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Added 2 mins ago
SM
RQ10989 – Business Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Client: Ministry of Public and Business Service Delivery and Procurement - RQ10989
Added 2 mins ago
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Senior Manager, Content Development and Production (French Services) (On Site)
Radio-Canada
Saguenay, QC
- Full-time
Radio-Canada’s multimedia station in Saguenay is seeking a Senior Manager, Content Development and Production. Reporting to and working collaboratively with regional leadership, you will…
Added 4 mins ago
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Global Relationship Manager
BrightClaim
ON
- Full-time
…the development of industry insights capabilities to enhance client value and inform business decisions. Collaborate with senior leadership in Sales and Operations to build momentum for new…
Added 4 mins ago
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Global Relationship Manager- 3
BrightClaim
ON
- Full-time
…ensuring optimal outcomes. Collaborate with Sales and Operations senior leadership to generate momentum for new deals, ensuring successful conversion and delivery. Manage the resolution of…
Added 29 mins ago
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Senior Bilingual French Recruiter
AMS
Toronto, ON
- $76,000 to $100,000 CAD / year
- Full-time
As a Senior Recruiter, you will support client hiring managers with filling their vacancies to target start dates, ensuring all quality thresholds and SLAs/KPIs are met. You will manage the…
Added 29 mins ago
R
Lead Engineer, Facility Design
Raise
Calgary, AB
- $150,000 to $165,000 CAD / year
- Full-time
Reporting to the Manager, Project Engineering, the Lead Engineer, Facility Design is a senior engineering role responsible for supporting transmission facility design and connection…
Added 29 mins ago
OC
Regional Manager - G.E. Booth Water Resources Recovery Facility
Ontario Clean Water Agency
Mississauga, ON · OCWA - GE Booth WWT
- Full-time
Participate as a member of OCWA’s Senior Leadership Team and actively contribute to the development and evaluation of client service objectives, business plans, performance measures, and…
Added 29 mins ago
OC
Senior Operations Manager
Ontario Clean Water Agency
OCWA - Sanofi
- Full-time
Act as the primary operational liaison with the client, providing leadership in issue resolution, service delivery, contract administration, emergency response, and client satisfaction.
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Information Security Specialist
TD
Mississauga, ON · Toronto, ON
- Full-time
Work proactively with technology partners / stakeholders and service/platform owners to ensure all technology security components are integrated into the bank’s overall Enterprise…
Added 1 hour ago
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Manager, GTS Risk & Control Shared Services Testing
TD
Markham, ON · Toronto, ON
- Full-time
Reporting to Senior Manager, the successful candidate will be responsible for planning, executing, reviewing and reporting on control testing activities to assess the design and operating…
Added 1 hour ago
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Manager, Commercial Assurance (Calgary)
Deloitte
Calgary, AB
- Full-time
As a Manager, Commercial Assurance serving Energy, Resources and Industrials clients, you will lead and execute contract compliance audits focused on complex commercial arrangements. Your…
Added 1 hour ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Ottawa, ON
- Volunteer
The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.
Added 1 hour ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
AB · Edmonton, AB
- Volunteer
The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.
Added 1 hour ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Volunteer
The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.
Added 1 hour ago
CS
Co-op: IT and Engineering
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Calgary, AB
- Volunteer
The Canadian Security Intelligence Service (CSIS) is seeking to hire students who are looking for a Co-op or internship placement opportunity from January 2028 to April 2028.
Added 1 hour ago
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Manager / Senior Manager - Technology Risk Services - IT Audit
KPMG
Montreal, QC
- Full-time
Our Technology Risk Services team is growing. We are looking for a Manager/Senior Manager to join our dynamic team in Montreal.
Added 2 hours ago
TS
Health & Safety Program Manager
The Salvation Army in Canada
Toronto, ON
- Full-time
By providing expert guidance, coaching, and client service to leaders and employees, the role helps mitigate risk, strengthen organizational accountability, and foster a culture of safety.…
Added 2 hours ago
Intermediate Project Manager
Babcock & Wilcox
Saint John, NB
Through personal example and leadership, maintains company reputation for outstanding client service and project quality
Added 3 hours ago
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Product Manager / Owner - PVR
CGI
Calgary, AB
- Full-time
In collaboration with the Service Delivery Manager, monitor and measure the profitability, including monthly financial reporting to senior management
Added 3 hours ago
CH
Senior Sales Manager
Concord Hospitality Enterprises
AB · Calgary, AB
- Full-time
As a Senior Sales Manager at a The Dorian Autograph Collection and Courtyard by Marriott Calgary Downtown you play a vital role in the hotel’s success.
Added 3 hours ago
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Senior Consultant, Service Experience
Visa
Toronto, ON
- Full-time
The Senior Consultant provides technical expertise, project management, and operational leadership to the Visa Commercial Solutions Client Service Delivery organization. The role focuses on…
Added 3 hours ago
Customer Success Manager
Rival Technologies
Vancouver, BC
We are looking for a Customer Success Manager to join our growing team. This position is ideal for someone who is deeply customer-focused and takes pride in delivering exceptional client…
Added 3 hours ago
OM
Supervisor, Marketing Science
Omnicom Media
Toronto, ON
- Full-time
…while ensuring excellence in delivery, strategic thinking, and client…
Added 3 hours ago
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National Accounts Director
OPENLANE
Brampton, ON · Toronto, ON · CAN - ON - Brampton (Toronto)
- $125,000 to $150,000 CAD / year
- Full-time
A National Account Director who will serve as the primary account relationship manager for commercial sellers. The core focus of this role is (1) to retain our high-value client base to…
Added 3 hours ago
BC
Human Resources Manager - Full Time Regular
BC Centre for Ability
Vancouver, BC
- Full-time
…award-winning organization and the largest community-based service provider delivering child development services in the province. Our vision is creating inclusive communities where every…

