Grant Writing & Management Coordinator

Job Title: Grant Writing & Management Coordinator

Location: North York (in-person, daily)

Job Type: Full-Time (40 hours per week)

Working Days/Hours: Monday to Thursday, 9 am - 6 pm, Friday: 9 am - 1 pm (flexible)

Reports To: Office Manager

Salary Range: 60-65k CAD + Bonus per grant execution (can get up to 15-20k+ annually)

Benefit: No

Vacation: 15 days

About Our Employer:

Our employer is a dynamic Jewish Orthodox nonprofit organization dedicated to providing support services to the community. With a strong commitment to social impact, the organization focuses on delivering essential resources, fostering empowerment, and creating sustainable change through strategic partnerships and funded initiatives. The team operates with compassion, professionalism, and a results-driven approach, ensuring that every program makes a meaningful difference in the lives of those served.

Job Summary:

The Grant Writing & Management Coordinator is responsible for securing and stewarding funding to advance the organization's mission and programs. This role oversees the full grant lifecycle—from prospect research and proposal development to submission, follow-up, and compliance reporting. The ideal candidate will be a highly organized, persuasive writer with strong project management skills, capable of balancing multiple deadlines while maintaining meticulous records of funding opportunities and outcomes.

Key Responsibilities:

• Research and identify aligned grant opportunities from foundations, corporations, and government sources
• Develop compelling grant proposals, letters of intent, and supporting documents
• Manage the end-to-end submission process for all grant applications
• Conduct follow-up communications with funders post-submission
• Maintain a comprehensive calendar to track deadlines and reporting requirements
• Prepare and submit timely reports and claims for active grants
• Prioritize funding opportunities based on organizational needs and deadlines
• Gather and synthesize data to strengthen funding requests
• Create and maintain organized grant documentation and project files
• Manage reporting for legacy grants awarded prior to tenure

Produce monthly reports detailing:

• Active grants (name, award amount, disbursements, balance, next steps)
• Submitted applications (pending decisions with full financial details)
• Pipeline opportunities (in-progress applications with status updates)
• Support additional development initiatives as needed

Requirements:

• Bachelor's degree in English, Communications, Nonprofit Management or related field
• 2+ years professional grant writing experience with demonstrated success
• Portfolio of awarded grants (foundation, corporate and/or government)
• Exceptional persuasive writing and editing abilities
• Strong research and data analysis skills
• Meticulous attention to detail and compliance requirements
• Advanced organizational and project management capabilities
• Proficiency with grant databases and management software
• Ability to translate programmatic work into compelling narratives
• Self-directed with ability to manage competing deadlines
• Knowledge of nonprofit funding cycles and reporting standards