La Nation, ON
- $75,000 to $90,000 CAD / year
- Full-time
Added 6 hours ago
A
Compensation & Benefits Administrator
Altis
Ottawa, ON
- $40 to $42 CAD / hour
- Contract
Strong payroll systems and Excel skills; UKG experience is strongly preferred.
Added 7 hours ago
O
Sr. Variable Compensation Analyst
OpenText
Waterloo, ON
- Full-time
Reporting to the Manager, Variable Compensation, this role provides support to sales teams in all business units. This role is based in Waterloo, Canada. The successful candidate will be…
Added 10 hours ago
NF
Store Administrator Part Time Day
No Frills
Burnaby, BC
- Part-time
Be accountable for office duties as indicated by Store Manager
Added 10 hours ago
T
Human Resources Analyst
TEEMA
Toronto, ON · North York, ON
- Contract
…to employees and managers regarding HR policies, procedures, systems, and programs. This role handles a wide range of HR inquiries via phone, email, and case management tools, ensuring…
Added 11 hours ago
PO
Emergency Services Case Manager I
Peace Over Violence
MB · Back, MB
- Internship
…and West San Gabriel Valley area. The Emergency Services Case Manager I (ESC) provides face‐to‐face crisis intervention and assistance for survivors of sexual and domestic (IPV) violence.…
Added 12 hours ago
O
Lead Product Manager (Digital Experience) 1
OpenText
Mississauga, ON
- Full-time
OpenText is seeking a Lead Product Manager to shape the strategy, roadmap, and market success of integrated capabilities across Experience Cloud. This role will support cross-product…
Added 12 hours ago
O
Lead Product Manager (Digital Experience) 1
OpenText
Richmond Hill, ON
- Full-time
OpenText is seeking a Lead Product Manager to shape the strategy, roadmap, and market success of integrated capabilities across Experience Cloud. This role will support cross-product…
Added 12 hours ago
O
Lead Product Manager (Digital Experience) 1
OpenText
Waterloo, ON
- Full-time
OpenText is seeking a Lead Product Manager to shape the strategy, roadmap, and market success of integrated capabilities across Experience Cloud. This role will support cross-product…
Added 13 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 13 hours ago
BT
SR&ED Costing Manager
Baker Tilly Canada
Windsor, ON
- Full-time
Advanced Microsoft Excel skills. Experience with TaxPrep, CaseWare, or similar tax and accounting systems is an asset.
Added 13 hours ago
CB
Strategic Recruitment Lead
Cape Breton Job Board
North Sydney, NS
- Full-time
Reporting to the Manager, Labour Relations & Recruitment, the Strategic Recruitment Lead plays a key role in recruiting, selecting, and retaining experienced and qualified team members to…
Added 13 hours ago
PE
Lead Technician - Grand Renewable Wind
Pattern Energy
Cayuga, ON
- Full-time
Support the Facility Manager in all areas of the Pattern operating Ensure a positive working environment by maintaining discipline, morale, and employee relations.
Added 14 hours ago
T
IT Lead
Trulioo
Vancouver, BC
- Full-time
…for our network and VPN modernization, advising our senior systems administrators on which technical path to take, and mentoring the team on the technical side. You will also drive our SSO…
Added 14 hours ago
MA
Manager of Energy & Sustainability
Mount Allison University
Sackville, NB
- Full-time
Reporting to the Director, Facilities Management, the Manager of Energy & Sustainability is responsible for the planning, coordination, and oversight of campus energy systems, utilities,…
Added 14 hours ago
O
IT Project Manager
OpenText
Waterloo, ON
- Full-time
The IT Project Manager is responsible for managing small-to-medium IT initiatives and defined project scopes from initiation through closure. This role coordinates planning, execution,…
Added 14 hours ago
O
Manager, Renewal Support
OpenText
Waterloo, ON
- Full-time
Reporting to the Renewals function, the Manager, Renewal Support is responsible for overseeing the Renewal Support Specialist team, which performs back-office functions supporting the…
Added 14 hours ago
MI
CN - Lead, Hand
MSC Industrial Supply Co.
Beamsville, ON
- Full-time
· Provides an effective and acceptable means for associates to bring problems and complaints to the attention of the Distribution Center Manager.
Added 14 hours ago
AC
It Audit Consultant
Aston Carter
Montreal, QC
- $35 to $75 CAD / hour
- Contract
We are open to candidates with 1 to 10+ years of experience, from junior level through manager level.
Added 14 hours ago
O
Contracts Manager
OpenText
Richmond Hill, ON
- Full-time
…qualified human professionals, and we continuously monitor our AI systems to ensure fairness and compliance with applicable…
Added 14 hours ago
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Client Success Services Program Manager
OpenText
Waterloo, ON
- Full-time
As a Client Success Program Manager in Waterloo, ON, you will report to the Sr Director, Client Success Services and play a critical role in designing, implementing, and optimizing Client…
Added 14 hours ago
LC
Store Administrator Part Time Day
Loblaw Companies Limited
Burnaby, BC
- Part-time
Be accountable for office duties as indicated by Store Manager
Added 14 hours ago
S
Machining Production Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a global leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 14 hours ago
S
Production Manager - Finishing
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 6, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel management, meeting coordination, document preparation, expense reporting, stakeholder communication, and confidential assistance to senior leaders. Manage office operations, vendors, supplies, security, employee onboarding and records, and workplace engagement activities.

Requirements

A bachelor’s degree in business administration, real estate, or a related field is preferred, along with at least five years of experience as an executive assistant or in a similar role. Candidates should have strong organizational, communication, technology, and relationship-building skills, exercise sound judgment and discretion, and be able to manage competing priorities with minimal supervision.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Planning
Expense Reporting
Document Preparation
Office Management
Inventory Management
Vendor Coordination
Employee Onboarding
Human Resources Administration
Confidentiality
Written Communication
Time Management
Microsoft Office
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Coordination
Expense Reconciliation
Meeting Minutes
Event Coordination
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Employee Onboarding
Employee Offboarding
HR Records
Vendor Coordination
Inventory Management
Office Security
Confidentiality
Corporate Communications
Press Releases
Social Media Updates

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