Office Administrator
- Alexis Whitecourt 232, AB, Canada
- Whitecourt, AB, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction organization would be considered an asset. Candidates must have a minimum of 2 years work experience in an administrative role.
Job Responsibilities
Job Responsibilities
- coordinating office activities and operations to secure efficiency and compliance to company policies
- supervising administrative staff and dividing responsibilities to ensure performance
- provide ongoing discussion with district managers to better improve office efficiency and KPI’s
- Accounts Payable
- Accounts Receivable
- Process invoices
- Prepare weekly and monthly reports
- Manage client prequalification sites
- Prepare Client pre-qualifications, RFI’s, EOI’s and RFP’s
- Responsible for understanding purchasing procedures and requirements in order to support and assist as needed
- Filing
- Data entry
- Schedule employee orientations and safety training
- Assist management as required
- Inventory tracking and reporting
- Coordinate business development events, such as Christmas parties, golf tournaments, customer appreciation, etc
- Minimum of 2 year experience in office administration role
- Excellent computer skills, specifically with Office 365 (Excel, Word, PowerPoint), OneDrive, Teams, Outlook, Forms
- Knowledge of Bluebeam and Adobe
- Proficient in data entry
- Ability to maintain a high level of accuracy is a must
- Ability to prioritize tasks and take initiative
- Exceptional organizational skills and attention to detail
- Effective verbal and listening communication skills with a willingness to learn
- Competitive wages
- Comprehensive extended health, dental, vision, life insurance coverage, disability insurance, employee assistance programs
- Company funded pension plan (PPR)
- Techmation is committed to investing in its people through employer-supported training and certification assistance for eligible employees
- Long-term employment with one of Canada's Best Managed Companies (Platinum Club Member)
- Quality mentorship and clear career advancement opportunities
More about this job
Responsibilities
The Office Administrator is responsible for coordinating office operations, supervising administrative staff, and managing financial tasks such as accounts payable and receivable. They also handle client pre-qualifications, data entry, and scheduling for employee training and orientations.
Requirements
Candidates must have a minimum of 2 years of experience in an administrative role, preferably within an industrial construction organization. Proficiency in Microsoft Office 365, Bluebeam, and Adobe is required, along with strong organizational and communication skills.
Skills
- Office administration
- Accounts payable
- Accounts receivable
- Data entry
- Microsoft Office 365
- Excel
- Word
- PowerPoint
- OneDrive
- Teams
- Outlook
- Bluebeam
- Adobe
- Organizational skills
- Communication skills
- Attention to detail
Benefits
- Extended health coverage
- Dental coverage
- Vision coverage
- Life insurance
- Disability insurance
- Employee assistance programs
- Company funded pension plan
- Training and certification assistance
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
- Finance & Accounting
- Energy
- Management & Leadership
Keywords
- Office Administrator
- Industrial construction
- Accounts Payable
- Accounts Receivable
- KPIs
- RFI
- EOI
- RFP
- Data entry
- Office 365
- Bluebeam
- Adobe
- Inventory tracking
- Business development
- Safety training
- Oil and Gas
- Electrical services
- Instrumentation services