Event Planning Lead

Longueuil, QC, Canada
Saint-Hubert, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 7, 2027
Experience: 3+ years of experience in event planning, event management, procurement, project coordination or a related field.
Posting language: English
Posted: Oct 9, 2026

Original job description

For more than three decades, Techo-Bloc has been redefining outdoor living. What began as one family's question, "why should creativity be limited to a handful of paver styles?", has grown into a family-owned North American leader in hardscape design and manufacturing, with 36+ patents to its name.

Today, our 850+ employees, 9 production plants, 800+ dealers and 14,000 certified Techo-Pros shape homes and public spaces across the continent. We are proud to be recognized as one of Canada's Best Managed Companies. If you're ambitious, love a challenge and don't quite fit the mold, you'll fit right in.

Job Description

Great events don't start on event day. They start a year earlier, with the right venue, the right partners and a plan that holds up.

As our Event Planning Lead, you're the architect behind Techo-Bloc's roadshows, loyalty events and trade shows across Canada and the U.S. While our execution team brings each event to life on the ground, you work a full season ahead, mapping the route, securing venues, negotiating deals and building the partnerships that set everyone up for success.

What You'll Own

Annual event strategy & roadmap: Build and maintain the event calendar, including markets, event sequence, timelines and venues, 9 to 12 months in advance.
Venue sourcing & contracts: Research, evaluate and select venues; lead negotiations on pricing, terms, BEOs, attrition, cancellation policies and other contractual requirements.
Vendor & partner management: Build strong, long-term relationships with venues and key suppliers, lead RFQs and negotiations, and monitor supplier performance.
Event budgets: Build and manage budgets from initial estimates through final reconciliation, including POs, invoices, forecasting and post-event reporting.
Master planning: Own the master event calendar, critical timelines, dependencies and key milestones to keep all stakeholders aligned.
Cross-functional coordination: Bring Marketing, Content, Social, Design and other partners into the planning process early enough for their work to be integrated into the event strategy.
Risk & contingency planning: Identify potential issues early, develop contingency plans and resolve roadblocks before they impact execution.
Execution handoff: Ensure every event is fully planned, contracted, budgeted and documented before transitioning it to the execution team.

What The Work Looks Like

Your weeks will vary, but you might:

Tour venues and assess whether they can deliver the experience and operational requirements for a future roadshow.
Negotiate an eight-month-out hotel contract and secure better pricing or terms.
Review event budgets and challenge costs before commitments are made.
Build the planning timeline for an upcoming multi-city event series.
Meet with Marketing and Content teams six months ahead to align event objectives, campaigns and deliverables.
Review supplier performance from the previous season and determine where changes are needed.
Solve a potential venue or vendor issue months before it becomes an event-day problem.

Qualifications

What you bring

3+ years of experience in event planning, event management, procurement, project coordination or a related field.
Proven experience with venue sourcing, contract negotiation and vendor management.
Hands-on experience managing BEOs, supplier agreements, event budgets and invoices.
Strong project management skills and experience using tools such as Teamwork, Asana, Monday.com or similar platforms.
Strong organizational skills and the ability to manage multiple events, timelines, stakeholders and priorities simultaneously.
Excellent negotiation, communication and relationship-building skills.
Strong written and verbal communication skills in French and English. English is essential when traveling and working with partners across the U.S.
Strong Microsoft Office skills.
A valid driver's license and passport, with the ability and willingness to travel across Canada and the U.S.

You'll thrive here if you

Think months ahead, not just about the next event.
Get satisfaction from finding the right venue, negotiating the right deal and making the right call early.
Are comfortable owning budgets, contracts and important decisions.
Build strong supplier relationships while still knowing when to push for better terms.
Naturally see potential risks before they become problems.
Bring structure to complex projects with multiple moving parts.
Enjoy working cross-functionally and know how to keep people aligned without needing to micromanage.
Take ownership from strategy through handoff and don't wait for someone else to solve the problem.

Additional Information

What we offer

Competitive compensation and a bonus plan
Group insurance, RRSP with employer contribution, and 24/7 telemedicine and EAP
Weekly one-on-ones, leadership development and ongoing training
Discounts on Techo-Bloc products
Team events and an employee referral program

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More about this job

Responsibilities

Develop the annual event strategy and roadmap for roadshows, loyalty events, and trade shows across Canada and the U.S., including venue selection, contracts, vendor partnerships, budgets, timelines, and contingency plans. Coordinate with internal teams and ensure each event is fully planned, contracted, budgeted, and documented before handing it off to the execution team.

Requirements

Requires at least three years of experience in event planning, event management, procurement, project coordination, or a related field, with demonstrated venue sourcing, contract negotiation, vendor management, and budget experience. Candidates need strong project management and organizational skills, French and English communication skills, Microsoft Office proficiency, and a valid driver's license and passport with willingness to travel.

Skills

Event Planning
Event Strategy
Venue Sourcing
Contract Negotiation
Vendor Management
Budget Management
Project Management
Master Planning
Cross-Functional Coordination
Risk Management
Contingency Planning
BEO Management
Invoice Management
Microsoft Office
French And English Communication

Benefits

Competitive Compensation
Bonus Plan
Group Insurance
RRSP With Employer Contribution
24/7 Telemedicine
Employee Assistance Program
Leadership Development
Ongoing Training
Product Discounts
Team Events
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Roadshows
Loyalty Events
Trade Shows
Event Strategy
Event Calendar
Venue Sourcing
Contract Negotiation
BEOs
Vendor Management
RFQs
Supplier Performance
Event Budgets
Purchase Orders
Invoices
Forecasting
Post-Event Reporting
Master Planning
Project Management
Teamwork
Asana
Monday.com
Risk Planning
Contingency Planning
Microsoft Office
French
English
Cross-Functional Coordination

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