Administrative assistant jobs in Canada (2,336 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 2,336
Employers: 1,165

Advertised starting pay

Average starting payCAD / hour: $26.89Across 346 listings
Average starting payCAD / year: $53,227Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%300 listings
On-site: 87%2,021 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (61), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 26 days ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
Added 26 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
We aim to streamline corporate processes through precise administrative support and proactive coordination to ensure long-term operational success for our partners and teams.
Added 26 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
We aim to streamline corporate processes through precise administrative support and proactive coordination to ensure long-term operational success for our partners and teams.
Added 26 days ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Contract
Added 26 days ago
E
administrative assistant
eDecree
Toronto, ON · North York, ON
- Full-time
Added 26 days ago
MG
Administrative Assistant - The Pavilion Apts.
Monroe Group Ltd.
Pavilion 1, BC
- Full-time
Monroe Group is looking for an Administrative Assistant to join our team!
Added 26 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Abbotsford, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 26 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 26 days ago
PO
Administrative Assistant (WSGV)
Peace Over Violence
MB · Back, MB
- Internship
Added 26 days ago
J
Administrative Assistant
Janking
AB · Edmonton, AB
- Full-time
Added 26 days ago
G
Receptionist & Administrative Assistant
Gaia
Vaughan, ON
- $19 CAD / hour
- Full-time
Added 26 days ago
MG
Administrative Assistant
MRSB Group
Charlottetown, PE
- Full-time
Career Opportunity – Administrative Assistant
Added 26 days ago
R
Administrative Assistant- EN
RBC
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 26 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and coor
Added 26 days ago
CA
Administrative Assistant
CPHR Alberta
Calgary, AB
- Full-time
Added 26 days ago
RB
Administrative Assistant
Royal Bank of Canada
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 26 days ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 26 days ago
RU
Administrative Assistant, MS
Ricoh USA, Inc.
Burnaby, BC
- Full-time
The Administrative Assistant is responsible for supporting workplace space planning operations, workstation allocation, furniture inventory, vendor coordination, and office moves. This role…
Added 26 days ago
PR
administrative assistant - office
Premier Recycling Ltd.
Timmins, ON
- Full-time
Added 26 days ago
IH
Administrative Assistant | MHSU Admin Services
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Mental Health Substance Use Admin Services team.
Added 26 days ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 26 days ago
UO
Administrative Assistant, Indigenous Initiatives
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Finance and Administration and supporting the Program Manager, Indigenous Initiatives, the Administrative Assistant, provides confidential, culturally sensitive,…
Added 26 days ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 26 days ago
FC
Sr. Administrative Assistant
FedEx Canada
Delta, BC
- Full-time
Added 26 days ago
B
Administrative Assistant & Receptionist
BPA
Ottawa, ON · Kanata, ON
- Full-time
As an Administrative Assistant – Reception, you w

Teckhorizon Inc

Administrative Assistant - Credential Assessment & Certification

AB, Canada
Edmonton, AB, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 12, 2026

Original job description

We are seeking an organized, detail-oriented Administrative Assistant to support the client service, credential assessment, certification processing, data management, and administrative operations. The ideal candidate will have strong communication skills, excellent attention to detail, and experience handling documentation, data entry, and client inquiries in a professional environment.

Location: Forestry Building, 9920 108 Street NW, Edmonton, AB

Work Arrangement: Onsite 5 days per week

Working Hours: Monday to Friday, 8:15 AM 4:30 PM Alberta time (1-hour lunch break)

Key Responsibilities

Client Service & Communication

Respond to phone and email inquiries from educators, child care operators, parents, stakeholders, and the public.
Provide accurate and timely information regarding certification requirements, policies, procedures, assessments, and upgrading options.
Manage high call volumes, address repetitive inquiries, assess urgency, and de-escalate challenging situations professionally.

Credential Assessment & Certification

Assess Canadian and international educational credentials against Alberta Child Care Staff Certification standards.
Review programs of study and make certification decisions or recommendations in accordance with applicable legislation and policies.
Manage first-level certification appeals and confirm, revise, or escalate decisions as required.
Review and process staff qualification exemptions within assigned authority.

Data Management & Records Administration

Enter, maintain, and validate client information in relevant systems, including CCIS and ECDS.
Create, update, and manage client files while ensuring documentation is complete and accurate.
Monitor data quality, identify discrepancies, and coordinate follow-up where required.

Administrative & Team Support

Perform data entry, document processing, scanning, file management, and correspondence.
Assist clients and staff with forms, online applications, and document submissions.
Support the onboarding, training, and development of new assessors and administrative staff.
Assist with reassessments and other administrative activities.

Stakeholder & Program Support

Liaise with educational institutions, credential assessment bodies, and other jurisdictions to verify qualifications.
Maintain relationships with organizations delivering the Level 1 Child Care Orientation Course.
Contribute to system testing, process improvements, and the development of guides, forms, certificates, and communication materials.

Required Qualifications

High school diploma or GED.
Minimum 3 years of experience proofreading and formatting Word documents in a professional work environment.
Minimum 3 years of experience in accurate data processing and/or data entry.
Minimum 3 years of relevant experience in an administrative or similar role.
Strong written and verbal communication skills.
Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
Ability to handle confidential information and maintain accurate records.

Preferred Qualifications

Post-secondary education in office administration or a related field.
Minimum 3 years of experience collaborating with cross-functional teams to meet deadlines and deliver results.
Minimum 3 years of experience reviewing and analyzing document content.
Minimum 3 years of experience working in a call center or a high-volume customer service environment.

Application Requirements

Interested Candidates Should Submit

An updated resume clearly demonstrating relevant experience for each role or project.
Employment/project dates in MMM/YYYY to MMM/YYYY format.
Three professional references, with the most recent listed first.

Important: Your resume must clearly explain how and where you gained the required experience. Simply listing qualifications without supporting details may not meet the submission requirements.

Apply About employer

More about this job

Responsibilities

Respond to client inquiries and assess Canadian and international educational credentials for child care certification, including handling appeals and qualification exemptions. Maintain accurate client records and documentation, provide administrative and team support, liaise with stakeholders, and contribute to process improvements and program materials.

Requirements

Requires a high school diploma or GED and at least three years of experience in administrative work, accurate data processing or entry, and proofreading and formatting Word documents. Candidates should have strong communication, organizational, and detail-oriented skills; post-secondary education and experience in document analysis, high-volume customer service, and cross-functional collaboration are preferred.

Skills

Client Service
Written and Verbal Communication
Credential Assessment
Certification Processing
Document Review
Data Entry
Data Management
Proofreading and Formatting
Records Administration
Attention to Detail
Organization
Confidential Information Handling
Conflict De-escalation
Stakeholder Relations
Microsoft Word
Cross-functional Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Credential Assessment
Certification Processing
Canadian Educational Credentials
International Educational Credentials
Alberta Certification Standards
Certification Appeals
Qualification Exemptions
Client Service
High-volume Customer Service
Call Center
Data Entry
Data Processing
Data Quality
Client Records
Confidential Information
Document Review
Proofreading
Microsoft Word
CCIS
ECDS
Online Applications
Stakeholder Relations
Educational Institutions
Credential Assessment Bodies
Level 1 Child Care Orientation Course
System Testing
Process Improvement
Document Management

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