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Added 13 mins ago
O&
District Chef - O&B
Oliver & Bonacini
Toronto, ON
- $100,000 to $125,000 CAD / year
- Full-time
…food quality, creativity, consistency, and execution. As the senior culinary leader, this role oversees and supports the Chef de Cuisine and culinary leadership team, driving the overall…
Added 13 mins ago
O&
District Chef - Braven, Kindred, Lobby Bar
Oliver & Bonacini
Edmonton, AB
- Full-time
…food quality, creativity, consistency, and execution. As the senior culinary leader, this role oversees and supports the Chef de Cuisine and culinary leadership team, driving the overall…
Added 13 mins ago
Senior Manager, Product Marketing Strategy, Planning and Delivery, Canadian Banking
Scotiabank
Toronto, ON
…coaching mindset and behaviors; communicating vison/values/business strategy; and managing succession and development planning for the…
Added 13 mins ago
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Senior Manager, Content Development and Production (French Services) (On Site)
CBC/Radio-Canada
Sherbrooke, QC · Trois-Rivières, QC
- Full-time
Radio-Canada’s multimedia station in Sherbrooke is seeking a Senior Manager, Content Development and Production. Reporting to and working collaboratively with regional leadership, you will…
Added 27 mins ago
DO
Program Manager Reporting
Department of Energy and Economic Diversification
Perth South, ON
- Full-time
The Program Manager Reporting is responsible for leading the design, development and continuous improvement of integrated reporting, data analytics and performance intelligence across…
Added 27 mins ago
K
Nuclear Construction Project Manager
Kiewit
Oakville, ON
- Full-time
Reporting to the Area Manager, you will be responsible for leading the planning, coordination, and execution of construction activities, ensuring work is completed safely, on schedule,…
Added 27 mins ago
TI
Manager, Enterprise Risk Management
Teranet Inc.
Toronto, ON
- $140,400 to $152,100 CAD / year
- Full-time
The Manager, Enterprise Risk Management (ERM) is primarily responsible for leading the development, implementation, and continuous improvement of Teranet's Business Continuity Management…
Added 27 mins ago
K
Nuclear Construction Project Manager
Kiewit
Clarington, ON
- Full-time
Reporting to the Area Manager, you will be responsible for leading the planning, coordination, and execution of construction activities, ensuring work is completed safely, on schedule,…
Added 27 mins ago
K
Nuclear Construction Project Manager
Kiewit
Oshawa, ON
- Full-time
Reporting to the Area Manager, you will be responsible for leading the planning, coordination, and execution of construction activities, ensuring work is completed safely, on schedule,…
Added 27 mins ago
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Senior Implementation Consultant
Nakisa
Montreal, QC
- Full-time
As a Senior Implementation Consultant at Nakisa, you will lead enterprise implementations from kickoff to go-live, helping some of the world's largest organizations turn complicated…
Added 27 mins ago
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Staff Technical Program Manager
Kaseya
Vancouver, BC
- Full-time
…environments, driving operational efficiency and long-term business…
Added 28 mins ago
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Principal Enterprise Architect
RBC
Toronto, ON
- Full-time
…vision and target state architecture for CNB and the assigned business domains within the bank aligned to RBC’s OneRBC vision. As a top-level technology expert, leads efforts to deliver the…
Added 28 mins ago
UO
Information & Outreach Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Manager, Administrative Services with functional supervision to the Marketing & Communications Partner (MarCom Partner), the Information & Outreach Coordinator works within…
Added 28 mins ago
Senior Manager of Operations
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New Age Services Inc. (NAS) is seeking an experienced and collaborative Senior Manager of Operations to provide leadership across key corporate support functions, including Information…
Added 28 mins ago
Human Resources Coordinator E049-26
Legal Aid BC
Vancouver, BC
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Added 28 mins ago
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Project Manager, Enterprise Project Management Office
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Toronto, ON
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Ongoing learning and career development opportunities designed to help you grow, advance, and thrive in your profession
Added 28 mins ago
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Manager, Community Engagement
TD
London, ON · Ottawa, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 28 mins ago
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Data Scientist II
TD
Toronto, ON
- Full-time
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Added 28 mins ago
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Manager, Actuarial
TD
Toronto, ON · Montreal, QC
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 28 mins ago
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Financial Crime Risk Management Specialist - Regulatory Management (4919)
TD
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…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 28 mins ago
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Business Development Account Manager (AM) FT
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Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
The Business Development Account Manager (AM) is responsible for managing, retaining and growing a portfolio of corporate clients while building strong, trusted and long-term partnerships.…
Added 43 mins ago
M
Network Engineer
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- Full-time
…support the enterprise network infrastructure that powers our business and payment processing platforms. The successful candidate will act as a technical subject matter expert, own assigned…
Added 43 mins ago
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Senior Data & IT Business Office Advisor
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- Full-time
Cenovus is seeking a Senior Data & IT (D&IT) Business Office Advisor to support the financial management, governance, and value realization of D&IT investments. This office-based role will…
Added 43 mins ago
CT
Senior Real Estate Analyst, Development (Western Canada)
Canadian Tire Corporation
Calgary, AB · Quarry Park
- Full-time
The Senior Real Estate Analyst is a key member of the Western Canada Development team, responsible for supporting the end-to-end execution of real estate projects across multiple retail…
Added 43 mins ago
Senior Product Marketing Manager
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We are looking for a Senior Product Marketing Manager to join our growing team. In this role, you will be responsible for leading product positioning, developing and executing go‑to‑market…

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

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Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 7, 2026

Original job description

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel management, meeting coordination, document preparation, expense reporting, stakeholder communication, and confidential assistance to senior leaders. Manage office operations, vendors, supplies, security, employee onboarding and records, and workplace engagement activities.

Requirements

A bachelor’s degree in business administration, real estate, or a related field is preferred, along with at least five years of experience as an executive assistant or in a similar role. Candidates should have strong organizational, communication, technology, and relationship-building skills, exercise sound judgment and discretion, and be able to manage competing priorities with minimal supervision.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Planning
Expense Reporting
Document Preparation
Office Management
Inventory Management
Vendor Coordination
Employee Onboarding
Human Resources Administration
Confidentiality
Written Communication
Time Management
Microsoft Office
Stakeholder Relations

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Coordination
Expense Reconciliation
Meeting Minutes
Event Coordination
Stakeholder Relations
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Employee Onboarding
Employee Offboarding
HR Records
Vendor Coordination
Inventory Management
Office Security
Confidentiality
Corporate Communications
Press Releases
Social Media Updates

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