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Added 6 hours ago
KH
Bilingual Coordinator, Outreach & Partnerships
Kids Help Phone
Toronto, ON
- $46,700 to $49,000 CAD / year
- Full-time
Support with outreach-related budgets and expenses, with support and oversight from the Manager.
Added 6 hours ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
Wasauksing First Nation is accepting applications for a HR Administrator. Reporting to the Human Resources Manager, the Human Resource Administrator provides administrative support as it…
Added 6 hours ago
T
Director, Data Platform Engineering
TD
Toronto, ON
- Full-time
Added 6 hours ago
PD
Contents Handler
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Sudbury, ON
- Full-time
What does a Contents Manager with Paul Davis do?
Added 6 hours ago
A
Compensation & Benefits Administrator
Altis
Ottawa, ON
- $40 to $42 CAD / hour
- Contract
…access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for…
Added 6 hours ago
WR
Nurse 2 - CIVP
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
- Full-time
Reporting to the Manager, Health Services and under the supervision of the Nursing Resource Coordinator, the Registered Nurse Home Care - CIVP provides nursing care to clients in the…
Added 6 hours ago
LD
Intermediate Software Engineer
Leonardo DRS
Ottawa, ON · Kanata, ON
- Full-time
Reporting directly to the Manager, Software Engineering the lntermediate Software Engineer will be required to operate in both team and solo activities. Key activities will involve…
Added 6 hours ago
AC
NATIONAL ACCOUNT MANAGER- ON PREMISE
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Toronto, ON
- $87,840 to $109,800 CAD / year
- Full-time
The National Account Sales Manager is responsible for developing and executing national customer strategies that drive volume, distribution, rate of sale, and brand equity across Canada's…
Added 6 hours ago
N
Sales Director / Business Development Manager – IT Staffing & Technology Services
nugget.ai
Toronto, ON
- Contract
We are looking for a highly driven Sales Director / Business Development Manager to lead business development and drive new client acquisition across the US and Canadian markets. The ideal…
Added 6 hours ago
SB
Account Manager (Walmart)- Special Project
Scandinavian Building Services
Barrie, ON
- Contract
…continue to grow we are looking to add a Special Project-Account Manager (Walmart) in Barrie, ON to the Scandi…
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Staff Discipline Facilities Engineer (ICE)
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Reporting to the Senior Manager, Discipline Facilities Engineering, the Staff Discipline Facilities Engineer (ICE) provides specialized instrumentation, controls and electrical engineering…
Added 6 hours ago
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Production Manager
Giant Tiger
Ottawa, ON
- Full-time
Added 6 hours ago
Human Rights Officer 1(A)-(B)-2(A)-(B)-3 (HRO - Intake) (Designated)
The Government of Nova Scotia
Halifax, NS
Reporting to the Manager, Dispute Resolution, and with functional leadership from the Senior Human Rights Officer, the HRO carries out the impartial review and resolution of inquiries…
Added 7 hours ago
Driver Helper 490
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Mississauga, ON
Added 7 hours ago
Driver Helper 511
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HB
Assistant Store Manager - BOSS Outlet, Cross Iron Mills
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Calgary, AB
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Added 7 hours ago
AC
Spécialiste Approvisionnement | Procurement Specialist
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Escalate risks, constraints, or commercial issues to the Procurement Manager as required.
Added 7 hours ago
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Directeur adjoint de magasin
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Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 7 hours ago
HS
Territory Sales Manager
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- Full-time
…business you build. We are looking for a full-time Territory Sales Manager to join our Wire Rope Industries team in Dartmouth,…
Added 7 hours ago
B
Associate Project Manager
BGIS
Abbotsford, BC
- Full-time
Reporting to a Project Manager, the Associate Project Manager will be responsible for planning and overseeing the end-to-end delivery of assigned projects, typically of low complexity, risk…
Added 7 hours ago
C
Relationship Manager II
Computershare
Vancouver, BC
- Full-time
This Relationship Manager will act as a proficient secondary point of contact for two portfolios of client accounts and assist the Corporate Trust Officers with the negotiation of new…
Added 7 hours ago
NA
Client Manager, In-Person Service, Personal Lines
NFP, an Aon company (Canada)
Timmins, ON
- Full-time
…services you need, when you need them. We're looking for a Client Manager who will leverage their industry knowledge and expertise to provide front-line counseling to our clients about…
Added 7 hours ago
PF
Front End Supervisor
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The Front End Supervisor plays a key leadership role in supporting the Front End Manager and guiding the Front End and Admin teams. This position is responsible for helping ensure that all…

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 7, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive administrative support to executives, including calendar and travel coordination, meeting preparation, expense reporting, stakeholder communications, and confidential ad hoc assistance. Manage office operations, vendors, supplies, security, employee onboarding and offboarding, and workplace engagement activities.

Requirements

Requires at least five years of experience as an Executive Assistant or in a similar role; experience in real estate or development is preferred. A bachelor’s degree in business administration, real estate, or a related field is preferred, along with strong organizational, communication, technology, judgment, and confidentiality skills.

Skills

Executive Support
Calendar Management
Meeting Coordination
Written Communication
Document Proofreading
Expense Reporting
Travel Coordination
Office Management
Vendor Coordination
Inventory Management
Employee Onboarding
Employee Offboarding
Confidentiality
Time Management
Microsoft Office
Technology Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Development
Executive Assistance
Office Management
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Expense Reporting
Travel Coordination
Meeting Minutes
Event Coordination
Website Updates
Press Releases
Social Media
Vendor Management
Inventory Management
Employee Onboarding
Employee Offboarding
Human Resources Records
Confidentiality
Stakeholder Relations
Office Security

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