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Added 11 mins ago
SC
Full Time Baker - Admirals Thrifty Foods
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
Step in to manage departmental operations in the absence of the Bakery Manager or Assistant Manager.
Added 41 mins ago
Assistant Store Manager
Suitsupply
Toronto, ON
…solving problems is something that comes naturally to you. As an Assistant Store Manager, you will support the Store Manager to achieve sales and service targets; maintaining best practices…
Added 56 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 56 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Richmond Hill, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 56 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Ottawa, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 56 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Guelph, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 56 mins ago
HE
Executive Housekeeper
Hotel Equities Group, LLC
Canmore, AB
- Full-time
…Housekeeper, you will oversee all housekeeping and laundry operations, ensuring guest rooms, public spaces, and back-of-house areas consistently meet Hotel Equities and brand standards for…
Added 56 mins ago
HE
Assistant Food & Beverage Manager
Hotel Equities Group, LLC
Nanaimo, BC
- Full-time
…company, is currently searching for a remarkable full-time Assistant F&B Manager to support our Bistro, culinary, and banquet operations at Courtyard by Marriott located in Nanaimo,…
Added 56 mins ago
Sales Assistant (Jaguar-Land Rover Richmond)
Go Auto
Richmond, BC
…unlocking your potential and fueling your career growth! As a Sales Assistant with Jaguar-Land Rover Richmond, you'll be an integral part of a company that values excellence, innovation,…
Added 56 mins ago
Maintenance Assistant
Go Auto
Calgary, AB
Collaborate with other departments to ensure seamless operations
Added 1 hour ago
TG
Fitness Manager - Preston Queens Central
The Gym Group
Hampstead, NB · Central Hampstead, NB
- Full-time
Employee Assistant Programme supported by our Wellbeing hub
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
Added 1 hour ago
LC
Charcuterie Assistant Gérant/Superviseur temps plein jour Embauche feu vert
Loblaw Companies Limited
Coteau-du-Lac, QC
- Full-time
Added 1 hour ago
RT
Executive Assistant
Raising The Village
Toronto, ON
- Full-time
The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village’s Founder and CEO, providing trusted executive, administrative, and operational support in…
Added 2 hours ago
TH
Department Supervisor: Full Time - DUNCAN
The Home Depot Canada
Duncan, BC
- Full-time
…growth. Department Supervisors work with Store Management, Operations teams and external partners to gain the knowledge and support needed to successfully meet the needs of our business and…
Added 2 hours ago
TH
SUPERVISEUR 23/24/59
The Home Depot Canada
Duncan, BC
- Full-time
…growth. Department Supervisors work with Store Management, Operations teams and external partners to gain the knowledge and support needed to successfully meet the needs of our business and…
Added 2 hours ago
NI
Senior Sales Coordinator
Nawkaw Inc.
Mississauga, ON
- Full-time
Your primary focus is the sales team and the processes that keep sales moving. The Sales Manager has separate Executive Assistant support; you will step in with sales-related administrative…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
Reporting to an assigned Access Services Supervisor, the Library Circulation Assistant II supports UVic Libraries' values and goals by assisting library users at multiple services points…
Added 2 hours ago
H
assistant manager, restaurant
Harvey's
Sarnia, ON
- Full-time
Added 3 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Blainville, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 3 hours ago
WB
Assistant Manager: Ski & Ride School - Salary
Whistler Blackcomb
Whistler, BC
- Temporary
Service is the foundation of everything we stand for at Vail Resorts and our Snow School Assistant Managers are no exception to facilitating this experience of a lifetime. Responsible for…
Added 3 hours ago
MAC Fairview Assistant Store Manager
ELC Beauty LLC
Toronto, ON
We are seeking an inspirational and dynamic Assistant Store Manager to play a leading role in the success of the store/counter by supporting the Store Manager to lead, coach and develop our…
Added 7 hours ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Full-time
Added 7 hours ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Full-time

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 6, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel management, meeting coordination, document preparation, expense reporting, stakeholder communication, and confidential assistance to senior leaders. Manage office operations, vendors, supplies, security, employee onboarding and records, and workplace engagement activities.

Requirements

A bachelor’s degree in business administration, real estate, or a related field is preferred, along with at least five years of experience as an executive assistant or in a similar role. Candidates should have strong organizational, communication, technology, and relationship-building skills, exercise sound judgment and discretion, and be able to manage competing priorities with minimal supervision.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Planning
Expense Reporting
Document Preparation
Office Management
Inventory Management
Vendor Coordination
Employee Onboarding
Human Resources Administration
Confidentiality
Written Communication
Time Management
Microsoft Office
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Coordination
Expense Reconciliation
Meeting Minutes
Event Coordination
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Employee Onboarding
Employee Offboarding
HR Records
Vendor Coordination
Inventory Management
Office Security
Confidentiality
Corporate Communications
Press Releases
Social Media Updates

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