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Added 2 mins ago
KC
Administrative assistant - office
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Kamloops, BC
- $28.85 to $30 CAD / hour
- Full-time
- On-site
Added 3 mins ago
EG
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- From $36.6 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 3 mins ago
DS
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- From $30 CAD / hour
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Oversee and co-ordinate office administrative procedures
Added 8 mins ago
TS
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Experience in performing administrative tasks.
Added 8 mins ago
SS
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Added 8 mins ago
Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
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We have four executives, all moving quickly, and none of them should be spending their time coordinating administrative work - that's where you come in. This is one of those roles where, if…
Added 8 mins ago
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Added 8 mins ago
Back of House Coordinator
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F&
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Added 8 mins ago
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Added 8 mins ago
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Added 8 mins ago
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AC
Sr. Manager, Philanthropy
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Added 10 mins ago
JC
Administrative assistant
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- From $30 CAD / hour
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Added 18 mins ago
CV
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- From $38 CAD / hour
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Review and evaluate new administrative procedures
Added 22 mins ago
UG
Office manager
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- From $37 CAD / hour
- Full-time
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Review and evaluate new administrative procedures
Added 23 mins ago
VA
Procurement Project Specialist
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Added 25 mins ago
LC
Operations chief
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Montréal, QC
- From $70,000 CAD / year
- Full-time
- On-site
Manage the operations of a department providing several administrative services
Added 27 mins ago
AC
Administrative specialist - medical
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- From $38 CAD / hour
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Added 32 mins ago
PD
Executive assistant
PATRICIA DEGUARA COURTIER IMMOBILIER INC.
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- From $36 CAD / hour
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Added 37 mins ago
VA
Veterinary Reception, Client Care, London Regional Veterinary Emergency & Referral Hospital
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- Internship
Added 38 mins ago
T
Manager, Customer Experience II - Fixed Term Contract
TD
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- Full-time
Administer complex daily branch administrative duties
Added 38 mins ago
NR
Formalities Clerk (Intellectual Property)
Norton Rose Fulbright
Montreal, QC
- Full-time
As a Formalities Clerk (Intellectual Property), you will provide high-quality administrative and procedural support in relation to intellectual property formalities by applying established…
Added 38 mins ago
TS
Caseworker
The Salvation Army Canada and Bermuda Territory
Kitchener, ON
- Full-time
Added 38 mins ago
A
Parajuriste***Paralegal
Aliaxis
CA - IDS - Office
- Full-time

TextLayer

Executive Operations Lead

Remote, Canada

Remote

$100,000 to $150,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $100,000 to $150,000 CAD / year
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Oct 9, 2026

Original job description

About Textlayer

TextLayer helps enterprises and funded startups deploy advanced AI systems. We work with organizations across fintech, healthtech, and other sectors to bridge the gap between AI potential and practical implementation.

Our approach combines deep technical expertise with proven frameworks to accelerate development and ensure production-ready results. From bespoke AI workflows to agentic systems, we help clients adopt AI that actually works in their existing tech stacks.

We're on a mission to help address the implementation gap that over 85% of enterprise clients experience in adding AI to their operations and products. We're looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.

If you're excited to work on foundational AI infrastructure, solve complex problems for diverse clients, and help define what agentic software looks like in practice, we'd love to meet you.

The Role

The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the business running smoothly, and making TextLayer a place people love working.

TextLayer is an AI-native company, and this role is designed that way. The routine work (drafting emails, scheduling, invoicing and follow-ups, account provisioning) should run on AI-assisted workflows that you build, monitor, and improve. That leaves your time for what most needs a person: relationships, judgment, and culture.

Key Responsibilities

Executive support, automated where possible

Support the executive team with scheduling, inbox and calendar management, meeting prep, and follow-through
Draft leadership communication
Manage invoicing end to end: sending invoices, tracking payment status, and following up on overdue accounts
Handle account and tool provisioning for new hires and projects
Identify repetitive tasks and build or configure AI-assisted workflows to handle them, working with our engineers where needed
Document processes so the business keeps running consistently as the team grows

Culture and team experience

Plan and host team meetups, socials, and offsites, including coordinating travel and logistics
Own staff recognition: gifts, milestones, welcome experiences for new hires, and celebrations
Help keep a distributed, project-based team feeling connected
Gather feedback on what's working for the team and bring it to leadership

Business operations and exec-team partnership

Support hiring operations & onboarding logistics
Help leadership with operating cadence: meeting rhythms, planning cycles, and tracking priorities
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Serve as a trusted, discreet partner to the leadership team on sensitive matters

What You'll Bring

Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
Excellent written communication and sound judgment, with the ability to draft in someone else's voice and know when to escalate
Strong ownership: you spot gaps and fix them without being asked, and you follow things through
Genuine enthusiasm for AI tools and automation, whether you've built workflows with tools like Zapier, Make, or n8n, used LLMs in your daily work, or are eager to learn quickly
Warmth and energy for people: you enjoy bringing teams together and make others feel valued
Discretion and professionalism with confidential information
Comfort with Google Workspace and modern SaaS tools
Willingness to travel for team events and company needs

Bonus Points

Experience in a startup, consultancy, or professional services firm
Experience coordinating events, offsites, or team programs
Basic finance operations experience (invoicing, accounts receivable, bookkeeping tools)
Light technical aptitude, such as scripting, APIs, or no-code automation
Experience supporting a remote or distributed team

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More about this job

Responsibilities

The Executive Operations Lead will manage executive support, business operations, and team culture through AI-assisted workflows. They are responsible for streamlining administrative tasks, coordinating team events, and acting as a strategic partner to the leadership team.

Requirements

Candidates should have experience as an executive assistant, chief of staff, or operations manager with strong organizational and communication skills. Proficiency in modern SaaS tools and a genuine enthusiasm for implementing AI-driven automation are essential for this role.

Skills

Executive support
Operations management
AI automation
Workflow design
Calendar management
Invoicing
Project coordination
Event planning
Team culture
Process documentation
Google Workspace
SaaS tools
Communication
Problem solving
Vendor management
Onboarding

Remote locations

Ottawa, Ontario, Canada

Remote locations (standardized)

Ottawa, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Operations Manager
AI
Automation
Zapier
Make
n8n
LLMs
Google Workspace
SaaS
Invoicing
Onboarding
Project Management
Event Coordination
Distributed Team
Process Improvement
Administrative Support
Vendor Management
Compliance
Fintech
Healthtech
Startups
Agentic Systems
Workflow Optimization

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