Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 13 mins ago
Director of Recreation Services
City of Wetaskiwin
Wetaskiwin, AB
Added 13 mins ago
TH
ASSOCIATE MERCHANT
The Home Depot
Canada
- Full-time
…includes assisting the merchant with creating and maintaining vendor relationships, marketing products, developing product line strategies, and reporting financial results. The Associate…
Added 13 mins ago
AH
Marketing Specialist
Accessible Hospitality Alliance
Canada
- Full-time
Manage marketing budgets, timelines, and vendor relationships where applicable.
Added 13 mins ago
PI
Senior Procurement Manager
PeopleToGo Inc.
Mississauga, ON
- Contract
Our client is seeking an experienced Senior Procurement & Program Manager to support their enterprise-wide Digital Strategy initiative. This project-based engagement will support the…
Added 13 mins ago
TR
Manager, Business Council of Toronto (BCT) Implementation
Toronto Region Board of Trade
Toronto, ON
- Full-time
The Manager, Business Council of Toronto (BCT) Implementation, supports the planning, coordination, and delivery of the Council's strategic initiatives and engagement activities. Working…
Added 13 mins ago
RH
Accounting Manager
Robert Half
Markham, ON
- Contract
Our client, a well-established organization in distribution industry, is seeking a hands-on Accounting Manager to oversee the full accounting function and provide financial leadership to…
Added 13 mins ago
CO
Project Coordinator (Two-Year Term)
Commissionaires Ottawa
Ottawa, ON
- Temporary
Reporting to the Manager, PMO, and taking day-to-day direction from Project Managers and Business Analysts, you will maintain project schedules, logs, and documentation, and prepare the…
Added 13 mins ago
CO
Quality Assurance Test Lead (Two-Year Term)
Commissionaires Ottawa
Ottawa, ON
- Temporary
Reporting to the Manager, PMO, and working closely with the Project Management Office, you will plan and lead testing for a multi-year enterprise transformation program, including new…
Added 13 mins ago
CO
Business Analyst (Two-Year Term)
Commissionaires Ottawa
Ottawa, ON
- Temporary
Reporting to the Manager, PMO, you will elicit and document business requirements, map current- and future-state processes, and define the acceptance criteria that confirm new solutions…
Added 28 mins ago
T
Senior Program Manager
Telesat
Ottawa, ON
- Full-time
The Senior Program Manager – Ground System Modem leads end-to-end delivery of the modem within a complex SATCOM ground-system solution. This role is accountable for integrated planning,…
Added 28 mins ago
Supply Chain and Procurement Manager
Canada Rocket Company
Toronto, ON
We're hiring our first Supply Chain & Procurement Manager to build the foundations of how CRC buys, receives and tracks everything that goes into our hardware. The processes you design will…
Added 42 mins ago
AW
Operations Manager e-Commerce
Advisor Works
Toronto, ON
- Full-time
Must have - You are proficient in using AI tools in day-to-day work and can demonstrate practical results
Added 42 mins ago
CO
2026-84 IT Manager (FT, Permanent)
City of Dawson Creek
Dawson Creek, BC
- Full-time
Under the direction of the Director of Communications & Digital Services, or designate, the IT Manager is responsible for the leadership, planning, administration, and continuous…
Added 42 mins ago
CO
Project Manager (Two-Year Term)
Commissionaires Ottawa
Ottawa, ON
- Temporary
…support our staff, clients, and mission. We are seeking a Project Manager to join our Project Management Office (PMO) and lead the delivery of initiatives within a multi-year enterprise…
Added 42 mins ago
RH
Finance & Administration Manager
Robert Half
Grimsby, ON
- $85,000 to $90,000 CAD / year
- Full-time
Our client is seeking a hands-on Finance & Administration Manager to take ownership of the organization's financial and administrative operations. This is a standalone, individual…
Added 42 mins ago
Category Manager, Pipes, Valves & Fittings, Pacific Link
Trans Mountain
Calgary, AB
…values driven individual to join our dynamic team as a Category Manager, Pipes, Valves & Fittings, Pacific Link. In this role, you will lead strategic planningand procurement, P.O./contract…
Added 42 mins ago
Senior Manager, Strategic Sourcing Capital Markets & Wealth Systems
Scotiabank
Toronto, ON
…Bank accelerates its digital and AI transformation. As Senior Manager, Strategic Sourcing – covering business line software (e.g., Capital Markets & Wealth Systems) within Technology…
Added 42 mins ago
Manager, Strategic Sourcing Capital Markets & Wealth Systems
Scotiabank
Toronto, ON
…the Bank accelerates its digital and AI transformation. As Manager, Strategic Sourcing – covering business line software (e.g., Capital Markets & Wealth Systems) within Technology Sourcing…
Added 42 mins ago
Supervisor, Strategic Insights
Independent Electricity System Operator
Canada
Reporting to the Senior Manager, Sector Engagement & Strategic Insights, this role offers a unique opportunity to help shape how the organization anticipates emerging trends, navigates…
Added 42 mins ago
MP
Maintenance Supervisor
Mauser Packaging Solutions
Langley (District), BC · Langley, BC
- Full-time
Wih activities deemed high risk, communicates go forward mitigating strategies with Maintenance Manager and Safety Coordinator prior to task execution
Added 42 mins ago
M
RQ11724 - Project Manager/Leader - Senior
Maarut
Toronto, ON
- Contract
operations, ministry partners, and vendors, the Senior Project Manager
Added 1 hour ago
R
Account Manager
Rove
London, ON
- $70,000 to $80,000 CAD / year
- Full-time
Rove is seeking a vibrant, hungry, enthusiastic, and self-motivated individual to join our team as an Account Manager, based in London, Ontario. This is a full-time role, typically…
Added 1 hour ago
R
Account Manager
Rove
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Rove is seeking a vibrant, hungry, enthusiastic, and self-motivated individual to join our team as an Account Manager, based in Toronto, Ontario. This is a full-time role, typically…
Added 1 hour ago
TH
Manager, Supplier Engagement (Askuity)
The Home Depot
Toronto, ON
- Full-time
In office 3 days per week (Tues/Wed/Thurs)
Added 1 hour ago
Administration & Systems - Clerk Department Second Administration
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
St. John's, NL
Open availability - including early morning starts and occasional over night shifts

Closed listing

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Closing date: Nov 7, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 8, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

About employer

More about this job

Responsibilities

Provide comprehensive administrative support to executives, including calendar and travel coordination, meeting preparation, expense reporting, stakeholder communications, and confidential ad hoc assistance. Manage office operations, vendors, supplies, security, employee onboarding and offboarding, and workplace engagement activities.

Requirements

Requires at least five years of experience as an Executive Assistant or in a similar role; experience in real estate or development is preferred. A bachelor’s degree in business administration, real estate, or a related field is preferred, along with strong organizational, communication, technology, judgment, and confidentiality skills.

Skills

Executive Support
Calendar Management
Meeting Coordination
Written Communication
Document Proofreading
Expense Reporting
Travel Coordination
Office Management
Vendor Coordination
Inventory Management
Employee Onboarding
Employee Offboarding
Confidentiality
Time Management
Microsoft Office
Technology Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Real Estate Development
Executive Assistance
Office Management
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Expense Reporting
Travel Coordination
Meeting Minutes
Event Coordination
Website Updates
Press Releases
Social Media
Vendor Management
Inventory Management
Employee Onboarding
Employee Offboarding
Human Resources Records
Confidentiality
Stakeholder Relations
Office Security

Report this job

Work requirements

Jobs in Canada