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Added 9 mins ago
BS
General Manager Designate
Blue Shock Executive Search
St. John's, NL
- $75,000 to $85,000 CAD / year
- Full-time
Our Client has been proudly serving local customers for over 35 years, and we continue to grow with the best people on our team! With 66 restaurants in Canada and the US, you need not look…
Added 9 mins ago
GB
Clinical Manager
Grey Bruce Hospice Inc.
Owen Sound, ON
- Full-time
Grey Bruce Hospice is seeking a compassionate, experienced, and forward-thinking Clinical Manager to provide clinical leadership and oversee the clinical operations of Chapman House. As the…
Added 9 mins ago
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Enterprise Account Manager, Platforms
Adyen
Toronto, ON
- Full-time
We are looking for a proactive and adaptable Account Manager to join our team in Toronto. The ideal candidate is a strategic thinker with a hands-on mentality; someone who is eager to help…
Added 9 mins ago
PH
Construction Manager - Water/Wastewater - Permanent - 4293
Parker Huggett - A Division of LRO Staffing
Toronto, ON
- Full-time
…capabilities and ambitions are boundless and empowering their people to succeed is how they make that happen. Join a winning team ready to fuel your…
Added 9 mins ago
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Community Residential Manager
Boardwalk
AB · Edmonton, AB
- Full-time
We pride ourselves in providing the best customer service and helping people find their perfect home. Customer Service is an integral part of our Company Values and we are looking for…
Added 9 mins ago
AM
Pre-Planning Director
Arbor Memorial Inc.
AB · Edmonton, AB
- Full-time
…person’s life? Imagine a career where you can really get to know people, hear about their families, where they came from, and the stories behind their plans for the future. Taking care of…
Added 9 mins ago
WS
Project Financial Controller EPMO
Workplace Safety and Insurance Board (WSIB)
Toronto, ON
- Contract
…provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to…
Added 9 mins ago
WO
Modality Supervisor – X-Ray - Multiple sites
William Osler Health System
Brampton, ON
- Full-time
…driving our vision of world-class health care inspired by our people and…
Added 9 mins ago
WO
Modality Supervisor – X-Ray - Multiple sites
William Osler Health System
Brampton, ON
- Full-time
…driving our vision of world-class health care inspired by our people and…
Added 9 mins ago
TH
Assistant Store Manager Timmins
The Home Depot Canada
Timmins, ON
- Full-time
Assistant Store Managers (ASMs) are responsible for providing Customers with a convenient and enjoyable shopping experience. They work to create an inviting shopping environment for…
Added 9 mins ago
TH
DIRECTEUR ADJOINT DE MAGASIN
The Home Depot Canada
Timmins, ON
- Full-time
Assistant Store Managers (ASMs) are responsible for providing Customers with a convenient and enjoyable shopping experience. They work to create an inviting shopping environment for…
Added 9 mins ago
MI
Scheduling Manager
Mercer International Inc.
Okanagan Falls, BC
- $95,000 to $120,000 CAD / year
- Full-time
Who we are. At Mercer Mass Timber we are exceptional people making mass timber for a more sustainable world. We are North America’s largest Mass Timber Manufacturer, with facilities in…
Added 9 mins ago
MW
Dartmouth- Swing Class 3 Driver
Miller Waste Systems Inc.
Dartmouth, NS
- Full-time
Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities,…
Added 9 mins ago
EE
Commercial Services Analyst
Emera Energy
Halifax, NS
- Full-time
…a permanent position. Reporting to the Commercial Services Manager, you will be responsible for providing data management and analytical support to Emera Energy’s Commercial Team. This role…
Added 9 mins ago
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Product Manager
GreenShield
Toronto, ON
- $94,406 to $142,069 CAD / year
- Full-time
At GreenShield, our culture is where purpose meets passion and performance. Our teams work as one to deliver meaningful, measurable impact for the people and communities we serve.
Added 9 mins ago
DC
Manager, Application Services
Douglas College
New Westminster, BC
- Full-time
…salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited…
Added 9 mins ago
S
DevOps Engineer
SWTCH
Toronto, ON
- Full-time
5+ years of experience in DevOps, release engineering, or build automation, including 3+ years with large-scale distributed infrastructure and client-server architecture
Added 9 mins ago
PH
Estimator & Senior Estimator, ICI Buildings - Permanent - 4299
Parker Huggett - A Division of LRO Staffing
Vaughan, ON
- Full-time
Working directly with the project team who will build the job. You are not passing a number over a wall to people you never speak to again
Added 9 mins ago
ZI
Feature Film Business & Legal Affairs Manager
ZenaTech Inc.
Vancouver, BC
- $85,000 to $95,000 CAD / year
- Full-time
Zena Studios is ZenaTech's creative division. We are building a feature film slate from the ground up, and the people we hire now will shape how we develop, finance, produce, and deliver…
Added 11 mins ago
Assembly Worker
Systemair, Inc.
Bouctouche, NB · Moncton, NB
…size, sales volume, and market share. We employ and empower people to take initiative and make decisions with the best interests of our customers and team at heart by achieving our goals to…
Added 11 mins ago
General Anesthesia Program Manager
Passion Dental Group Inc.
Toronto, ON
This is a unique opportunity for someone who enjoys bringing people, schedules, processes, and clinical operations together. You will serve as the central point of coordination for the…
Added 11 mins ago
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Account Manager, Energy and Retail
NVIDIA
Toronto, ON · Canada, Toronto
- Full-time
…Accelerated Computing, is seeking an Enterprise Sales Account Manager with a proven track record in selling complex technology solutions to our customers within the Energy and Retail…
Added 11 mins ago
Security Specialist
eSentire
Canada
…and drives the enablement and QA programs that keep the SOC’s people, process, and tools continuously…
Added 11 mins ago
Guardian Program Coordinator
Musqueam Indian Band
Vancouver, BC
We are traditional hən̓q̓əmin̓əm̓ speaking people. Today, we are a strong, growing community of over 1,300 members. We live on a small portion of our traditional territory, known as the…
Added 11 mins ago
Saint John- Swing Class 3 Driver
Human Resources
Saint John, NB
Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities,…

