Office Manager

Our client is seeking an Office Manager to join their team. In this role, you will serve as the heartbeat of the corporate office, managing daily facilities, administration, and cross-functional support to ensure our team has everything they need to thrive. Working hours are 8am to 5pm, Monday to Friday in-office.

Core Areas of Responsibility

Workplace Experience & Facilities Management

• Office Presentation: Maintain a clean, professional, and welcoming environment across all common areas, meeting spaces, kitchens, and workstations.
• Vendor & Facility Oversight: Coordinate and supervise external maintenance contractors and service providers (including HVAC, electrical, plumbing, pest control, and general repairs) and act as the first point of contact for facility issues.
• Supplies & Inventory: Manage inventory levels for office supplies, kitchen goods, and equipment, ensuring cost-efficient procurement and staying within operational budgets.
• Security & Access: Oversee visitor management systems, guest logs, and physical security administration, including building access credentials and keys.

Administrative & Operational Support

• Process & Policy: Document, update, and implement internal office workflows and guidelines to ensure standardized, efficient operations.
• Time & Attendance Tracking: Oversee administrative time-tracking procedures and assist with the collection of timesheets and attendance data.
• Internal Communications: Draft and distribute company-wide announcements, event reminders, and team updates.
• Digital Records: Maintain structured physical and digital file management systems across corporate document repositories.

People Operations & IT Liaison

• HR Administration: Support the employee lifecycle by maintaining personnel files, tracking time-off and absences, assisting with benefits enrollment, and coordinating onboarding logistics.
• Recruitment Coordination: Assist with hiring logistics, such as interview scheduling, candidate correspondence, and job postings.
• IT Coordination: Serve as the primary liaison between internal teams and external IT service providers, supporting equipment deployment and technical setup.

Front Desk & Executive Assistance

• Reception & Communications: Professionally handle incoming calls, general inquiries, and external correspondence, routing them to the correct team members.
• Mail & Deliveries: Manage incoming and outgoing mail, package deliveries, and courier shipments.
• Hospitality & Meetings: Welcome visitors, prepare meeting rooms, and coordinate catering or hospitality for internal and external gatherings.
• Executive Support: Provide light, ad-hoc administrative assistance to the CEO, including calendar coordination, travel arrangements, and meeting preparation.