Corporate Services Coordinator

WE BRING ENERGY TO THE WORLD. BRING YOUR ENERGY AND PASSION TO TEEKAY

Established in 1973, Teekay is one of the leading operators of mid-sized crude / product tankers, including Suezmax, Aframax, and LR2 vessels. In addition, Teekay manages and operates vessels for the Australian government and Australian energy companies as part of the marine services and owns a ship-to-ship transfer business that performs full-service lightering and lightering support operations in the U.S. Gulf and Caribbean. Teekay has two publicly listed companies on the New York Stock Exchange (NYSE) with a combined market capitalization of $4.8 billion.

As a true fully integrated shipowner, we manage 35 vessels directly through in-house ship management, employing over 2,300 people across our fleet. We demonstrate our commitment to safety, quality, and environmental stewardship through industry leading performance in our safety, vetting, and pollution metrics. We take pride that the Teekay logo on our funnel is an industry-respected symbol of quality.

Position Summary

The Corporate Services Coordinator plays a key role in supporting the smooth daily operation of the Vancouver office while providing thoughtful, customer-focused administrative and corporate services support to department leaders, the senior leadership team and the People & Culture department.

As the hub for employees, leaders, vendors and visitors, this role coordinates a wide range of activities including senior leader support, office administration, facilities management, employee engagement initiatives, corporate events, workplace health and safety programs and People & Culture support. The Corporate Services Coordinator helps create an efficient, inclusive and service-oriented workplace experience and acts as the culture champion by bringing people together, and helping foster a positive, engaging and collaborative office.

This role is ideal for a highly organized self-starter who enjoys connecting with people, anticipates needs, takes pride in excellent service and brings energy, follow-through and attention to detail to everything they do. This position is required to be in the office Monday through Thursday, with flexibility to work from home on Fridays. Our office is based in downtown Vancouver.

Major Responsibilities

Office Administration & Operations

• Ensure smooth daily operations of the Vancouver office by creating a welcoming experience for employees, guests and vendors; managing the general reception phone line; facilitating courier services; purchasing kitchen provisions; and coordinating delivery services, snacks, coffee and catered lunches.

• Serve as the office health and safety representative and fire warden, taking a proactive and service-minded approach to employee health and safety, emergency preparedness and communication with building management.

• Champion and strengthen a positive office culture by proactively organizing employee engagement activities, social events, team-building activities, wellness initiatives, celebrations, town halls, company milestones, corporate meetings and offsite events that help employees feel connected, included and valued.

• Liaise with building management, service providers and internal stakeholders to coordinate service and maintenance requests, office-related projects, renovations, moves and lease renewals in a timely, organized and customer-focused manner.

• Support the Corporate Social Responsibility (CSR) strategy by driving various initiatives throughout the year, including actively participating in the CSR Committee, attending meetings, communicating CSR opportunities to employees and coordinating activities and employee participation.

• Provide comprehensive administrative and executive support to various members of the senior leadership team and department leaders, including travel management, expense reporting, invoicing, meeting and calendar management, while ensuring responsive, reliable and efficient service delivery.

• Coordinate, collate and distribute quarterly board and committee books utilizing Diligent software.

People & Culture Support

• Provide organized, responsive and confidential administrative support to the People & Culture team.

• Support benefits administration and act as administrator back up including processing benefits invoicing, reconciliations, and generating employee collateral and communication for Canada, Bermuda and the USA. 

• Assist with a variety of tasks including leading the Employee Anniversary Program, update and posting the monthly global organization charts, prepare travel and employment verification letters, updating policies, and process improvement projects

• Prepare and distribute monthly People & Culture reports, and support with report and documentation gathering for internal and external audit requests

• Support wellness, engagement, learning, performance development and other People & Culture programs with a warm, employee-focused and culture-building approach that reinforces connection, recognition and inclusion across the workplace.

• Identify opportunities to improve administrative processes, templates, trackers and self-serve resources. 

Requirements, Knowledge, Skills

• 3+ years of experience in an office administrative and/or corporate support role.

• Highly organized, detail-oriented and able to manage multiple priorities, deadlines and stakeholders with strong follow-through.

• Self-motivated, proactive and comfortable taking initiative, anticipating needs and finding practical solutions.

• Outgoing, approachable and confident building relationships with employees, leaders, vendors and visitors.

• Act as a culture champion who models a positive, inclusive and service-oriented mindset and helps create an office environment where employees feel welcomed, connected and supported 

• Strong technical aptitude and confidence in learning and navigating multiple systems and platforms 

• Comfort working with data, reporting, and analytics to support informed decision-making 

• Strong customer service mindset with the ability to provide responsive, professional and solution-oriented support to internal and external stakeholders at all levels.

• High degree of integrity, discretion, and ability to handle confidential information.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Positive attitude and ability to adapt to changing priorities in a fast-paced environment.

• Strong event planning and coordination skills.

Preferred:

• Experience with an ERP and/or HCM system.

What you can expect in return

At Teekay you will find an engaged workplace alongside 2,300 professionals across the globe. Within all this wonderful diversity, this is what brings us together:

• We live by our #TeekaySPIRIT values - they always guide our actions, no compromises. 

• People who are committed to excellence, developing their professional experience as they deliver organizational outcomes 

• An open collaborative workplace where you can have immediate impact 

• A workplace where everyone is a leader 

• Challenging work in a dynamic environment 

• A competitive total compensation package 

The typical base salary for this role ranges from $60,000 to $75,000. In addition to base salary, we offer a comprehensive compensation package including bonus eligibility, an annual Flexible Spending Allowance, extended health benefits, and a company matched pension program. The specific pay within this range will depend on a variety of factors, including job-related skills, experience, relevant education, certifications, and other business and organizational needs.

Teekay is committed to providing an accessible and comfortable interview experience for every candidate. If there is any reasonable accommodation our team can make throughout our recruitment process, please let us know.

Join us aboard - apply now!