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Added 8 mins ago
EP
Financial Controller
Elby Professional Recruitment Inc
Shelburne, ON
- $110,000 to $130,000 CAD / day
- Full-time
- On-site
…match</ul> <strong>Responsibilities</strong><ul>	<li>Own the monthly and annual close, including general ledger review and validation of accounting entries	<li>Prepare financial…
Added 13 mins ago
TS
Relief Residential Counsellor
The Salvation Army in Canada
Hamilton, ON
- Part-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 13 mins ago
U
Warehouse worker
UPS
Richmond, BC
- Full-time
…experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of…
Added 13 mins ago
U
Warehouse worker
UPS
Richmond, BC
- Full-time
…experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of…
Added 13 mins ago
U
Warehouse worker
UPS
Richmond, BC
- Full-time
…experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of…
Added 13 mins ago
SI
Computer Aided Design Designer
Saggu Industries Corp.
Winnipeg, MB
- Full-time
…design reviews, support continuous improvement initiatives, and help troubleshoot design-related production…
Added 13 mins ago
M
Building Manager (Live in) - Multi-Residential
Morguard
Toronto, ON
- Full-time
…empowered to build their careers, contribute meaningfully, and help shape the future of real…
Added 13 mins ago
DG
Manager, Business Transformation
Doane Grant Thornton LLP
Toronto, ON
- Full-time
…Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a…
Added 13 mins ago
E
AI Software Designer RAN & AI Solutions
Ericsson
Ottawa, ON
- Full-time
Help integrate AI-powered features into software platforms, analytics systems, and operational tools.
Added 15 mins ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…existing contracts, and procurement priorities. This position will help stakeholders assess procurement readiness, develop sourcing strategies, manage procurement and contractual risks, and…
Added 15 mins ago
O
Account Coordinator
OPENLANE
Edmonton, AB · Nisku, AB · CAN - AB - Nisku (Edmonton)
- Full-time
We are seeking an Account Coordinator with experience in customer service and general office administration. You will work as part of our close-knit administrative team, and will be…
Added 15 mins ago
O
Maintenance Technician
OPENLANE
Airdrie, AB · Calgary, AB · CAN - AB - Airdrie (Calgary)
- Full-time
We are looking for a Maintenance Technician to help us keep our Vehicle Logistic Center (VLC) in top shape. Ideally, experience includes planning and ensuring preventative…
Added 15 mins ago
PS
Regional Organizer, Winnipeg
Public Service Alliance of Canada (PSAC)
Winnipeg, MB
- Full-time
Under the general supervision of the Associate Director, and as part of regional and national teams that include other regional office and headquarters staff, the Organizer builds the Union…
Added 15 mins ago
PE
Parts Journeyman
Pinnacle Equipment
Kamloops 1, BC
- Full-time
Participate in general maintenance and upkeep of the parts department.
Added 29 mins ago
WS
Financial Controller
Walter Surface Technologies Incorporated
Pointe-Claire, QC
- Full-time
Oversee general accounting activities, including the preparation of journal entries and monthly balance sheet account reconciliations.
Added 29 mins ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Kawartha Lakes, ON · Fenelon Falls Citadel
- Full-time
…on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people…
Added 29 mins ago
FF
Group Fitness Instructor
Fuse Fitness Studio
AB · Calgary, AB
- Part-time
…just offer workouts, we create personalized experiences that help people build confidence, stay consistent, and get real, lasting…
Added 29 mins ago
CA
Patient Care Coordinator
Canadian Addiction Treatment Centers
Sudbury, ON
- Up to $19.57 CAD / hour
Compassion – we meet people where they are, ready to help
Added 43 mins ago
CH
machinist
CMI Heavy Industries
St. Catharines, ON
- Full-time
Added 43 mins ago
KG
Product Manager – Transaction Banking (LMS & VAM)
K&K Global Talent Solutions INC.
ON · Ontario, Canada
- Full-time
Virtual Sub-Ledger Optimization: Help clients transition from heavy Demand Deposit Accounts (DDAs) into automated, hierarchical virtual account sub-ledgers mapped to single master…
Added 43 mins ago
EM
Building Operator
Edon Management
Lloydminster, SK
- Full-time
Complete repairs and troubleshooting as required (HVAC, plumbing, lighting, general maintenance)
Added 43 mins ago
AI
General Labourer
American Iron & Metal (AIM)
Windsor, ON
- Full-time
We take pride in doing good things for the environment to help create a greener, more sustainable future for all.
Added 43 mins ago
K
Customer Service Specialist
Kuehne+Nagel
Winnipeg, MB
- Full-time
As a Customer Service Representative at Kuehne+Nagel, you will have general responsibility for coordinating daily logistics activities to ensure the full and efficient operation of your…
Added 43 mins ago
EM
Grounds Worker
Edon Management
AB · Edmonton, AB
- Full-time
Perform snow removal and landscaping duties such as shoveling, blowing, sweeping, mowing, trimming, and general grounds upkeep.
Added 43 mins ago
RJ
Administrative Assistant
Raymond James Ltd.
Calgary, AB
- Full-time
Support clients’ general day-to-day administrative requests in a timely and confidential manner;

