Subcontract Coordinator

Senior Subcontracts Specialist

Location: North Vancouver, BC

Employment Type: Contract

Work Arrangement: Onsite for the first 3 months, transitioning to hybrid (4 days onsite, 1 day remote per week).

About the Opportunity

We are seeking an experienced Senior Subcontracts Specialist to support large-scale marine construction and complex capital projects.

The successful candidate will manage the full subcontract lifecycle, from sourcing and competitive bidding through contract award, administration, supplier performance management, and closeout.

This opportunity is ideal for a procurement and contracts professional with strong negotiation skills, experience managing multimillion-dollar subcontracts, and the ability to work collaboratively with engineering, project management, and supply chain teams.

Key Responsibilities

Procurement & Bid Management

• Manage supplier prequalification, competitive bidding, and subcontractor selection.
• Prepare and issue RFPs, including commercial requirements and technical specifications.
• Coordinate bid clarifications, evaluations, negotiations, and contract awards.
• Review and negotiate subcontract terms and conditions.
• Prepare contract award recommendations and execute subcontract agreements.
• Ensure procurement activities meet project schedules and governance requirements.

Subcontract Administration

• Manage multiple subcontracts, including cost, schedule, milestones, and deliverables.
• Monitor supplier performance, progress, and contractual compliance.
• Negotiate and administer change orders, variations, and supplier claims.
• Review milestone payments and verify completion of contractual deliverables.
• Identify contractual risks and implement mitigation strategies.
• Coordinate the timely delivery of equipment, materials, and technical documentation.
• Maintain accurate contract records, reporting, and tracking registers.
• Manage subcontract closeout activities.

Qualifications & Experience

• Minimum 5 years of experience in procurement, subcontract management, or contract administration.
• Diploma or bachelor's degree in Engineering, Business, Finance, Science, Law, or a related discipline.
• Experience managing multimillion-dollar subcontracts within complex capital projects.
• Experience in shipbuilding, marine construction, heavy industrial, or large-scale infrastructure projects is preferred.
• Strong knowledge of procurement processes, contract negotiations, supplier management, and risk mitigation.
• Ability to independently administer multiple subcontracts, including at least 10 concurrent agreements.
• Experience preparing RFPs, evaluating bids, negotiating commercial terms, and managing contract awards.

Eligibility Requirements

• Must be a Canadian Citizen or Permanent Resident.
• Must be eligible to obtain Reliability Status and Controlled Goods clearance before starting employment.
• Must be available to work onsite in North Vancouver for the first three months, followed by a hybrid arrangement.