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Added 4 hours ago
TG
Fitness Manager - Preston Queens Central
The Gym Group
Hampstead, NB · Central Hampstead, NB
- Full-time
Take ownership of our Group Exercise offering by developing the class timetable and upskilling the team to deliver.
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
✅ Educate & Empower Patients – Guide individuals toward healthier lifestyles with expert advice on nutrition, exercise, and preventive care.
Added 4 hours ago
RT
Executive Assistant
Raising The Village
Toronto, ON
- Full-time
The Executive Assistant (EA) plays a key role in enabling the effectiveness of Raising The Village’s Founder and CEO, providing trusted executive, administrative, and operational support in…
Added 5 hours ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
Reporting to an assigned Access Services Supervisor, the Library Circulation Assistant II supports UVic Libraries' values and goals by assisting library users at multiple services points…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $32.84 CAD / hour
- Part-time
Are you a dedicated Rehabilitation Assistant looking to make a meaningful impact on patients’ lives? Are you ready to help patients regain their independence? Join our dynamic team at Royal…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $32.84 CAD / hour
- Full-time
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT0- Eagle Ridge Hospital
Fraser Health Authority
Port Moody, BC
- $32.84 CAD / hour
- Other
Are you a dedicated Rehabilitation Assistant looking to make a meaningful impact on patients’ lives? Are you ready to help patients regain their independence? Join our dynamic team at Eagle…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT - Delta Hospital
Fraser Health Authority
Delta, BC
- $32.84 CAD / hour
- Full-time
We are currently hiring for a Casual Rehabilitation Assistant to join our Rehab team at Delta Hospital located in Delta, B.C.
Added 15 hours ago
FH
Rehabilitation Assistant - Home Health - Burnaby
Fraser Health Authority
Burnaby, BC
- $31.17 to $32.85 CAD / hour
- Full-time
Prepares, modifies and organizes equipment such as splints, seating and exercise devices, mobility and assistive devices; sets up and adapts equipment such as installing ADL equipment for…
Added 15 hours ago
FH
Rehabilitation Assistant - Chenchenstway
Fraser Health Authority
Burnaby, BC
- $32.84 CAD / hour
- Full-time
We are currently hiring for a Casual Rehabilitation Assistant to join our Long-Term Care, Assisted Living & Specialized Populations team at Chenchenstway located in Burnaby, B.C.
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 CAD / hour
- Temporary
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $32.84 CAD / hour
- Full-time
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 CAD / hour
- Full-time
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 15 hours ago
FH
Rehabilitation Assistant – OT, PT - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $32.84 CAD / hour
- Full-time
Are you a dedicated Rehabilitation Assistant looking to make a meaningful impact on patients’ lives? Are you ready to help patients regain their independence? Join our dynamic team at Royal…
Added 15 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $32.84 CAD / hour
- Full-time
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 23 hours ago
B
Assistant Store Manager - Parksville
Buckerfield's
Parksville, BC
- Full-time
Buckerfield's Parksville - Assistant Store Manager - Salary: $50,000.00 - $54,000.00 per year
Added 1 day ago
MS
Health care assistant
MindJeweller Services Inc.
Hamilton, ON
- $23.5 to $25 CAD / hour
- Full-time
- On-site
Added 1 day ago
RV
Continuing care assistant
Richmond Villa
St. Peter's, NS
- From $20.22 CAD / hour
- Full-time
- On-site
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
✅ Educate & Empower Patients – Guide individuals toward healthier lifestyles with expert advice on nutrition, exercise, and preventive care.
Added 1 day ago
LH
Physiotherapy Assistant
Lifemark Health Group
Brussels, ON
- $17.6 to $21.17 CAD / hour
- Full-time
Lifemark Seniors Wellness is looking for a Permanent Full-Time Physiotherapy Assistant to join our growing team!
Added 1 day ago
LH
Physiotherapy Assistant
Lifemark Health Group
London, ON
- $17.6 to $23.29 CAD / hour
- Full-time
We are seeking a Part-time Physiotherapy Assistant to join our team!
Added 1 day ago
LH
PTA-Physiotherapy Assistant
Lifemark Health Group
Orillia, ON
- $17.6 to $21.17 CAD / hour
- Part-time
Lifemark Seniors Wellness is looking for a Casual Part-Time Physiotherapy Assistant to join our growing team!
Added 1 day ago
LH
Physiotherapy Assistant
Lifemark Health Group
Calgary, AB
- Full-time
We are seeking a Full-time Physiotherapy Assistant to join our team!
Added 1 day ago
HH
Health care assistant
Harmony House
Nanaimo, BC
- From $28 CAD / hour
- Full-time
- Contract
- On-site
Added 2 days ago
BM
Patient care assistant
BEDI MEDICINE PROFESSIONAL CORPORATION
Inglewood, ON
- From $23 CAD / hour
- Full-time
- On-site

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 7, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive administrative support to executives, including calendar and travel coordination, meeting preparation, expense reporting, stakeholder communications, and confidential ad hoc assistance. Manage office operations, vendors, supplies, security, employee onboarding and offboarding, and workplace engagement activities.

Requirements

Requires at least five years of experience as an Executive Assistant or in a similar role; experience in real estate or development is preferred. A bachelor’s degree in business administration, real estate, or a related field is preferred, along with strong organizational, communication, technology, judgment, and confidentiality skills.

Skills

Executive Support
Calendar Management
Meeting Coordination
Written Communication
Document Proofreading
Expense Reporting
Travel Coordination
Office Management
Vendor Coordination
Inventory Management
Employee Onboarding
Employee Offboarding
Confidentiality
Time Management
Microsoft Office
Technology Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Development
Executive Assistance
Office Management
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Expense Reporting
Travel Coordination
Meeting Minutes
Event Coordination
Website Updates
Press Releases
Social Media
Vendor Management
Inventory Management
Employee Onboarding
Employee Offboarding
Human Resources Records
Confidentiality
Stakeholder Relations
Office Security

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