Jobs in Canada

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Added 13 mins ago
IC
Senior Underwriter
ivari Canada
Toronto, ON
- Full-time
Added 13 mins ago
HM
Demand Planning Analyst
Highline Mushrooms
Leamington, ON
- $75,000 to $95,000 CAD / year
- Full-time
Added 13 mins ago
TS
Call for Members of the Sentinel Project Board of Directors
The Sentinel Project
Toronto, ON
- Full-time
Added 13 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 13 mins ago
RP
Coordinator, Digital Communications
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Added 13 mins ago
TC
Staffing Operations Coordinator (VMS), Public Sector
TECH4SOFT Consulting
Toronto, ON
- Full-time
Added 13 mins ago
RP
Internal Auditor - Technology Audit & Data Analytics
RECRUITMENT PARTNERS INC.
Calgary, AB
- Full-time
Added 13 mins ago
CO
Senior Business Development Officer (Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
Added 28 mins ago
TU
Assistant Dean, DAE, Faculty of Education
The University of British Columbia
Vancouver, BC
- $12,418.42 to $18,613.67 CAD / month
- Full-time
Added 28 mins ago
WC
(CAN) Associé, équipe des activités de protection des biens
Walmart Canada
Longueuil, QC
- Full-time
Added 28 mins ago
A&
Core Tax Incentives Manager – Technical
Alvarez & Marsal
Vancouver, BC
- Full-time
Added 28 mins ago
S
[26-123] Program Manager - Temporary
SOURCES
Surrey, BC
- Temporary
Must possess a current Class 5 B.C
Added 28 mins ago
SM
AEOI Senior Associate
Standish Management UK
Halifax, NS
- Full-time
Added 28 mins ago
LS
Accounting & Administrative Coordinator - Permanent - 19661
LRO Staffing
Ottawa, ON
- Full-time
Added 28 mins ago
K
Manager, Government Solutions
KPMG
Edmonton, AB
- Full-time
Added 28 mins ago
K
Manager, Government Solutions
KPMG
Halifax, NS
- Full-time
Added 28 mins ago
W
(CAN) Associé, équipe des activités de protection des biens
Walmart
Longueuil, QC
- Part-time
Added 43 mins ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Added 43 mins ago
J
Senior Corporate Accountant
Jobgether
Canada
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Corporate Accountant based in Canada.
Added 43 mins ago
D
Wealth Management Advisor
Desjardins
Levis, QC · Caisse Desjardins de la Chaudière
- Full-time
Added 43 mins ago
C
Business Assistant, Client Experience
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 43 mins ago
C
Analyst, Client Experience
CIBC
Toronto, ON
- Full-time
Added 43 mins ago
B
Director, Asset & Wealth Management, Portfolio Management
BMO
Toronto, ON · FCP
- Full-time
Added 58 mins ago
H
Associate Estimator
Houle
Burnaby, BC
- Full-time
This position can be based in our Victoria, Burnaby, or Nanaimo office
Added 58 mins ago
RT
Director, Pricing and Procurement
Right Time Group of Companies
ON · Ontario, Canada
- Full-time

TECH4SOFT Consulting

Staffing Operations Coordinator (VMS), Public Sector

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 10, 2027
Posting language: English
Posted: Nov 11, 2026

Original job description

About the Role

We run a tight operation supporting a demanding public sector client base, and we need someone who can own VMS submissions, compliance, and staffing operations end-to-end. This is not a role for someone who needs hand-holding or works best when things are slow.

You’ll keep vendor portal submissions accurate and on time, consultants compliant and onboarded, bids on track, invoices out the door, and our recruitment pipeline moving. When things get busy, and they do, you stay calm, stay organized, and figure it out.

If you’ve worked in a similar environment, you’ll recognize immediately what this role involves.

What You’ll Be Doing

Submitting and managing consultant profiles, rate approvals, and requisition responses through client vendor management systems
Managing compliance documentation with zero tolerance for gaps or delays
Coordinating recruitment end-to-end: posting, screening, scheduling, references, onboarding
Supporting proposal and bid submissions under tight deadlines
Preparing, submitting, and tracking client invoices and purchase orders
Keeping records and correspondence organized, current, and audit-ready at all times

What This Role Requires

Minimum 3 years in a staffing operations, coordination, or administrative role within staffing, consulting, or professional services (not negotiable)
Hands-on experience submitting candidates and managing requisitions in enterprise VMS platforms used by public sector clients
Working knowledge of VMS submission rules: rate caps, deadlines, required documentation, and compliance checks
Direct experience with government procurement, compliance documentation, or regulated environments
Demonstrated ability to manage competing deadlines without dropping the ball
Exceptionally high attention to detail, since errors in this role have real consequences
Professional, polished written and verbal communication
Eligibility for a Government of Canada security clearance (Reliability Status minimum), including the ability to provide a complete and verifiable background and residency history for the required period
Intermediate or higher proficiency in Microsoft Office, particularly Excel and Word

Assets

Active Government of Canada Secret clearance, or clear eligibility to obtain one
Experience supporting security screening for consultants

This role is not a fit if you:

Need frequent check-ins to stay on track
Have only worked in general office, reception, or executive assistant roles
Have never worked inside a vendor management portal
Are not comfortable with government compliance or security screening processes

Skills tags:Vendor Management Systems, VMS, Staffing Operations, Government Contracting, Compliance, Invoicing, Requisition Management

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage consultant submissions, requisitions, rate approvals, compliance documentation, and onboarding through client VMS platforms. Coordinate recruitment, support bids and proposals, process invoices and purchase orders, and maintain organized, audit-ready records.

Requirements

Requires at least three years of staffing operations, coordination, or administrative experience in staffing, consulting, or professional services, including hands-on experience with enterprise VMS platforms and government or regulated-environment compliance. Candidates must be eligible for at least Reliability Status security clearance, have strong deadline management and communication skills, and be proficient at an intermediate level or higher in Microsoft Office, particularly Excel and Word.

Skills

Vendor Management Systems
Staffing Operations
Government Contracting
Compliance Management
Invoicing
Requisition Management
Candidate Submission
Recruitment Coordination
Onboarding
Proposal and Bid Support
Purchase Order Management
Microsoft Excel
Microsoft Word
Attention to Detail
Written and Verbal Communication
Security Screening

Visa sponsorship

Not detected in the job text

Keywords

Vendor Management Systems
VMS
Staffing Operations
Government Contracting
Public Sector
Compliance Documentation
Government Procurement
Requisition Management
Candidate Submissions
Rate Approvals
Rate Caps
Recruitment Coordination
Candidate Screening
Reference Checks
Consultant Onboarding
Proposal Submissions
Bid Submissions
Client Invoicing
Purchase Orders
Audit-Ready Records
Security Clearance
Reliability Status
Secret Clearance
Security Screening
Microsoft Excel
Microsoft Word
Professional Services

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Work requirements

Jobs in Canada