Office administrator jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 month ago
Intake & Administrative Coordinator
Partners Community Health
Mississauga, ON
Added 1 month ago
SU
Payroll, Accounting & Office Administrator-Temporary Position-Canada
SFS USA | Construction
South Dundas, ON
- Full-time
Payroll, Accounting & Office Administrator (Temporary Maternity Leave Position)
Added 1 month ago
SH
Office Coordinator
Senior Helpers of White Rock, BC, Canada
Surrey, BC
- Full-time
…friendly, organized, dependable, and detail-oriented Admin & Office Assistant to support our growing team and help keep our office operations running…
Added 1 month ago
DH
Front Office Manager
Delta Hotels and Resorts®
Halifax, NS
- Full-time
Promote interdepartmental cooperation to ensure seamless guest experiences across Front Office, Housekeeping, Sales, and F&B.
Added 1 month ago
Privacy Officer & Senior Legal Counsel
FortisBC
Surrey, BC · Vancouver, BC · Kelowna, BC
Added 1 month ago
PA
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
- $75,000 to $90,000 CAD / year
- Contract
Our client is a leading commercial real estate developer based in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean,…
Added 1 month ago
KI
Administrative Technician- Human Resources
Kruger Inc.
Montreal, QC
- Full-time
Proficiency with Microsoft Office and various computer tools.
Added 1 month ago
WT
Customer Service & Office Administrator
WBM Technologies
Winnipeg, MB
- Full-time
The Customer Service & Office Administrator supports customers and internal teams through order processing, customer service, inventory coordination, and day-to-day office administration.…
Added 1 month ago
SC
Office Manager
Service Corporation International
Toronto, ON
- Full-time
Orders supplies for the office and completes inventory counts
Added 1 month ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
Pearson VUE offers a great environment to start or grow your career, we are now hiring for a part time Test Administrator to join our team in Halifax, Nova Scotia.
Added 1 month ago
S
Office Manager – Toronto
Solactive
Toronto, ON
- Full-time
You'll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our…
Added 1 month ago
SH
Admin/Office Coordinator/Scheduler
Senior Helpers of White Rock, BC, Canada
Surrey, BC
- Full-time
…friendly, organized, dependable, and detail-oriented Admin & Office Assistant to support our growing team and help keep our office operations running…
Added 1 month ago
SE
Office Administrator, Trucking
Source Energy
AB · Northern Sunrise County, AB
- Full-time
The Office Administrator, Trucking assists in the daily operations of the trucking organization, ensuring compliance with transportation regulations. Additionally, this role works very…
Added 1 month ago
AW
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
- Full-time
Added 1 month ago
JI
Office Manager
J.D. Irving, Limited
Concord, ON
- Full-time
Hybrid Work Schedule (if applicable) to provide you the flexibility to work from home up to 2 days per week
Added 1 month ago
Area Office Coordinator (Rosetown, Plenty, Brock, SK)
Simplot
Kindersley, SK
Help organize, maintain, and coordinate office records and files, perform basic bookkeeping functions, and complete daily cash reports.
Added 1 month ago
Administrative Technician
BRP
Valcourt, QC
Added 1 month ago
BG
Office Administrator
Brandt Group of Companies
Saguenay, QC · Chicoutimi, QC
- Full-time
Must possess excellent communication/organizational skills
Added 1 month ago
R
Office Manager
ROSEN
Calgary, AB
- Full-time
ROSEN is looking for an Office Facilities Manager that will be based in Calgary, Alberta. This position reports directly to the Country Manager Proficient Integrity Division Canada and will…
Added 1 month ago
VO
Chief Administrative Officer
Village Of Acme
Acme, AB
- Full-time
Added 1 month ago
MD
Internal Audit Investigator - Administrative Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8:00 a.m
Added 1 month ago
GL
Talent & Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Télétravail (1 jour par semaine) pour favoriser un sain équilibre travail-vie personnelle
Added 1 month ago
M
Office Manager (Toronto)
Magnific
Toronto, ON
- Full-time
We’re looking for an Office Manager to take ownership of the day-to-day operations of our Toronto office and help create a welcoming, organized and inspiring workplace for everyone at…
Added 1 month ago
FP
Sales and Office Administrator
FASTSIGNS Parker/Castle Rock
Surrey, BC
- Full-time
…career, not just another job, then come join our team as a Sales…
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Brampton, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Brampton location.

