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Added 44 mins ago
ST
Assistant brand manager - advertising
Subway T1
Etobicoke, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Added 1 hour ago
HR
OCS Senior Engineer
Hitachi Rail
Mississauga, ON
- Full-time
Knowledge of the Design and Development processes, related procedures and instructions, KPIs
Added 1 hour ago
HW
Financial Controller
H.C. Winter Search
Brampton, ON
- Full-time
Reporting to the Director of Finance & Strategy, you will work closely with the Billing & Revenue Operations Manager and other teams to strengthen financial processes, support our US…
Added 2 hours ago
K
Senior Manager - Senior Tech Lead – AI & Technology Transformation
KPMG
Montreal, QC
- Full-time
…hands-on technical contributor, supporting our clients in the design, integration, and industrialization of generative and agentic AI…
Added 2 hours ago
K
Senior Manager - Senior AI Architect
KPMG
Montreal, QC
- Full-time
Design and lead complex, secure, and scalable AI-native architectures across cloud, hybrid, and multi-platform environments.
Added 2 hours ago
SS
Marketing project manager
Sztar Solutions Ltd.
Calgary, AB
- From $36.1 CAD / hour
- Full-time
- On-site
Added 2 hours ago
H
Senior Project Manager, Power Generation
HDR
Saskatoon, SK
- Full-time
Guide design or consulting work in the manager’s area of engineering expertise.
Added 2 hours ago
MS
Residential Construction Project Manager
Menno S. Martin Contractor Limited
Waterloo, ON
- Full-time
We are looking for a motivated, organized, and experienced Residential Construction Project Manager / Estimator to join our growing team. This position is ideal for someone who enjoys…
Added 2 hours ago
S
Building Coordinator
SYSTRA
Montreal, QC
- Full-time
Assisting The building design manager to comply with design intent and to maintain it through delivery.
Added 3 hours ago
AA
Engineering manager
Ascension Automation Solutions Ltd.
Cambridge, ON · Oakville, ON
- From $72.35 CAD / hour
- Full-time
Provide detailed information and guidance to clients on project analysis and design
Added 3 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 3 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…You will be part of a global team and report to the Senior Manager; IT Audit located in Bolton. The Senior Manager, IT Audit reports to the VP, Internal Audit, who reports to the Audit…
Added 3 hours ago
CM
Manufacturing Engineering Co-op
Clarius Mobile Health
Vancouver, BC
- $25 to $28 CAD / hour
- Temporary
…technical support. This role supports the Manufacturing Engineering Manager in driving improvements in production efficiency, increasing quality, and reducing costs. This role requires…
Added 4 hours ago
S
Business Development Manager(Toronto/Vancouver)
Soundbox
Vancouver, BC
- Full-time
We are looking for a driven and results-oriented Business Development Manager to join our growing Canada team. In this role, you will play a key part in expanding Soundbox’s presence in the…
Added 4 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 4 hours ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 4 hours ago
CL
COORDINATOR, EVENTS AND ACTIVATIONS - STUDENT RECRUITMENT
Collège LaSalle, Montréal
Portage-du-Fort, QC
- Full-time
Design and execute open days and discovery days from A to Z;
Added 4 hours ago
CO
IS Business Analyst
City of Vernon, BC
BC · British Columbia, Canada
- Full-time
Reporting to the Manager, Enterprise Digital Transformation, this position supports the City's digital transformation efforts through the analysis, design, implementation, and continuous…
Added 5 hours ago
BE
Project Manager
Battlefield Equipment Rentals
ON · Stoney Creek, ON
- Full-time
We have an immediate opening for a Project Manager, working out of our Stoney Creek location. Our Project Manager will oversee projects from inception to completion - planning, executing,…
Added 5 hours ago
N
Senior Software Developer - Networking (Flow)
Nutanix
Vancouver, BC
- $151,000 to $227,000 CAD / year
- Full-time
Adapt best engineering practices, including the creation of clear functional specs, design documents, and test plans, while ensuring code hygiene and thorough testing.
Added 5 hours ago
A
Architecte de solution WEB
Astek
Montreal, QC
- Full-time
Ton futur Manager, te proposera ensuite d’échanger autour de cette opportunité, de ton parcours et de tes attentes !
Added 5 hours ago
SS
Customer Success Manager
Sodales Solutions
Toronto, ON
- Full-time
The Customer Success Manager plays a critical role in driving customer retention, satisfaction, and growth by leveraging data, insights, and cross-functional collaboration. This position is…
Added 6 hours ago
JC
Marketing project manager
Jbenedict Cleaning Services
Kelowna, BC
- $38.5 to $40 CAD / hour
- Full-time
- On-site
Design, conduct and analyze quantitative and qualitative research projects
Added 6 hours ago
Team Leader, Aftermarket
Velan Inc.
Montreal, QC
Velan is a global leader in the design and manufacture of industrial valves. Founded in Montreal, the company is recognized for the quality of its products, its technical expertise, and its…
Added 6 hours ago
Specialist, Talent Acquisition
Velan Inc.
Montreal, QC
Velan is a global leader in the design and manufacturing of industrial valves. Founded in Montreal, the company is recognized for the quality of its products, technical expertise, and a…

