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Techo-Bloc

Event Planning Specialist

Longueuil, QC, Canada
Saint-Hubert, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

For more than three decades, Techo-Bloc has been redefining outdoor living. What began as one family's question, "why should creativity be limited to a handful of paver styles?", has grown into a family-owned North American leader in hardscape design and manufacturing, with 36+ patents to its name.

Today, our 850+ employees, 9 production plants, 800+ dealers and 14,000 certified Techo-Pros shape homes and public spaces across the continent. We are proud to be recognized as one of Canada's Best Managed Companies. If you're ambitious, love a challenge and don't quite fit the mold, you'll fit right in.

Job Description

The Opportunity: You build the groundwork that makes Techo-Bloc events possible. While our execution team runs events on the ground, you work a full season ahead: mapping the calendar, finding the right venues and lining up the contracts and vendors that set the team up for success. Our program includes two tours across about 40 cities, with a different venue in each, plus loyalty events and trade shows across Canada and the US. You do the planning, sourcing and negotiating, and the Events Manager signs off. By the time an event is ready to execute, your work is done and the team never has to scramble.

What You'll Do

Most of this job is venues: Finding them, negotiating them and keeping those relationships strong.

Map the route 9 to 12 months out for approved markets and find the right venue for every stop, sourcing, comparing and recommending options for brand fit, logistics, capacity and cost
Run RFPs and negotiate rates and terms with venues and key vendors (pricing, F&B minimums, attrition, BEOs, payment schedules, cancellation policies), with sign-off from the Events Manager
Build long-term relationships with venue partners and vendors so we have options when plans change, flexibility on dates and terms, and better pricing through early booking and multi-event agreements

You'll also:

Build and track event budgets from first estimate through reconciliation, including purchase orders, invoices, payment schedules and post-event financial reports
Maintain the master event calendar and track milestones in our project management tool so timelines, dependencies and resource needs are clear to everyone
Keep Marketing in sync: brief campaign managers, social, marketing automation and architects early so their work is built into the event, not added last minute
Spot risks early (venue availability, supplier constraints, budget pressure), bring solutions to the Events Manager and hand each event to the execution team with contracts, BEOs, logistics and supplier agreements finalized
Contribute to post-event reviews on venue performance, vendor quality and budget accuracy

A Day in the Life

Touring a venue to see if it fits next year's roadshow format
Negotiating terms with a hotel for an event eight months away
Comparing budget actuals to forecast and flagging a variance early
Briefing the content team six months out so campaign assets are planned alongside the event
Building a supplier comparison for a sourcing decision
Briefing the execution team on a venue's specific requirements

You'll Thrive Here If You

Like working months ahead
Enjoy negotiating and building good relationships with venues and vendors
Stay organized across many events and timelines at once
Catch problems before they reach the team
Like building checklists and templates that make next season easier

Qualifications

3 to 5 years in event planning or coordination, ideally in hotel sales or banquets, an event agency or trade shows
Hands-on experience negotiating with hotels or venues
Experience with BEOs, supplier agreements, quotes and payment terms
Experience tracking event budgets, purchase orders and invoices
Comfortable briefing creative, digital and marketing teams
Project management tools (Teamwork, Asana, Monday or similar) and Microsoft Office
Excellent French and English, written and spoken
Valid driver's license and passport. Occasional travel for venue scouting and site visits, mostly outside peak season.

Additional Information

What we offer

Competitive compensation and a bonus plan
Group insurance, RRSP with employer contribution, and 24/7 telemedicine and EAP
Weekly one-on-ones, leadership development and ongoing training
Discounts on Techo-Bloc products
Team events and an employee referral program

Growth: Our events program is growing. This role has a clear path toward team leadership within the events function as the planning mandate expands.

Why Techo-Bloc? You'll build the groundwork the whole events team relies on: the venues, the contracts, the relationships and the calendar. If you like thinking long term and negotiating a good deal, we'd like to meet you.

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More about this job

Responsibilities

Plan events well in advance by sourcing venues, running RFPs, negotiating contracts and vendor terms, and maintaining strong partner relationships. Track budgets and timelines, coordinate with marketing teams, identify risks, and hand finalized event plans and documentation to the execution team.

Requirements

Candidates need 3 to 5 years of event planning or coordination experience, including hands-on venue or hotel negotiations and familiarity with BEOs, supplier agreements, quotes, payment terms, budgets, purchase orders, and invoices. The role requires excellent written and spoken French and English, project management tool and Microsoft Office proficiency, and a valid driver's license and passport.

Skills

Event Planning
Venue Sourcing
Contract Negotiation
Vendor Management
Budget Tracking
Purchase Order Management
Invoice Processing
Event Calendar Management
Project Management
Risk Management
Marketing Coordination
BEO Management
Supplier Agreements
Microsoft Office
Teamwork
Asana

Benefits

Group Insurance
RRSP With Employer Contribution
24/7 Telemedicine
Employee Assistance Program
Leadership Development
Ongoing Training
Product Discounts
Team Events
Employee Referral Program
Bonus Plan

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Venue Sourcing
Venue Scouting
Roadshows
Trade Shows
Loyalty Events
RFPs
Contract Negotiation
Hotel Sales
Banquets
Vendor Management
Supplier Agreements
BEOs
Event Budgets
Purchase Orders
Invoices
Payment Schedules
Event Calendar
Project Management
Teamwork
Asana
Monday
Microsoft Office
Marketing Coordination
Campaign Management
Risk Management
Post-Event Reviews
French
English
Site Visits

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