TDS Personnel

Executive Coordinator

Markham, ON, Canada

$30 to $34 CAD / hour · Temporary

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Job details

Pay: $30 to $34 CAD / hour
Job type: Temporary
Apply by: Nov 6, 2026
Experience: 1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Posting language: English
Posted: Oct 7, 2026

Original job description

Our client, a professional services firm located close to Markham is seeking an Executive Coordinator to provide support to a small group of senior leaders while helping ensure the smooth day-to-day operation of the office. This is a temp-to-permanent opportunity for someone interested in establishing themselves within a supportive and growing organization.

The successful candidate is strong communicator with a positive and professional attitude, excellent organizational skills, and an “all hands on deck” mentality. Whether coordinating travel, assisting with administrative needs, liaising with vendors, or helping to keep the office organized, no task is considered too big or too small. A proactive, solutions-oriented mindset and strong attention to detail are essential.

Responsibilities

Manage calendars for several executives, scheduling meetings and coordinating appointments.
Coordinate domestic and international business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
Prepare and submit expense reports accurately and in a timely manner.
Screen calls and correspondence and provide general day-to-day administrative support.
Assist senior leaders with a variety of projects, requests, and administrative tasks to help them remain organized and operate efficiently.
Complete business and personal errands as required.
Coordinate lunches, catering, and other purchases.
Assist with personal appointments and miscellaneous requests.
Handle personal and confidential administrative matters with a high degree of discretion and professionalism.
Order and maintain office, kitchen, and workplace supplies.
Liaise with office vendors, service providers, and cleaning personnel.
Help ensure the office, kitchen, and common areas remain clean, organized, and presentable including light kitchen duties such as loading and unloading the dishwasher, stocking refreshments, and tidying shared spaces.
Prepare meeting rooms and assist with hospitality for clients and guests.
Support office initiatives, events, and special projects as required.

Qualifications

1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment.
Strong verbal and written communication skills with a polished and professional demeanor.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
High level of discretion and comfort handling confidential information.
Valid Ontario driver's license and access to a reliable vehicle, as local errands and occasional off-site responsibilities are a regular part of the position.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Manage calendars, travel arrangements, expenses, correspondence, and administrative requests for several senior leaders, including confidential personal matters and errands. Support office operations by coordinating vendors, supplies, hospitality, events, and projects while keeping shared spaces organized and presentable.

Requirements

Requires at least one year of experience in an administrative, executive assistant, office coordination, office management, or personal assistant role, along with strong organization and communication skills. Candidates must be proficient in Microsoft Office, handle confidential information discreetly, and have a valid Ontario driver's license and reliable vehicle.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reporting
Administrative Support
Project Coordination
Confidentiality
Organization
Verbal Communication
Written Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Relations
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Calendar Management
Meeting Scheduling
Domestic Travel
International Travel
Travel Itineraries
Expense Reports
Administrative Support
Confidential Information
Personal Errands
Vendor Relations
Office Supplies
Office Coordination
Meeting Room Preparation
Client Hospitality
Catering
Office Events
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Ontario Driver's License
Reliable Vehicle

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