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Added 13 mins ago
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Senior Software Developer - Networking (Flow)
Nutanix
Vancouver, BC
- $171,000 to $257,000 CAD / year
- Full-time
…non-RTO locations e.g United States, Mexico, Canada): Subject to business requirements, this role may be determined to be remote or in a hybrid capacity. If the selected candidate resides…
Added 13 mins ago
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Communications Senior Manager - 14 Months Contract - Danone Canada
Danone
Boucherville, QC
- $95,000 to $135,000 CAD / year
- Full-time
Danone Canada is looking for a Communications Senior Manager for a 14-month contract. This is an opportunity to play a key role in a people-centric organization with a strong internal…
Added 13 mins ago
WC
Territory Manager
Waste Connections of Canada
Kelowna, BC
- Full-time
The Territory Manager will prospect new business while providing excellent customer service. In this role, you will be reaching out to potential customers by cold calling… a lot! We have a…
Added 13 mins ago
ET
Demand Generation Manager
ExcelSense Technologies Corp.
Vancouver, BC
- Full-time
Reports To: Director of Marketing and Business Development
Added 13 mins ago
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Communications Senior Manager - 14 Months Contract - Danone Canada
Danone
Toronto, ON
- $95,000 to $135,000 CAD / year
- Full-time
Danone Canada is looking for a Communications Senior Manager for a 14-month contract. This is an opportunity to play a key role in a people-centric organization with a strong internal…
Added 28 mins ago
KT
Operations Coordinator
K'en T'em Limited Partnership (KTLP)
Merritt, BC
- Full-time
…the resources that will help them efficiently create, manage and operate business opportunities. We are leaders at putting cross-cultural values at the forefront of our business while…
Added 28 mins ago
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Chef Manager
Dexterra
Oakville, ON
- Contract
Under the general supervision of the District Manager, the Chef Manager is tasked with ensuring the culinary excellence of the location. This includes the planning, preparing, and/or…
Added 28 mins ago
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Manager, Assurance and Accounting - Private Enterprise Services
MNP
Vancouver, BC
- Full-time
Make an impact with our Assurance & Accounting team as a Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business and…
Added 43 mins ago
EB
Senior Executive Assistant
EQ Bank
Toronto, ON
- Full-time
Reporting to the Manager, Executive Office & Board Liaison, you will act as an extension of both the executive and the Executive Office, exercising sound judgment, discretion, and…
Added 43 mins ago
TC
Regional Marketing Manager - Quebec Zone
Toyota Canada Inc.
Brossard, QC
- Full-time
…professional to join its Marketing department. Reporting to the Manager, Toyota Retail Marketing, the successful candidate will champion effective, efficient and on-brand marketing across…
Added 43 mins ago
GW
Senior Manager, Trademark Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and…
Added 43 mins ago
GW
Senior Manager, Patent Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and…
Added 44 mins ago
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Associate Manager, Strategy, Performance & Chief of Staff
Manulife
Toronto, ON
- Full-time
Support the development, refresh, and execution of the Audit function’s strategy and annual priorities.
Added 58 mins ago
RB
Wealth Advisor
Royal Bank of Canada
Calgary, AB
- Full-time
As a Wealth Advisor, you will be responsible for managing a selection of clients, providing proactive advice and support to those clients and working closely with the lead Portfolio…
Added 58 mins ago
Assistant Marketing Mgr - Coors Light
Molson Coors
Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 1 hour ago
DG
Manager, Restructuring
Doane Grant Thornton LLP
Toronto, ON
- Full-time
As a Manager, Restructuring, your duties and responsibilities will include:
Added 1 hour ago
RM
Recreation Programmer
Recreation Manitoba
Selkirk, MB · East Selkirk, MB
- Full-time
…recreation services which includes planning, implementing, and promoting programs and/or special events, encouraging community involvement, and working in coordination with other community…
Added 1 hour ago
GI
Sales Representative
Grimco, Inc.
Dartmouth, NS
- $45,000 to $60,000 CAD / year
- Full-time
Team Support: Collaborate with the Regional/Branch Sales Manager and Coordinator on sales activities and market insights. Assist with projects such as cataloging, sample mailings, and…
Added 1 hour ago
DG
Senior Manager, Restructuring
Doane Grant Thornton LLP
Toronto, ON
- Full-time
As a Senior Manager, Restructuring, your duties and responsibilities will include:
Added 1 hour ago
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Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Added 1 hour ago
TM
Content Marketing Specialist - MRG Live & Rapseason
The MRG Group
Toronto, ON
- $62,500 to $67,500 CAD / year
- Full-time
Data Analytics & ROI Performance: Extract, interpret, and present advanced monthly performance data (using Facebook Business Manager, Sprout Social, and native platform analytics) to…
Added 1 hour ago
PC
Project Technologist
Pinchin Canada
Kelowna, BC
- Full-time
Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start,…
Added 1 hour ago
TM
Regional Marketing Manager - Quebec Zone
Toyota Motor Corporation
Quebec, QC · Toyota Canada Inc - Quebec Zone
- Full-time
…professional to join its Marketing department. Reporting to the Manager, Toyota Retail Marketing, the successful candidate will champion effective, efficient and on-brand marketing across…
Added 1 hour ago
SB
Account Manager (Mandatory Travel)
Scandinavian Building Services
Saskatoon, SK
- Full-time
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta…
Added 1 hour ago
SP
Project Manager/Senior Project Manager (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
…with all of their commercial construction, interior build-out, and real estate investment and development needs. We accomplish this through seven business units that operate in three core…

