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Added 36 mins ago
Project Coordinator - Live Events & Scenery
Scene Ideas Inc.
Richmond, BC
$24 to $28 CAD / hour
Contract
The Project Coordinator - Live Events & Scenery is a project-support position that assists the Project Management, Sales, and Operations teams with the organization of live-event projects.
Added 52 mins ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
…deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts and/or…
Added 1 hour ago
Coordinator, Region Office Operations - Sudbury, ON
IG Wealth Management
ON · Ontario, Canada
Internship
Client service orientation – Understanding and addressing the needs and perspectives of internal and external clients
Added 1 hour ago
Case Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
The Case Coordinator will determine program eligibility and assess the need for care at home or in a personal care home for the elderly or infirm adult. He/she will coordinate the delivery…
Added 2 hours ago
Coordonnateur-trice des représentants en transport et service à la clientèle / Transport and Customer Service Representative Coordinator
Nature's Touch Frozen Foods
Montreal, QC
Full-time
Entrez les commandes client dans l'ERP, en entrant toutes les données pertinentes.
Added 2 hours ago
Coordonnateur-trice des représentants en transport et service à la clientèle / Transport and Customer Service Representative Coordinator
Nature's Touch Frozen Foods
Montreal, QC
Full-time
Entrez les commandes client dans l'ERP, en entrant toutes les données pertinentes.
Added 2 hours ago
Coordinator, Construction Services
Defence Construction Canada
MB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 2 hours ago
Senior Executive Assistant & Governance Coordinator
University of Ottawa
Ottawa, ON
Full-time
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to…
Added 2 hours ago
Project Quality Coordinator
Pearl Recruitment
Calgary, AB
Full-time
Our client is a full-service EPCM firm made up of experienced professionals with extensive backgrounds across the oil and gas industry.
Added 2 hours ago
Clerk Typist
Health Sciences North
ON · Sudbury, ON
Under the general direction of the Coordinator, Sudbury Breast Screening and Assessment Service.
Added 3 hours ago
Admin/Office Coordinator/Scheduler
Senior Helpers of White Rock, BC, Canada
Surrey, BC
Full-time
This is an excellent opportunity for someone who enjoys working with people, staying organized, providing excellent customer service, and supporting a fast-paced team.
Added 3 hours ago
Inforce Specialist, Branch Office Coordinator, 12-month contract
Canada Life
Saskatoon, SK
Full-time
The Branch Office Coordinator/In-force Specialist is an in-office position responsible for general branch administration including office reception, handling incoming and outgoing mail, and…
Added 3 hours ago
Program Coordinator, Undergraduate Medical Education
University of Calgary
Calgary, AB
Full-time
…cross-functional departments. Provides training and support to Program Coordinator colleagues as required. Demonstrates strong communication, leadership, facilitation, and client service…
Added 4 hours ago
Logistics Coordinator
DelGate Logistics
Vancouver, BC
Full-time
Role Description The Logistics Coordinator is a full-time, on-site role based in Vancouver, BC. This position is responsible for coordinating daily warehouse and transportation operations,…
Added 6 hours ago
Health and Safety Administrative Support Coordinator (2026-9623)
Johnston Equipment
Mississauga, ON
Full-time
Johnston Equipment is a dynamic team working together for a common goal: client satisfaction. At GNJ every client and employee is valued and important.
Added 6 hours ago
Home Care Scheduling Clerk (Clerk III)
Prairie Mountain Health
Souris, MB
Full-time
…Clerk III is responsible for the scheduling and assignment of client visits by the Home Care Direct Service Staff . The Home Care Scheduling Clerk III is also responsible for the…
Added 6 hours ago
Service Coordinator - Sherwood Park Hyundai
AutoCanada Inc.
Sherwood Park, AB
$19 to $23 CAD / hour
Full-time
Assisting the Service Manager with the day-to-day operations of the Service Department, helping to manage client inquires and concerns.
Added 6 hours ago
Food Share Coordinator
The Salvation Army in Canada
Hazelton, BC
Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 6 hours ago
Child Facilitator
The Salvation Army in Canada
Calgary, AB
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 6 hours ago
Junior Consultant, Production Support (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
Full-time
Behind the scenes, but ahead of the curve: help us develop the next-generation public service media organization.
Added 7 hours ago
Supervised Instructor Therapist
Intellectual Biceps Limited (IB)
Markham, ON
Part-time
This is an IN - Home position and the therapist is to travel to the client's home in Scarborough and Markham for 15-20 hours per week. Evening availability is needed.
Added 7 hours ago
Child Facilitator
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 8 hours ago
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
$25.82 CAD / hour
Temporary
Within the context of a client and family centered model of care and, in accordance with Vancouver Coastal Health’s (VCH) values, “ We Care for Everyone, We are Always Learning, and We…
Added 8 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 8 hours ago
Property Services Coordinator
BGIS
AB · Alberta, Canada
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…

TESC Contracting

Services Coordinator

Sudbury, ON, Canada
Greater Sudbury, ON, Canada

Job type: Full-time
Apply by: Oct 15, 2026
Posting language: English
Posted: Sep 15, 2026

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Applications open in a new tab.