TDS Personnel

Executive Coordinator

Markham, ON, Canada

$30 to $34 CAD / hour · Temporary

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Job details

Pay: $30 to $34 CAD / hour
Job type: Temporary
Apply by: Nov 6, 2026
Experience: 1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Posting language: English
Posted: Oct 7, 2026

Original job description

Our client, a professional services firm located close to Markham is seeking an Executive Coordinator to provide support to a small group of senior leaders while helping ensure the smooth day-to-day operation of the office. This is a temp-to-permanent opportunity for someone interested in establishing themselves within a supportive and growing organization.

The successful candidate is strong communicator with a positive and professional attitude, excellent organizational skills, and an “all hands on deck” mentality. Whether coordinating travel, assisting with administrative needs, liaising with vendors, or helping to keep the office organized, no task is considered too big or too small. A proactive, solutions-oriented mindset and strong attention to detail are essential.

Responsibilities

Manage calendars for several executives, scheduling meetings and coordinating appointments.
Coordinate domestic and international business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
Prepare and submit expense reports accurately and in a timely manner.
Screen calls and correspondence and provide general day-to-day administrative support.
Assist senior leaders with a variety of projects, requests, and administrative tasks to help them remain organized and operate efficiently.
Complete business and personal errands as required.
Coordinate lunches, catering, and other purchases.
Assist with personal appointments and miscellaneous requests.
Handle personal and confidential administrative matters with a high degree of discretion and professionalism.
Order and maintain office, kitchen, and workplace supplies.
Liaise with office vendors, service providers, and cleaning personnel.
Help ensure the office, kitchen, and common areas remain clean, organized, and presentable including light kitchen duties such as loading and unloading the dishwasher, stocking refreshments, and tidying shared spaces.
Prepare meeting rooms and assist with hospitality for clients and guests.
Support office initiatives, events, and special projects as required.

Qualifications

1+ years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant capacity.
Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment.
Strong verbal and written communication skills with a polished and professional demeanor.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
High level of discretion and comfort handling confidential information.
Valid Ontario driver's license and access to a reliable vehicle, as local errands and occasional off-site responsibilities are a regular part of the position.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Manage calendars, travel arrangements, expenses, correspondence, and administrative requests for several senior leaders, including confidential personal matters and errands. Support office operations by coordinating vendors, supplies, hospitality, events, and projects while keeping shared spaces organized and presentable.

Requirements

Requires at least one year of experience in an administrative, executive assistant, office coordination, office management, or personal assistant role, along with strong organization and communication skills. Candidates must be proficient in Microsoft Office, handle confidential information discreetly, and have a valid Ontario driver's license and reliable vehicle.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reporting
Administrative Support
Project Coordination
Confidentiality
Organization
Verbal Communication
Written Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Vendor Relations
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordination
Calendar Management
Meeting Scheduling
Domestic Travel
International Travel
Travel Itineraries
Expense Reports
Administrative Support
Confidential Information
Personal Errands
Vendor Relations
Office Supplies
Office Coordination
Meeting Room Preparation
Client Hospitality
Catering
Office Events
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Ontario Driver's License
Reliable Vehicle

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