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TDS Personnel

Executive Coordinator

Markham, ON, Canada

$30 to $34 CAD / hour · Temporary

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Job details

Pay: $30 to $34 CAD / hour
Job type: Temporary
Apply by: Nov 6, 2026
Experience: 1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Posting language: English
Posted: Oct 7, 2026

Original job description

Our client, a professional services firm located close to Markham is seeking an Executive Coordinator to provide support to a small group of senior leaders while helping ensure the smooth day-to-day operation of the office. This is a temp-to-permanent opportunity for someone interested in establishing themselves within a supportive and growing organization.

The successful candidate is strong communicator with a positive and professional attitude, excellent organizational skills, and an “all hands on deck” mentality. Whether coordinating travel, assisting with administrative needs, liaising with vendors, or helping to keep the office organized, no task is considered too big or too small. A proactive, solutions-oriented mindset and strong attention to detail are essential.

Responsibilities

Manage calendars for several executives, scheduling meetings and coordinating appointments.
Coordinate domestic and international business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
Prepare and submit expense reports accurately and in a timely manner.
Screen calls and correspondence and provide general day-to-day administrative support.
Assist senior leaders with a variety of projects, requests, and administrative tasks to help them remain organized and operate efficiently.
Complete business and personal errands as required.
Coordinate lunches, catering, and other purchases.
Assist with personal appointments and miscellaneous requests.
Handle personal and confidential administrative matters with a high degree of discretion and professionalism.
Order and maintain office, kitchen, and workplace supplies.
Liaise with office vendors, service providers, and cleaning personnel.
Help ensure the office, kitchen, and common areas remain clean, organized, and presentable including light kitchen duties such as loading and unloading the dishwasher, stocking refreshments, and tidying shared spaces.
Prepare meeting rooms and assist with hospitality for clients and guests.
Support office initiatives, events, and special projects as required.

Qualifications

1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment.
Strong verbal and written communication skills with a polished and professional demeanor.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
High level of discretion and comfort handling confidential information.
Valid Ontario driver's license and access to a reliable vehicle, as local errands and occasional off-site responsibilities are a regular part of the position.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Manage calendars, travel arrangements, expenses, correspondence, and administrative requests for several senior leaders, including confidential personal matters and errands. Support office operations by coordinating vendors, supplies, hospitality, events, and projects while keeping shared spaces organized and presentable.

Requirements

Requires at least one year of experience in an administrative, executive assistant, office coordination, office management, or personal assistant role, along with strong organization and communication skills. Candidates must be proficient in Microsoft Office, handle confidential information discreetly, and have a valid Ontario driver's license and reliable vehicle.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reporting
Administrative Support
Project Coordination
Confidentiality
Organization
Verbal Communication
Written Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Relations
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Calendar Management
Meeting Scheduling
Domestic Travel
International Travel
Travel Itineraries
Expense Reports
Administrative Support
Confidential Information
Personal Errands
Vendor Relations
Office Supplies
Office Coordination
Meeting Room Preparation
Client Hospitality
Catering
Office Events
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Ontario Driver's License
Reliable Vehicle

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