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Added 8 mins ago
P
Workplace Systems Engineer
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- Full-time
Professional Growth: Gain hands-on experience scaling infrastructure, supporting security compliance initiatives, and expanding your expertise in workplace engineering.
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AC
Executive Assistant / Assistante à la Direction
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Toronto, ON · Montreal, QC
- Full-time
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- Full-time
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- Full-time
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Professional, responsive, and a positive work attitude.
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Added 23 mins ago
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Remote, Canada
- Full-time
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…potential. As a charitable organization, we deliver innovative, professional and diverse programming by establishing partnerships between our clients and their community. Springboard’s…
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Added 23 mins ago
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AB
The Branch Administrator plays an integral role in the Innovation and Program Development branch, leading administrative activities including scheduling, records and information management,…
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- Volunteer
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Added 23 mins ago
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Animal Care Attendant
The Ontario SPCA and Humane Society
Thunder Bay, ON
- $20 CAD / hour
- Full-time
Added 23 mins ago
TP
Reception Administrator
TDS Personnel
Toronto, ON
- $25 to $27 CAD / hour
- Full-time
Our client within professional services is seeking a Reception Administrator to join their team on a temporary basis starting ASAP. The Reception Administrator is required to perform a wide…
Added 23 mins ago
H
Human Resources Business Partner
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Ottawa, ON
- $80,000 to $95,000 CAD / year
- Full-time
We are partnering with a well-established professional services organization in Ottawa to recruit an experienced Human Resources Business Partner.
Added 38 mins ago
Advanced Bionics Client Care Coordinator
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…consistent service to our customers in a timely, efficient and professional manner. You will support the daily operation of the office by assisting customers, coordinating appointments,…
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Warranty Coordinator
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…into the future. Offering opportunities for both personal and professional growth, excellent earning potential and, most importantly – having fun. We want to give our customers the best…
Added 39 mins ago
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- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 39 mins ago
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RBC Open House Financial Planning | Wednesday January 13th, 2027
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- Full-time
Added 39 mins ago
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Added 39 mins ago
BT
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- Full-time
Help students with specialized supports, including assistive devices, equipment, or approved service animals, per Administrative Procedure 205.1 AP.
Added 39 mins ago
IT
Optician
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Added 39 mins ago
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Social Worker BSW
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TDS Personnel

Reception Administrator

Toronto, ON, Canada

$25 to $27 CAD / hour · Full-time

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Job details

Pay: $25 to $27 CAD / hour
Job type: Full-time
Apply by: Dec 9, 2026
Experience: 1-3 years of related reception or administrative support experience
Posting language: English
Posted: Nov 9, 2026

Original job description

Our client within professional services is seeking a Reception Administrator to join their team on a temporary basis starting ASAP. The Reception Administrator is required to perform a wide range of duties, currently these include, but are not limited to:

Reception & Front Desk

Manage general inquiries, front desk access, and main line phone/voicemail distribution
Welcome, host, and announce visitors, ensuring meeting spaces and refreshments are prepared
Maintain standard reference materials and key administrative contact lists

Office Administration

Handle incoming/outgoing mail, packages, and courier services
Coordinate meeting room schedules, AV/video conferencing setups, and catering needs
Oversee boardroom preparation and equipment readiness for recurring executive meetings
Maintain and order office, kitchen, printing, and branded stationery supplies
Maintain common areas and clean, operational kitchen and printing facilities
Maintain accurate company lists, vendor files, and administrative documentation

Administrative Support

Provide operational support to Executive Assistants and team members as needed
Prepare correspondence, documents, expense reports, and presentation/board materials
Assist with paper and electronic filing systems
Coordinate IT support requests and serve as a main point of contact for technical vendors
Assist with employee onboarding and offboarding procedures
Support finance administration, including cheque distribution and expense tracking

Qualifications:

1-3 years of related reception or administrative support experience
Ability to work under tight deadlines, well-organized with attention to detail and an ability to deal with multiple priorities while maintaining a positive attitude.
High degree of proficiency with computer software programs including MS Office
Excellent communication skills
Strong interpersonal skills
Strong organizational, multitasking and prioritizing skills a must
Must be able to work in an environment with regular interruptions and continually changing priorities.
Flexible to take direction from various members of the team

Personal Attributes:

Willingness to learn
Professional manner and good presentation
Ability to maintain confidentiality
Attention to detail
Ability to demonstrate initiative and resourcefulness
Team player, positive working attitude, flexible and dependable
Honest, trustworthy and sound work ethic.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

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More about this job

Responsibilities

Manage reception, visitor access, calls, mail, meeting rooms, office supplies, and shared facilities. Provide administrative and operational support, including document and expense preparation, filing, IT coordination, onboarding and offboarding, and finance administration.

Requirements

Requires 1–3 years of reception or administrative support experience, proficiency with Microsoft Office, and strong communication, interpersonal, organizational, and prioritization skills. Candidates should be adaptable, detail-oriented, professional, dependable, able to maintain confidentiality, and comfortable handling interruptions and changing priorities.

Skills

Reception And Front Desk Management
Visitor Hosting
Phone And Voicemail Management
Office Administration
Meeting Coordination
Mail And Courier Handling
Supply Management
Administrative Support
Document Preparation
Expense Reporting
Filing
Employee Onboarding And Offboarding
Finance Administration
Microsoft Office
Communication
Organization And Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Reception
Front Desk
Visitor Management
Phone And Voicemail
Mail And Courier Services
Meeting Room Coordination
Audio-Visual Setup
Video Conferencing
Catering Coordination
Office Supplies
Vendor Files
Executive Support
Correspondence
Expense Reports
Presentation Materials
Filing Systems
IT Support Coordination
Employee Onboarding
Employee Offboarding
Finance Administration
Microsoft Office
Confidentiality
Professional Services
Venture Capital
Private Equity
Investment Management

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