Telescope Recruitment

Office Administrator

Vaughan, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Jul 10, 2026

Original job description

Our employer is a privately held company, one of Canada's largest private travel companies, specializing in faith groups, corporate and leisure travel, as well as customized tours.

Position Overview

We are seeking a highly organized, service-driven Office Administrator (Thornhill) to support daily operations across our Travel and Tours divisions.

This role sits at the center of the organization, combining reception duties, administrative coordination, and travel operations support. You will act as a key point of contact for clients, suppliers, and internal teams, ensuring smooth day-to-day execution across a high-volume, fast-paced travel environment.

The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while maintaining a high standard of accuracy and client service.

Key Responsibilities

Administrative & Operational Support

Provide day-to-day administrative support to travel consultants, IHTours Groups department, and management
Prepare and format client-facing documents including itineraries, confirmations, invoices, and travel packages
Maintain organized digital and physical filing systems across client records, bookings, and financial documentation
Assist with general administrative tasks as required across departments

Group Travel & Booking Support

Assist with booking-related administrative tasks, including data entry, confirmations, and supplier follow-ups
Maintain accurate records of all groups, passengers, and leads within CRM and internal systems
Develop familiarity with group travel requirements across faith-based, special interest, and event-driven programs
Provide support in managing multiple active group files with varying timelines and service expectations

Front Desk Coverage

Serve as a point of contact for incoming calls, emails, and in-office visitors
Manage front desk operations with a professional, client-focused approach
Maintain a welcoming, organized, and professional office environment

Client & Supplier Coordination

Handle incoming customer service inquiries from prospective and existing clients with a solution-oriented mindset
Assist in maintaining ongoing communication with clients to support retention and repeat business
Set up and coordinate in-office and virtual training sessions with suppliers

Systems & Data Management

Input and maintain data across CRM systems, booking platforms, and internal tools
Ensure accuracy and consistency of client information, booking details, and billing records
Support travel advisors with administrative workflows and system updates

Office Coordination & Team Support

Coordinate internal communication across departments to ensure alignment and efficiency
Manage office supplies, scheduling, and general administrative logistics
Support onboarding of new employees with administrative setup
Assist in organizing internal meetings, travel arrangements, and company events
Participate in training sessions, industry events, and internal initiatives as required

Requirements

Experience

2–5 years in an administrative, office support, or coordinator role
Experience in travel, hospitality, or a service-driven environment is a strong asset
Exposure to group travel coordination or high-volume client servicing is preferred

Technical Skills

Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Comfortable working across multiple systems including CRM platforms, booking tools, and invoicing systems
High attention to detail in data entry, documentation, and record-keeping

Profile (What You Must Be)

Highly organized with strong attention to detail
Able to manage multiple priorities in a fast-paced, deadline-driven environment
Proactive and solution-oriented, with a strong sense of ownership
Strong communicator with a professional and client-focused approach
Team-oriented, but capable of working independently when required
Calm under pressure and capable of handling high-volume workloads

Nice to Have

Experience with travel industry
Knowledge of travel documentation (tickets, itineraries, visas)
TICO certification (or willingness to obtain)
Experience supporting multiple departments or business units

Why Join

Work with a well-established and growing Canadian travel organization
Exposure to corporate travel, leisure, and global group tour operations
Collaborative team environment with hands-on learning opportunities
Clear pathway for growth into travel operations or consulting roles

Compensation

Salary range: 50-55k
Benefits: Yes
Growth opportunities within operations and travel advisory teams
Vacation days: 10 days

Apply on LinkedIn About employer

More about this job

Responsibilities

The Office Administrator will provide administrative support to travel consultants and management, assist with booking-related tasks, and manage front desk operations. This role also involves maintaining organized filing systems and ensuring smooth communication across departments.

Requirements

Candidates should have 2-5 years of experience in an administrative or office support role, preferably in travel or hospitality. Strong proficiency in Microsoft Office and attention to detail are essential, along with the ability to manage multiple priorities in a fast-paced environment.

Skills

Organizational Skills
Client Service
Data Entry
Communication
Attention to Detail
Proactive
Teamwork
Problem Solving
Microsoft Office
CRM Systems
Travel Coordination
Administrative Support
Time Management
Office Management
Customer Service
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Travel
Administrative Support
Client Service
CRM
Microsoft Office
Data Entry
Booking
Itineraries
Invoices
Office Management
Communication
Group Travel
Customer Service
Problem Solving
Organizational Skills
Time Management

Report this job

Hiring at a glance

Advertised starting pay

Where work happens