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Added 34 mins ago
GW
Intermediate Legal Administrative Assistant - Environmental Law
Gowling WLG
Toronto, ON
- $61,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Senior Legal Administrative Assistant to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide…
Added 1 hour ago
KN
Health care assistant
KindredCare Nursing
London, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 2 hours ago
UO
Student Support Assistant
University of Victoria
Victoria, BC
- Full-time
Ability to exercise initiative, judgement, and empathy to make informed decisions when dealing with students, which may involve emotional or stressful situations.
Added 2 hours ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 6 hours ago
RB
Health care assistant
Rosewood By Nikoniko
Burnaby, BC
- From $28 CAD / hour
- Full-time
- On-site
Added 9 hours ago
YO
Child Care Assistant (Preschool/School age)-Substitute/ Casual -Unicity &West Area
YMCA-YWCA of Winnipeg
Winnipeg, MB
- Part-time
…wonderful team of educators. You’ll enjoy plenty of laughs, exercise, and memorable experiences in a child care setting. Apply…
Added 9 hours ago
T
Assistant Branch Manager Trainee
TD
Three Hills, AB · Calgary, AB
- Full-time
As an Assistant Branch Manager Trainee, you will contribute to the TD's success by leading and coaching employees towards achieving operational excellence and personal development…
Added 10 hours ago
YM
Executive Assistant to Chief Executive Officer
Y Media
Mississauga, ON
- Full-time
Role Description The Executive Assistant to the Chief Executive Officer at Y Media is a full-time, on-site role based in Mississauga, ON. This role is responsible for managing the CEO’s…
Added 10 hours ago
FH
Rehabilitation Assistant – Nursing, OT, PT, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 CAD / hour
- Temporary
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 11 hours ago
LD
Attendant for persons with disabilities - home care
L'Étoile de Pacho-Réseau d'entraide pour parent d'enfant handicapé
Chambly, QC
- From $21.58 CAD / hour
- Part-time
- On-site
Nursing assistant/aide and patient care assistant/aide
Added 12 hours ago
RM
Continuing care assistant
Roseway Manor
Reids Hill, NS
- $21.79 to $27.12 CAD / hour
- Part-time
- On-site
Added 12 hours ago
LP
Simulation Assistant - Casual
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Job Title Simulation Assistant - Casual Appointment Type Casual - Call In Position Dates October 21 - December 24, 2026 - possibility of extension Hours per week/FTE Up to 35 hours per week…
Added 12 hours ago
Rehabilitation Aide
Optima Living
Calgary, AB
Completion of a recognized recreation therapy or rehabilitation assistant program.
Added 12 hours ago
LD
Attendant for persons with disabilities - home care
L'Étoile de Pacho-Réseau d'entraide pour parent d'enfant handicapé
Laval, QC
- From $21.58 CAD / hour
- Part-time
- On-site
Nursing assistant/aide and patient care assistant/aide
Added 15 hours ago
EC
Admin Support (4)- Warehouse Program Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
Ability to work independently, exercise sound judgment and solve problems.
Added 16 hours ago
SI
Legal Assistant
Synectics Inc.
Calgary, AB
- Full-time
Seeking a Legal Assistant with 5+ years of legal experience to support tax planning, document drafting, and tax administration matters in Calgary. The ideal candidate has strong…
Added 16 hours ago
LL
Corporate Legal Administrative Assistant
Lawson Lundell LLP
Calgary, AB
- Full-time
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 16 hours ago
Legal Administrative Assistant
Lawson Lundell
AB · Calgary, Alberta
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 16 hours ago
EB
Senior Executive Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 17 hours ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 17 hours ago
N
Executive Assistant
Navacord
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 17 hours ago
SM
Perioperative Support Assistant - Operating Rooms
St. Michael's Hospital
Toronto, ON
- Full-time
Exercise sound judgment, clinical situational awareness, and professionalism in a fast-paced environment.
Added 17 hours ago
WO
Administrative Assistant - Molecular Biology
William Osler Health System
Brampton, ON
- Full-time
The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular…
Added 18 hours ago
HP
Educational Assistant - HPE, High Prairie, Alberta
High Prairie School Division
High Prairie, AB
- Full-time
Early Childhood Training and/or Teacher Assistant Certificate
Added 18 hours ago
SA
HG – 26-27-059 – Educational Assistant 3 (EA3)
St Albert Public School Division
St. Albert, AB
- Temporary
Competition: HG – 26-27-059 – Educational Assistant 3 (EA3)

TDS Personnel

Executive Assistant Office Manager

Toronto, ON, Canada

$100,000 to $110,000 CAD / year · Full-time

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Job details

Pay: $100,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Experience: Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

Our client requires an EA Office Manager to join their team. A leading boutique real estate development company, they have a diverse portfolio spanning early-stage development/entitlement, high-rise residential (condo and rental), and low-rise community and infrastructure construction. They are dedicated to creating innovative and beautiful spaces that enrich communities, drive economic growth, and provide affordable living options to residents and pride themselves on their commitment to excellence, integrity, and collaborative teamwork.

Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal candidate will possess exceptional communication skills, strong attention to detail, sound judgment, and the ability to handle a wide range of administrative and office-management tasks in a fast-paced environment. This full-time, in-office role (5 days per week) is based out of the Toronto office (Leslie and York Mills area) and offers an exciting opportunity to be part of a dynamic team shaping the future of real estate development in the Greater Toronto Area and beyond.

Responsibilities :

Executive Support (60%):

Provide high-level administrative support to the executive team, including calendar management, drafting memos and emails, scheduling appointments, and coordinating meetings and conference calls with internal and external parties.
Prepare expense and health reimbursement forms for senior leadership, including gathering all necessary supporting documentation.
Serve as the primary point of first contact for internal and external stakeholders, including investors, clients, and partners.
Welcome office guests and manage incoming and outgoing deliveries and mail.
Proofread and format correspondence, presentations, reports, and other documents for the team.
Maintain organized electronic and physical filing systems to ensure efficient retrieval of information.
Occasionally arrange complex travel itineraries, including flights, accommodations, and transportation, for executives and team members as needed. Prepare travel expense reports and reconcile expenses in a timely manner.
Work with external partners, and other stakeholders to schedule meetings or events. Occasionally, assist in the preparation of meeting agendas, materials, and presentations. Attend meetings, take minutes, distribute action items to relevant parties, and follow up to ensure timely completion.
Prepare boardrooms for in-person meetings, assist with technology setup for screen sharing and virtual attendees.
Coordinate logistics for corporate events and parties, client meetings, and industry conferences
Complete required updates to the corporate website and coordinate press releases and other social media updates, as requested.
Provide first-level support for routine employee technology issues and coordinate with third-party IT consultants to ensure timely resolution of technology-related matters.
Facilitate and coordinate corporate holiday and other gifts, sponsorships, and donations.
Manage ad hoc requests that involve personal matters of senior leadership with discretion and on a confidential basis (i.e. appointments, correspondence, errands, gifts, organization, private travel, financial investments).

Office Management (30%):

Engage and coordinate trades and other service providers who come into the office to complete projects (i.e. renovations) or improve the office environment.
Manage cleaning and office maintenance teams to ensure all areas of the office are consistently clean, organized, and presentable.
Oversee the ordering, stocking, and inventory management of office, kitchen, gym and washroom supplies to ensure adequate inventory levels are maintained at all times.
Ensure the office, kitchen, boardrooms, common areas, and shared spaces remain clean, organized, and presentable throughout the day.
Maintain organized storage and inventory systems throughout the office.
Monitor day-to-day office operations and proactively address maintenance, supply, and workplace issues to ensure a smooth and professional office environment.
Act as the main point of contact for the alarm company and security, including serving as the primary 24-hour emergency contact.
Manage the company gym and changerooms located on the office premises to keep all areas clean and organized. Coordinate laundry service for gym clothes and towels.

Human Resources, Employee Experience & Culture (10%):

Coordinate employee onboarding and offboarding processes to ensure a seamless employee experience. Manage onboarding documentation, employee records, system access requests, and employee orientation activities.
Coordinate new hire introductions, office tours, and workstation setup and readiness.
Maintain employee files and HR records while ensuring confidentiality and compliance with company policies.
Maintain accurate employee attendance and in-office presence records to support office planning, scheduling, workforce coordination, and HR administration, while handling all related information with discretion and confidentiality.
Support employee engagement initiatives, workplace events, and community-building activities.

Qualifications:

Bachelor’s degree in business administration, real estate, or a related field preferred.
Proven experience (5+ years) as an Executive Assistant or similar role, preferably in a corporate real estate or development environment.
Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, OneDrive, Dropbox, Adobe Acrobat, Adobe Sign, DocuSign, and other relevant software applications.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
Demonstrated professionalism, sound judgment, and the ability to build trusted relationships with executives, employees, investors, and external stakeholders.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive and resourceful with a positive attitude and a willingness to take on new challenges.
Familiarity with real estate development processes and terminology is an asset.
Flexibility to work overtime and accommodate fluctuating work demands.
Ability to work with minimal supervision.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Provide comprehensive executive support, including calendar and travel coordination, correspondence and document preparation, meeting and event logistics, expense reporting, and confidential assistance to senior leaders. Manage daily office operations, vendors, supplies, facilities, security, employee onboarding and offboarding, HR records, and workplace engagement activities.

Requirements

Requires at least five years of experience as an Executive Assistant or in a similar role; experience in corporate real estate or development is preferred, and a bachelor’s degree in business administration, real estate, or a related field is preferred. Candidates should have strong organizational, communication, technology, judgment, and confidentiality skills, be proficient with the listed office and document software, and be able to work independently and accommodate overtime.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Document Preparation
Office Management
Vendor Coordination
Inventory Management
Employee Onboarding And Offboarding
Human Resources Administration
Event Coordination
Microsoft Office
SharePoint
Adobe Acrobat
Confidentiality And Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Management
Real Estate Development
Calendar Management
Travel Itineraries
Expense Reconciliation
Meeting Minutes
Board Meetings
Corporate Events
Investor Relations
Vendor Management
Facilities Maintenance
Office Inventory
Employee Onboarding
Employee Offboarding
HR Records
Employee Engagement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
SharePoint
OneNote
OneDrive
Dropbox
Adobe Acrobat
Adobe Sign
DocuSign
Corporate Website
Press Releases

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