TextLayer

Executive Operations Lead

Remote, Canada

Remote

$100,000 to $150,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $100,000 to $150,000 CAD / year
Job type: Full-time
Workplace: Remote
Posting language: English
Posted: Oct 9, 2026

Original job description

About Textlayer

TextLayer helps enterprises and funded startups deploy advanced AI systems. We work with organizations across fintech, healthtech, and other sectors to bridge the gap between AI potential and practical implementation.

Our approach combines deep technical expertise with proven frameworks to accelerate development and ensure production-ready results. From bespoke AI workflows to agentic systems, we help clients adopt AI that actually works in their existing tech stacks.

We're on a mission to help address the implementation gap that over 85% of enterprise clients experience in adding AI to their operations and products. We're looking for sharp, curious people who want to meaningfully shape how we build, operate, and deliver.

If you're excited to work on foundational AI infrastructure, solve complex problems for diverse clients, and help define what agentic software looks like in practice, we'd love to meet you.

The Role

The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the business running smoothly, and making TextLayer a place people love working.

TextLayer is an AI-native company, and this role is designed that way. The routine work (drafting emails, scheduling, invoicing and follow-ups, account provisioning) should run on AI-assisted workflows that you build, monitor, and improve. That leaves your time for what most needs a person: relationships, judgment, and culture.

Key Responsibilities

Executive support, automated where possible

Support the executive team with scheduling, inbox and calendar management, meeting prep, and follow-through
Draft leadership communication
Manage invoicing end to end: sending invoices, tracking payment status, and following up on overdue accounts
Handle account and tool provisioning for new hires and projects
Identify repetitive tasks and build or configure AI-assisted workflows to handle them, working with our engineers where needed
Document processes so the business keeps running consistently as the team grows

Culture and team experience

Plan and host team meetups, socials, and offsites, including coordinating travel and logistics
Own staff recognition: gifts, milestones, welcome experiences for new hires, and celebrations
Help keep a distributed, project-based team feeling connected
Gather feedback on what's working for the team and bring it to leadership

Business operations and exec-team partnership

Support hiring operations & onboarding logistics
Help leadership with operating cadence: meeting rhythms, planning cycles, and tracking priorities
Manage vendors, tools, subscriptions, and light admin and compliance tasks
Serve as a trusted, discreet partner to the leadership team on sensitive matters

What You'll Bring

Experience as an executive assistant, chief of staff, operations manager, or office manager, ideally supporting senior leaders in a fast-moving company
Excellent written communication and sound judgment, with the ability to draft in someone else's voice and know when to escalate
Strong ownership: you spot gaps and fix them without being asked, and you follow things through
Genuine enthusiasm for AI tools and automation, whether you've built workflows with tools like Zapier, Make, or n8n, used LLMs in your daily work, or are eager to learn quickly
Warmth and energy for people: you enjoy bringing teams together and make others feel valued
Discretion and professionalism with confidential information
Comfort with Google Workspace and modern SaaS tools
Willingness to travel for team events and company needs

Bonus Points

Experience in a startup, consultancy, or professional services firm
Experience coordinating events, offsites, or team programs
Basic finance operations experience (invoicing, accounts receivable, bookkeeping tools)
Light technical aptitude, such as scripting, APIs, or no-code automation
Experience supporting a remote or distributed team

Apply About employer

More about this job

Responsibilities

The Executive Operations Lead will manage executive support, business operations, and team culture through AI-assisted workflows. They are responsible for streamlining administrative tasks, coordinating team events, and acting as a strategic partner to the leadership team.

Requirements

Candidates should have experience as an executive assistant, chief of staff, or operations manager with strong organizational and communication skills. Proficiency in modern SaaS tools and a genuine enthusiasm for implementing AI-driven automation are essential for this role.

Skills

Executive support
Operations management
AI automation
Workflow design
Calendar management
Invoicing
Project coordination
Event planning
Team culture
Process documentation
Google Workspace
SaaS tools
Communication
Problem solving
Vendor management
Onboarding

Remote locations

Ottawa, Ontario, Canada

Remote locations (standardized)

Ottawa, Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Operations Manager
AI
Automation
Zapier
Make
n8n
LLMs
Google Workspace
SaaS
Invoicing
Onboarding
Project Management
Event Coordination
Distributed Team
Process Improvement
Administrative Support
Vendor Management
Compliance
Fintech
Healthtech
Startups
Agentic Systems
Workflow Optimization

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