Original job description

We are seeking a highly organized and proactive Services Coordinator to support our Services team in the successful delivery of maintenance, shutdown, and service-related work. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people, resources, and information, and takes pride in ensuring operations run smoothly and efficiently.

What You’ll Do

Support the coordination of manpower, equipment, materials, and resources for maintenance and service activities.
Assist with workforce requests, scheduling, and logistical planning.
Support estimating activities and prepare client quotes for manpower requests.
Coordinate shutdown planning activities and maintain related tracking tools.
Organize and support meetings with clients, vendors, and internal stakeholders.
Review project and maintenance data for accuracy and completeness.
Ensure invoices and supporting documentation are accurate and properly maintained.
Assist with monthly cost reporting and cost tracking activities.
Work with Accounts Payable and Accounts Receivable to resolve discrepancies.
Support payroll and timesheet administration as required.
Obtain quotations and prepare purchase order requisitions.
Coordinate material and equipment purchases, deliveries, and vendor communications.
Research suppliers and service providers to support purchasing activities.
Build and maintain strong relationships with vendors, subcontractors, and clients.
Maintain organized electronic and hard-copy project documentation.
Prepare and update reports, schedules, quotations, change orders, and project records.
Assist with project scheduling and administrative support activities.
Ensure documentation is accurate, current, and compliant with company procedures.

What You Bring

Post-secondary education in Business Administration, Construction Management, Project Administration, or a related field is preferred.
Minimum of three (3) years of experience in an administrative, project coordination, or service coordination role.
Experience in industrial construction, maintenance, or a related industry is considered an asset.
Strong proficiency with Microsoft Office, particularly Excel and Word.
Experience with Jonas, MS Project, or similar software is an asset.
Valid Ontario Class G Driver's Licence.
Strong organizational and time management abilities.
Ability to work independently and collaboratively in a team environment.

What We Offer You

At TESC, we offer a competitive total rewards package designed to support your career, well-being, and future.

Competitive compensation, including performance-based incentives.
100% employer-paid health benefits.
Progressive employer-matched pension plan.
Paid vacation, sick days, and statutory holidays.
Ongoing career development and advancement opportunities.
The opportunity to work on complex, high-impact industrial projects.
A strong safety culture and team-oriented environment where people support one another.

The salary for this role is under review. Salary will be commensurate with experience.

TESC is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

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More about this job

Responsibilities

Coordinate manpower, equipment, materials, scheduling, shutdown planning, purchasing, and communications for maintenance and service work. Maintain accurate project records, quotations, invoices, cost reports, schedules, and other documentation while supporting clients, vendors, and internal teams.

Requirements

A post-secondary education in Business Administration, Construction Management, Project Administration, or a related field is preferred, along with at least three years of administrative, project coordination, or service coordination experience. Candidates should be proficient in Microsoft Office, have strong organizational and time-management skills, hold a valid Ontario Class G driver's licence, and be able to work independently and collaboratively; industrial experience and Jonas or MS Project experience are assets.

Skills

Service Coordination
Workforce Scheduling
Logistical Planning
Estimating
Shutdown Planning
Project Coordination
Cost Tracking
Invoice Administration
Accounts Payable
Accounts Receivable
Payroll Administration
Procurement
Vendor Management
Project Documentation
Microsoft Excel
Microsoft Word

Benefits

Performance-Based Incentives
Employer-Paid Health Benefits
Employer-Matched Pension Plan
Paid Vacation
Paid Sick Days
Paid Statutory Holidays
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Maintenance
Shutdown Planning
Service Coordination
Industrial Construction
Workforce Scheduling
Manpower Coordination
Equipment Coordination
Materials Coordination
Estimating
Client Quotes
Project Scheduling
Cost Reporting
Cost Tracking
Invoices
Accounts Payable
Accounts Receivable
Payroll
Timesheets
Purchase Orders
Procurement
Vendor Communications
Subcontractors
Project Documentation
Change Orders
Microsoft Office
Microsoft Excel
Microsoft Word
Jonas
MS Project

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