TextLayer

Executive Operations Lead

Remote, Canada

Remote

$100,000 to $150,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $100,000 to $150,000 CAD / year
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Oct 9, 2026

Original job description

About Textlayer

TextLayer helps enterprises and funded startups deploy advanced AI systems. We work with organizations across fintech, healthtech, and other sectors to bridge the gap between AI potential and practical implementation.

Our approach combines deep technical expertise with proven frameworks to accelerate development and ensure production-ready results. From bespoke AI workflows to agentic systems, we help clients adopt AI that actually works in their existing tech stacks.

We're on a mission to help address the implementation gap that over 85% of enterprise clients experience in adding AI to their operations and products. We're looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.

If you're excited to work on foundational AI infrastructure, solve complex problems for diverse clients, and help define what agentic software looks like in practice, we'd love to meet you.

The Role

The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the business running smoothly, and making TextLayer a place people love working.

TextLayer is an AI-native company, and this role is designed that way. The routine work (drafting emails, scheduling, invoicing and follow-ups, account provisioning) should run on AI-assisted workflows that you build, monitor, and improve. That leaves your time for what most needs a person: relationships, judgment, and culture.

Key Responsibilities

Executive support, automated where possible

Support the executive team with scheduling, inbox and calendar management, meeting prep, and follow-through
Draft leadership communication
Manage invoicing end to end: sending invoices, tracking payment status, and following up on overdue accounts
Handle account and tool provisioning for new hires and projects
Identify repetitive tasks and build or configure AI-assisted workflows to handle them, working with our engineers where needed
Document processes so the business keeps running consistently as the team grows

Culture and team experience

Plan and host team meetups, socials, and offsites, including coordinating travel and logistics
Own staff recognition: gifts, milestones, welcome experiences for new hires, and celebrations
Help keep a distributed, project-based team feeling connected
Gather feedback on what's working for the team and bring it to leadership

Business operations and exec-team partnership

Support hiring operations & onboarding logistics
Help leadership with operating cadence: meeting rhythms, planning cycles, and tracking priorities
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Serve as a trusted, discreet partner to the leadership team on sensitive matters

What You'll Bring

Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
Excellent written communication and sound judgment, with the ability to draft in someone else's voice and know when to escalate
Strong ownership: you spot gaps and fix them without being asked, and you follow things through
Genuine enthusiasm for AI tools and automation, whether you've built workflows with tools like Zapier, Make, or n8n, used LLMs in your daily work, or are eager to learn quickly
Warmth and energy for people: you enjoy bringing teams together and make others feel valued
Discretion and professionalism with confidential information
Comfort with Google Workspace and modern SaaS tools
Willingness to travel for team events and company needs

Bonus Points

Experience in a startup, consultancy, or professional services firm
Experience coordinating events, offsites, or team programs
Basic finance operations experience (invoicing, accounts receivable, bookkeeping tools)
Light technical aptitude, such as scripting, APIs, or no-code automation
Experience supporting a remote or distributed team

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More about this job

Responsibilities

The Executive Operations Lead will manage executive support, business operations, and team culture through AI-assisted workflows. They are responsible for streamlining administrative tasks, coordinating team events, and acting as a strategic partner to the leadership team.

Requirements

Candidates should have experience as an executive assistant, chief of staff, or operations manager with strong organizational and communication skills. Proficiency in modern SaaS tools and a genuine enthusiasm for implementing AI-driven automation are essential for this role.

Skills

Executive support
Operations management
AI automation
Workflow design
Calendar management
Invoicing
Project coordination
Event planning
Team culture
Process documentation
Google Workspace
SaaS tools
Communication
Problem solving
Vendor management
Onboarding

Remote locations

Ottawa, Ontario, Canada

Remote locations (standardized)

Ottawa, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Operations Manager
AI
Automation
Zapier
Make
n8n
LLMs
Google Workspace
SaaS
Invoicing
Onboarding
Project Management
Event Coordination
Distributed Team
Process Improvement
Administrative Support
Vendor Management
Compliance
Fintech
Healthtech
Startups
Agentic Systems
Workflow Optimization

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