TextLayer

Executive Operations Lead

Remote, Canada

Remote

$100,000 to $150,000 CAD / year · Full-time

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Job details

Pay: $100,000 to $150,000 CAD / year
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Oct 9, 2026

Original job description

About Textlayer

TextLayer helps enterprises and funded startups deploy advanced AI systems. We work with organizations across fintech, healthtech, and other sectors to bridge the gap between AI potential and practical implementation.

Our approach combines deep technical expertise with proven frameworks to accelerate development and ensure production-ready results. From bespoke AI workflows to agentic systems, we help clients adopt AI that actually works in their existing tech stacks.

We're on a mission to help address the implementation gap that over 85% of enterprise clients experience in adding AI to their operations and products. We're looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.

If you're excited to work on foundational AI infrastructure, solve complex problems for diverse clients, and help define what agentic software looks like in practice, we'd love to meet you.

The Role

The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the business running smoothly, and making TextLayer a place people love working.

TextLayer is an AI-native company, and this role is designed that way. The routine work (drafting emails, scheduling, invoicing and follow-ups, account provisioning) should run on AI-assisted workflows that you build, monitor, and improve. That leaves your time for what most needs a person: relationships, judgment, and culture.

Key Responsibilities

Executive support, automated where possible

Support the executive team with scheduling, inbox and calendar management, meeting prep, and follow-through
Draft leadership communication
Manage invoicing end to end: sending invoices, tracking payment status, and following up on overdue accounts
Handle account and tool provisioning for new hires and projects
Identify repetitive tasks and build or configure AI-assisted workflows to handle them, working with our engineers where needed
Document processes so the business keeps running consistently as the team grows

Culture and team experience

Plan and host team meetups, socials, and offsites, including coordinating travel and logistics
Own staff recognition: gifts, milestones, welcome experiences for new hires, and celebrations
Help keep a distributed, project-based team feeling connected
Gather feedback on what's working for the team and bring it to leadership

Business operations and exec-team partnership

Support hiring operations & onboarding logistics
Help leadership with operating cadence: meeting rhythms, planning cycles, and tracking priorities
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Serve as a trusted, discreet partner to the leadership team on sensitive matters

What You'll Bring

Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
Excellent written communication and sound judgment, with the ability to draft in someone else's voice and know when to escalate
Strong ownership: you spot gaps and fix them without being asked, and you follow things through
Genuine enthusiasm for AI tools and automation, whether you've built workflows with tools like Zapier, Make, or n8n, used LLMs in your daily work, or are eager to learn quickly
Warmth and energy for people: you enjoy bringing teams together and make others feel valued
Discretion and professionalism with confidential information
Comfort with Google Workspace and modern SaaS tools
Willingness to travel for team events and company needs

Bonus Points

Experience in a startup, consultancy, or professional services firm
Experience coordinating events, offsites, or team programs
Basic finance operations experience (invoicing, accounts receivable, bookkeeping tools)
Light technical aptitude, such as scripting, APIs, or no-code automation
Experience supporting a remote or distributed team

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More about this job

Responsibilities

The Executive Operations Lead will manage executive support, business operations, and team culture through AI-assisted workflows. They are responsible for streamlining administrative tasks, coordinating team events, and acting as a strategic partner to the leadership team.

Requirements

Candidates should have experience as an executive assistant, chief of staff, or operations manager with strong organizational and communication skills. Proficiency in modern SaaS tools and a genuine enthusiasm for implementing AI-driven automation are essential for this role.

Skills

Executive support
Operations management
AI automation
Workflow design
Calendar management
Invoicing
Project coordination
Event planning
Team culture
Process documentation
Google Workspace
SaaS tools
Communication
Problem solving
Vendor management
Onboarding

Remote locations

Ottawa, Ontario, Canada

Remote locations (standardized)

Ottawa, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Operations Manager
AI
Automation
Zapier
Make
n8n
LLMs
Google Workspace
SaaS
Invoicing
Onboarding
Project Management
Event Coordination
Distributed Team
Process Improvement
Administrative Support
Vendor Management
Compliance
Fintech
Healthtech
Startups
Agentic Systems
Workflow Optimization

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