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Added 1 hour ago
DT
Manager Software Engineering
DXC Technology
ON · TWCON - Teleworker/Offsite - CAN - ON
- Full-time
At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing,…
Added 1 hour ago
HR
Principal Project Planner
Hitachi Rail
Toronto, ON
- Full-time
…work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring…
Added 1 hour ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 1 hour ago
PC
Manager, Integrated Supply Chain - M&M Food Market
Parkland Corporation
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- Full-time
Support system enhancements and supply chain technology initiatives.
Added 1 hour ago
HR
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Support Project Manager with proper negotiation and management of variation orders to maximize returns.
Added 1 hour ago
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Senior Modernization Project Manager
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Winnipeg, MB
- Full-time
Otis Elevator Company is searching for a highly motivated Modernization Project Manager to oversee coordination of activities on multiple modernization installation projects. This is a…
Added 1 hour ago
MF
Funding and Data Officer
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- Full-time
…withdrawing dormant records for applications or users, updating information in specific GMS records, and any other database maintenance requests by the Funding…
Added 1 hour ago
TI
Senior Project Manager (IT)
Teckhorizon Inc
AB · Edmonton, AB
- Contract
The client is seeking an experienced Project Manager to lead AI delivery and enablement initiatives across multiple ministries. The role focuses on enterprise AI licensing and consumption…
Added 1 hour ago
ZS
Service Delivery Manager - Bilingual
Zodiac Solutions, Inc
Montreal, QC
- Full-time
Added 1 hour ago
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Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…experiential learning opportunities. Reporting to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and…
Added 1 hour ago
B
GRC Manager
Baseten
Toronto, ON
- $150,000 to $250,000 USD / year
- Full-time
Compliance Operations: Support efforts to achieve and maintain compliance with SOC 2, ISO 27001/27701, HIPAA, FedRAMP and other applicable standards and regulations.
Added 1 hour ago
B
GRC Manager
Baseten
Toronto, ON
- $150,000 to $250,000 USD / year
- Full-time
Compliance Operations: Support efforts to achieve and maintain compliance with SOC 2, ISO 27001/27701, HIPAA, FedRAMP and other applicable standards and regulations.
Added 1 hour ago
B
GRC Manager
Baseten
Montreal, QC
- $150,000 to $250,000 USD / year
- Full-time
Compliance Operations: Support efforts to achieve and maintain compliance with SOC 2, ISO 27001/27701, HIPAA, FedRAMP and other applicable standards and regulations.
Added 1 hour ago
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Senior Global Delivery Leader (Manager)
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- Full-time
…managers and workstream leads, and engage senior business and technology leaders to resolve issues and maintain…
Added 1 hour ago
RT
Project Manager
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Toronto, ON
- $55 to $62 CAD / hour
- Full-time
We are seeking a Project Manager to support the delivery of HR artificial intelligence (AI) projects, automation initiatives, and technology enhancements. This role will manage project…
Added 1 hour ago
S
Manager, Product Management
Sphera
ON · Simcoe, ON
- Full-time
…to drive the evolution of the assigned products. The Product Manager is responsible for defining a product vision with a prioritized product backlog to deliver on business vision and…
Added 1 hour ago
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Spécialiste Senior des Médias Numériques
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Added 1 hour ago
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Quality Engineering Specialist
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Ottawa, ON
- $77,000 to $98,000 CAD / year
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At General Dynamics Mission Systems–Canada, we’re not just engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
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QC
office manager
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Added 1 hour ago
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Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking an interim Project Manager to join the Capture and Optimization of Research Data (CORD) platform of the Centre for Outcomes Research and…
Added 1 hour ago
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For Eyes - Licensed Store Manager 3 - #R115 Calgary, AB
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Total Rewards: Benefits/Incentive Information
Added 1 hour ago
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Duty Counsel, Criminal & Family
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File management as per LAO requirements including use of computer technology; data input for statistics measurements in a timely manner
Added 1 hour ago
CO
Manager, Digital Solutions
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- Full-time
…development, project execution, reporting and analytics, and information management practices. The role serves as a key liaison between Information Technology and service areas to ensure…
Added 1 hour ago
MF
HR Internship
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Montreal, QC
- Temporary
During this HR Internship. you’ll work from Toronto in a hybrid setting to support the improvement of HR systems, streamlining processes, and enhancing employee and user experience. This…
Added 1 hour ago
L
LensCrafters - Store Manager 4 - #1962 Sudbury, ON
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Total Rewards: Benefits/Incentive Information

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 7, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive administrative support to executives, including calendar and travel coordination, meeting preparation, expense reporting, stakeholder communications, and confidential ad hoc assistance. Manage office operations, vendors, supplies, security, employee onboarding and offboarding, and workplace engagement activities.

Requirements

Requires at least five years of experience as an Executive Assistant or in a similar role; experience in real estate or development is preferred. A bachelor’s degree in business administration, real estate, or a related field is preferred, along with strong organizational, communication, technology, judgment, and confidentiality skills.

Skills

Executive Support
Calendar Management
Meeting Coordination
Written Communication
Document Proofreading
Expense Reporting
Travel Coordination
Office Management
Vendor Coordination
Inventory Management
Employee Onboarding
Employee Offboarding
Confidentiality
Time Management
Microsoft Office
Technology Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Development
Executive Assistance
Office Management
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Expense Reporting
Travel Coordination
Meeting Minutes
Event Coordination
Website Updates
Press Releases
Social Media
Vendor Management
Inventory Management
Employee Onboarding
Employee Offboarding
Human Resources Records
Confidentiality
Stakeholder Relations
Office Security

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